European territorial cooperation
Transnational cooperation programme MED
SPAIN, FRANCE, ITALY, PORTUGAL, GREECE, SLOVENIA, MALTA, CYPRUS,
UK, CROATIA, MONTENEGRO
RULES OF PROCEDURE OFTHE SELECTION COMMITTEE
OP C(2007)6578
RULES OF PROCEDURE OF THE SELECTION COMMITTEE OF THE TRANSNATIONAL COOPERATION PROGRAMME MED 2007-2013
Preamble
According to:
Art. 19.3 of the Regulation (EC) No 1080/2006 of the European Parliament and of the Council of 5 July 2006 on the European Regional Development Fund and repealing Regulation (EC) No 1783/1999, establishing that the Monitoring Committee or a steering committee reporting to it shall be responsible for selecting operations.
The Commission Decision C(2007) 6578 of 20 December 2007, approving the transnational Operational Programme MED, that under chapter IV.1 d states that the Monitoring Committee will designate a specific Selection Committee that selects the projects and it is composed of two members for each country participating to the programme.
The implementation guide of the Transnational Operational Programme MED 2007-2013 (OP MED 2007-2013), chapter 3.d, which details the composition and tasks of the Selection Committee.
The Rules of Procedures of the OP MED Monitoring Committee (MC), providing under rule 2 letter o), the establishment of a Selection Committee, composed of a maximum two representatives of each country participating to the programme and of the Managing Authority, and the approval of its Rules of Procedure; and, under rule 2 letter p), the delegation of the project selection and important modification of the approved projects to the Selection Committee.
The Monitoring Committee of the OP MED 2007-2013 approves the following Rules of Procedures of the Selection Committee (SC).
Rule 1 : Name and Duration
The steering committee for the selection of project proposals under the OP MED 2007-2013 is named : Selection Committee (SC).
The SC shall function from the date of its first meeting and shall be operational until 31 December 2015.
Rule 2 : Chairperson
The SC is chaired by one of the national delegations with an annual basis, accompanied by a co – chair from the delegation that takes the Chair in the following year.
The order of annual chairmanship follows the same order as established for the monitoring committee (refer annex 1).
Upon the request of the Chairperson, the SC meetings can be chaired by the co – chair or the managing Authority.
The Chairperson and the Co-Chair are responsible of :
- Inviting and organising the SC meetings.
- Fixing the agenda of the meetings in collaboration with the other SC members.
- Orienting the work of the SC.
- Carrying out the SC meetings.
- Respecting the Rules of Procedure.
- Respecting the OP and the Implementation Guide.
Rule 3 : Composition
The Selection Committee is composed of a limited number of representatives, in order to ensure efficiency in programme implementation. It is composed of :
- a maximum of two members for each participating country with one vote per delegation. These members are designated by the Monitoring Committee. The list of delegations is enclosed under Annex 2.
- Managing Authority and Certifying Authority (with consultative status)
- eventually a representative of the European Commission (with consultative status)
- the Joint Technical Secretariat (JTS) providing technical support to the meetings of the SC
Each national Delegation can bring one observer, subject to prior notification at least 5 working days before the meeting and approval of the Chair .
Participation of other experts with a consultative status in the SC, related to specific issues to be treated in the meeting, must be accepted beforehand by all other Member Delegations. A written request should be sent to the members of the SC at least 10 working days before the meeting.
The composition of the Selection Committee takes into account the principle of equal opportunities.
Rule 4 : Tasks
In accordance with paragraph d) at page 81 of the OP MED and the paragraph 3 c) page 12 of the Implementation Guide, the SC carries out the following tasks :
- Selection of the pre-proposals. The Lead partners of the selected pre-proposals will then be invited to submit the full project proposal to the Joint Technical Secretariat.
- Selection of full project proposals, in conformity with the criteria identified by the Monitoring Committee. The SC will take into account the results of the evaluation carried out by the Joint Technical Secretariat on the basis of the Evaluation Chart approved by the Monitoring Committee.
- Selection of strategic projects according to the criteria, Terms of reference and procedures developed by the “ad hoc” working group and approved by the Monitoring Committee.
- Approval or refusal of the requested modifications of projects during their implementation.
- Upon request of the Managing Authority, de-commit projects that have not started within time (rf the Subsidy Contract and the Implementation Guide) and/or have not respected their Subsidy Contract or the Partnership Agreement.
Rule 5 : Assistance to the Selection Committee
The Joint Technical Secretariat assists in organising and coordinating the SC; in particular it carries out the following tasks for the SC :
- Helping the Chairperson and the Co-Chair to carry out their duties.
- Evaluating the proposals based on the evaluation criteria approved by the Monitoring Committee and providing summaries of the evaluation.
