27 January 2016
Dear Colleague
Here is the weeklynews bulletin from your Estates & Capital Development team.
Please visit our homepage at:
Projects / announcements –Campus
Tesco Store Aston Street
The Tesco store in Aston Street is about to have a long awaited refurbishment and extension. In order to facilitate this, the store will be closed between the 15th and 22nd February 2016. We apologise for any inconvenience this may cause during this time.
LG Demolition and Clearance Works
The project will start on the 8th February 2016 for a duration of 8 weeks. The projects aim is to carry out demolition and clearance works from G to H corner, and H to A corner, this will create a development space for future projects. All noisy works will be carried out outside of normal working hours.
Main Building ‘E’ Lift
Lift ‘E’ with Main Building (south-west corner) is currently out of order. The lift has been surveyed and extensive repair works are required before the lift can be brought back into service. It is anticipated that the lift will back in service during April 2016.
Sustainability Awards
The University was shortlisted for two Public Sector Sustainability Awards under the Education and Best energy management category. It was Highly Commended for both.
It has also been shortlisted for a CIBSE Building Performance Award under the Facilities Management Team Award. These awards will be in February 2016.
Andrew Bryers MSc MEI:Chartered Energy Manager
REMINDER / SITE INFORMATION
Stafford St Bollards
The Bollards that protect the Pedestrian Areas off Coleshill Street and Stafford Street by Lakeside Residences are being reconfigured to enable a better vehicle control with access to the Rubbish Compounds. The new Lockable Bollards Keys will be obtainable from Security with prior notification by Email by a responsible University Manager.
Colin Tuck – ECD Health & Safety Advisor.
Procedures
Event Organisation Procedure
ECD have been working with Security and HSU to formalise “The Event Request” procedure.
“The Event Request” procedure has been developed in conjunction with some key stakeholders and it is ECD’s intention to send an all staff and student e-mail to inform potential requestors of the procedurewhich should be followed by those wishing to organise an event as defined within this procedure. An extract is provided below
Event - An extra-curricular activity, curricular activity, fund raising activity, or promotional event, which involves any or all of the following:
- A large gathering in public places or spaces.
- Arranging for, marquees, stands, stalls or promotional vehicles to be erected, installed or utilised.
- Recreational or promotional paraphernalia being utilised in the public areas.
- The hire of equipment in conjunction with the proposed event.
- The connection of large numbers of electrical items utilising plugs and sockets.
- The installation of electrical generators
- Connection to the university infrastructure
- The potential to cause damage to buildings, roads, pathways, grass or landscaping.
The ECD Health and Safety Advisor has already carried out three briefing sessions with a selected group of people who are known to organise events. This will be offered more generally if it is felt that this would be beneficial. ECD will work separately with Chris Owens of Aston Business School who requires students to organise events as part of the curriculum.
This procedure is now live
We have completed several briefing sessions and continue to provide further session as the need arises.
We have already authorised or are in the process of authorising approximately 15 event requests that have been made using the new procedure.
Anyone wishing to organise an event should follow the link
Which will give access to the procedure details and various forms which are required during the requesting process.
Graham Faulks, Deputy Director of Estates
Postal Room – procedure
We have reviewed the process for recorded deliveries and in order to improve control we have made the following process improvement.
When recorded deliveries are received by the Post Room they will sign to say we have received it on behalf of the University (this is no change to the current procedures), the Post Room will then ask for a signature from the relevant department (if possible the addressee or if not available an appropriate administrator in the department). You may wish to nominate someone in your department responsible for receiving and signing recorded mail – if so please contact Chris Betts or the Post Room direct and they will endeavour to deliver to that person where possible.
This change takes place with immediate effect and some of you may have already been asked to sign for mail.
We appreciate your co-operation.
Adrian Owen BScHons) - Head of Estates Facilities and Resources
Space and Projects request form
To request additional space or any alterations of existing space, this form must be completed and submitted to the Space & Projects Team .
The form can be found under the title Space & Projects Request Form. The space standards policycan be found at -
Estates Helpdesk
The Estates Helpdesk can be contacted by calling extension 4000 or e-mailing l members of the Estates & Capital Development Team now have a link to the Helpdesk included in their e-mail signature, so if you need to contact the Helpdesk you can just click on the link.
Porters
Surplus Sacks & Crates
If anyone has any sacks or crates that are no longer required at the moment please e-mail Mark Atkins for collection:
-Mark Atkins, Head Porter
Cleaning
- SITA the new waste and recycling company are now on site if anyone wishes any further information please don’t hesitate to contact Andy Keogh
- Andrew Keogh ABICS CIPD associate - Cleaners and Porters Manager