- Preparing other working documents for the Selection Committee.
- Circulating all documents to the SC members on behalf of the Chair.
- Writing the Minutes of the meetings.
- Executing the decisions of the Selection Committee.
- Presenting changes requested by the projects during their implementation.
Rule 6 : Organisation and seat of work
The SC meets as often as needed at the initiative of the Chair or the Managing Authority, or in exceptional circumstances by at least three national delegations following a request in writing.
The meeting of the SC shall, unless otherwise decided by the Committee, be hosted by the country chairing or co-chairing the Committee.
Any practical arrangements will be covered by the hosting country with the assistance of the JTS. The expenditures for the running of the meetings can be covered by the Technical Assistance of the OP.
The meeting provisional date and the agenda for each meeting are drawn up by the Chair in consultation with other members of the SC and the Managing Authority. They are diffused by the Joint Technical Secretariat. The invitation containing the agenda and all relevant working documents must be sent to the SC members by email (by the JTS) at least 10 working days before the meeting. In exceptional cases, upon agreement of all delegations, the Chair may convene the meeting even within a shorter period, with a written communication indicating the day, place and hour of the meeting and a draft agenda.
Each item of the agenda must be accompanied by the necessary documentation. All changes to the agenda or to the working documents must immediately be notified to the SC members. Following the request of the Chair, the Co-Chair, the Managing Authority or any other SC member, items can be added to the agenda within 5 days before the date of the meeting. The agenda is adopted at the beginning of the meeting.
Rule 7 : Voting and decision-making procedures
Decisions can be made when at least 7 delegations are present.
Decision-making will be by consensus the principle of one vote for each delegation. Eventually, if there is not unanimous consensus, a qualified majority of 6 delegations is required in case any attempts to find a compromise solution failed.
The Managing Authority, supported by the Joint Technical Secretariat prepares and implements, in relation with the national contact points, the Selection Committee decisions and informs the concerned bodies about them.
The Selection Committee may be consulted for urgent matters by a written procedure, on the initiative of the Chairperson, the Managing Authority, or at least three full members.
In this case, the Chairperson, or the Joint Technical Secretariat on his behalf, sends to all SC members the relevant documents. The proposal is adopted if after 10 working days no member has objected.
If any delegation opposes the proposal, the Chair can make a new one. If this is still not accepted by all delegations, the issue is added to the agenda of the following SC meeting.
No written procedures may take place during the month of August.
Rule 8 : The Minutes
The Minutes of each meeting are taken by the Joint Technical Secretariat, acting under the responsibility of the Chair,. The Minutes contain the list of present and absent members, a summary of discussed topics and a record of the decisions taken by the Selection Committee (priority by priority and project by project).
The draft Minutes are written in the two official languages of the Programme (English and French) and are circulated to the SC members within 10 working days following the meeting,
They are considered accepted if there are no modifications proposed by the SC members within 10 working days following the sending of the document.
Any request for changes or observation has to be sent to the JTS with a copy to the Chair and to the Co-Chair. The JTS has to diffuse immediately all proposed changes and revisions to all SC members who have again 10 working days, to give their opinion on the proposed changes. After this, the Chair approves the final Minutes which are then communicated to the SC members, to the MC members and to the Managing Authority for their implementation.
The decisions of the SC are to be published in an appropriate way by the JTS, after consultation of the MA and the Chair.
Rule 9 : Working languages
The Selection Committee has two working languages, French and English, which are the official languages of the MED programme. The official documents are written in these two languages. A simultaneous interpretation and translation of documents is provided in each meeting.
Rule 10 : Modifications to the Rules of Procedure
The Rules of Procedure can be modified at any moment by a decision of the Monitoring Committee.
These rules were approved by the Monitoring Committee on 30th June 2008
Annex 1: ORDER OF THE ANNUAL CHAIR OF THE SELECTION COMMITTEE
Chair / Co-Chair2008 / FRANCE / ITALY
2009 / ITALY / GREECE
2010 / GREECE / SPAIN
2011 / SPAIN / PORTUGAL
2012 / PORTUGAL / CYPRUS
2013 / CYPRUS / SLOVENIA
2014 / SLOVENIA / MALTA
2015 / MALTA / UNITED KINGDOM
Annex 2: National Delegations
For Cyprus:
Ms Anthi Philippidou
Planning Officer A´
29 Byron Avenue
1409 Nicosia
Cyprus
Tel..+35722602892
Fax.:+35722666810
Ms Marilena Ayiomamitou
Planning Officer
29 Byron Avenue
1409 Nicosia
Cyprus
Tel..+35722602887
Fax.:+35722666810
For Spain:
Representative of the National Authority:
M. Manuel Ledesma
Membre titulaire
Ministerio de Economia y Hacienda
DG Fondos comunitarios
Paseo de la Castellana, 162 E-28046 Madrid
+34 (91) 5835.490
Ms Marian Uriarte
Membre suppléant
Ministerio de Economia y Hacienda
DG Fondos comunitarios
Paseo de la Castellana, 162 E-28046 Madrid
+34 (91) 58.35.091
Regional representative:
One representative of MED area Regions with a system of half-yearly turning.
For France:
Mr Thierry Arpin-Pont
SGAR
Préfecture de Région Provence Alpes Côte d’Azur
Bd Paul Peytral
13282 Marseille Cedex 20
Tel: 04 91 15 61 70
Fax: 04 91 15 61 90
Mr Denis Bonifay
Région Provence Alpes Côte d’Azur
Mission Europe
13 Bd de Dunkerque
13002 Marseille
Tel: 04 91 57 56 04
For Greece :
Mr Evangelos Vidalis
Head of Unit B2’ – “Project Management and Monitoring”,
Managing Authority of C.I.P. Interreg,
Leoforos Georgikis Sholis 65, GRC-570 01 Pilea, Thessaloniki, Greece
Tel.: +30 2310 469658,
Fax: +30 2310 469602,
Mr Alexandros Samaras
Head of Unit D’ – “Organization and Support”,
Managing Authority of C.I.P. Interreg,
Leoforos Georgikis Sholis 65, GRC-570 01 Pilea, Thessaloniki, Greece
Tel.: +30 2310 469660,
Fax: +30 2310 469602,
For Italy :
Mrs Carmela Cotrone
Regione Campania- Studio e gestione progetti UE
Via S.Lucia, 81
80132 Napoli- Italy
tel. +39 081 7962635
fax +39 081 7962459
Mr Luigi Lo Piparo
Regiona Sicilia
Ufficio di collegamento con le Istituzioni dell’Unione europea
Place du Champs de Mars, B
1050 Brussels, Belgium
tel: + 32 2 5503854
fax: + 32 2 5503850
For Malta :
Ms. Celia Mintoff
Senior Manager
Territorial Cooperation Unit
Planning and Priorities Coordination Division
Office of the Prime Minister
Valletta VLT 1210
Malta
Tel: 00356 2200 1864
Mr. Aldo Formosa
Territorial Cooperation Unit
Planning and Priorities Coordination Division
Office of the Prime Minister
Valletta VLT 1210
Malta
Tel: 00356 2200 1867
For Portugal :
National Authority Representative:
Dra Francisca Cordovil
Effective Member
IFDR - Directora da Unidade de Coordenação da Gestão Operacional
Rua da Alfândega nº 170 - 3º - 1100-016 Lisboa Tel: 00.351.218801132 Fax: 00.351.218807079
Dr. Fernando Nogueira
Supplying Member
IFDR - Chefe do Núcleo de Cooperação Territorial e Iniciativas Comunitárias
Rua da Alfândega nº 170 - 3º - 1100-016 Lisboa Tel: 00.351.218807064 Fax: 00.351.218807079
Regional Representative:
Dr. João Faria
Effective Member
Presidente da Comissão de Coordenação e Desenvolvimento Regional do Algarve
Praça da Liberdade, nº 2 -8000-164 FARO Tel: 00.351.289895214/200 Fax: 00.351.289803591/289807623
Dra Susana Faisca
Supplying Member
Chefe de Divisãoda Comissão de Coordenação e Desenvolvimento Regional do Algarve
Praça da Liberdade, nº 2 -8000-164 FARO Tel: 00.351.289895224/200 Fax: 00.351.289803591/289807623
sfaisca@ccdr-alg.pt
For UK:
Mr. Henry J. Casciaro
Interreg Co-ordinator
Suite 631, Europort
Gibraltar
Tel: 00 350 73255
Fax: 00 350 71406
For Slovenia :
Mrs Margarita JANCIC
Ministry of the Environment and Spatial Planning
Directorate for European Affairs and Investments, International Relations Division
Dunajska 47, 1000 Ljubljana, Slovenia
Tel: +386 1 478 7024,
Fax: +386 1 478 7247
For Croatia :
Mr Darko STILINOVIC
Ministry of the Sea, Tourism, Transport and Development Directorate for integrated regional development Department for cross border, interregional and transnational cooperation
Head of section
Vlaska 106
10000 Zagreb
REPUBLIQUE DE CROATIE
Tel : +385 1 4695 835
Fax : + 385 1 4695 819
For Montenegro
Darko KASALICA
Secretariat for European Integration
Government of Montenegro
Stanka Dragojevica 2, 81000 Podgorica
Montenegro
Tel: +382 81 246 264
Fax: +382 81 244 824
9
Selection Committee MED ROP May 2008