Established by State Legislature Act 17 of 1995

GURU JAMBHESHWAR UNIVERSITY OF SCIENCE & TECHNOLOGY HISAR

(Established by State Legislature Act 17 of 1995)

‘A’ Grade, NAAC Accredited

No. Acad./AC-II/EC-53/09/______

Dated: ______

1. Financial Commissioner & Principal Secretary

to Govt. Haryana,

Finance Department,

Chandigarh

2. Financial Commissioner & Principal Secretary to Govt. Haryana,

Education Department,

Chandigarh

3. Financial Commissioner & Principal Secretary to Govt. Haryana,

Technical Education Department,

Chandigarh

4. Dr. Chandra Shekhar, Director,

Central Electronic Engineering Research Institute,

Pilani.

5. Prof. G.K.Mehta,

Inter University Accelerator Centre,

Aruna Asaf Ali Marg, P.B. 10502,

New Delhi- 110 067

6. Prof. R.C. Kuhad,

Department of Microbiology,

University of Delhi, South Campus,

Benito Juarez Road,

New Delhi-110 021

7. Dr. S. Ahmed,

C-2/601, Beldere Tower,

Rose Garden, Suraj Kund Road,

Faridabad.

8. Prof. Javed Husain,

Department of Applied Physics,

Engineering College, AMU,

Sir Syed Nagar,

Aligarh (U.P.) – 202 002

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9. Dr. Shafikuddin Mollah

Department of Physics,

Aligarh Muslim University,

Aligarh – 202 002

10. Prof. Kuldip Singh, Dean,

Faculty of Science & Technology Interface,

Guru Jambheshwar University of Science and Technology,

Hisar.

11. Prof. D.N. Mishra, Dean,

Faculty of Pharmaceutical Sciences,

Guru Jambheshwar University of Science and Technology,

Hisar.

12. Prof. Dharminder Kumar, Dean,

Faculty of Engineering & Technology,

Guru Jambheshwar University of Science and Technology,

Hisar.

13. Prof. Harbhajan Bansal,

Haryana School of Business,

Guru Jambheshwar University of Science and Technology,

Hisar.

14. Prof. S.K. Sharma,

Faculty of Pharmaceutical Sciences,

Guru Jambheshwar University of Science and Technology,

Hisar.

Subject: Minutes of the 53rd Meeting of the Executive Council held on 28.12.2009 at 12:15 PM.

Sir,

I am sending herewith a copy of Minutes of the 53rd Meeting of the Executive Council held on 28th December 2009 at 12:15 P.M. in the Committee Room of Guru Jambheshwar University of Science and Technology, Hisar. Discrepancies in recording of minutes, if any, may kindly be conveyed to the undersigned within a week of issue of this letter.

Yours faithfully,

DA/As above

REGISTRAR

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Endst. No. Acad./AC-II/EC-53/2009/ ______ Dated: ______

A copy of the minutes of the meeting of the Executive Council is forwarded to the following for information: -

1. Secretary to Governor, Haryana (Chancellor, Guru Jambheshwar University of Science and Technology, Hisar), Haryana Raj Bhawan, Chandigarh (for kind information of His Excellency, the Hon’ble Governor-Chancellor).

2. Director, Technical Education Haryana, Bays No.7-12, Sector-4, Panchkula.

REGISTRAR

Endst. No. Acad./AC-II/EC-53/2009/______Dated: ______

A copy of the above along with a copy of the agenda is forwarded to the following: -

1. Secretary to Vice-Chancellor (for kind information of the Vice-Chancellor), Guru Jambheshwar University of Science and Technology, Hisar.

2. P.A. to Registrar (for kind information of the Registrar), Guru Jambheshwar University of Science and Technology, Hisar.

Assistant Registrar (Academic)

MINUTES OF THE 53rd MEETING OF THE EXECUTIVE COUNCIL HELD ON 28.12.2009 AT 12:15 P.M. IN THE COMMITTEE ROOM OF GURU JAMBHESHWAR UNIVERSITYOF SCIENCE AND TECHNOLOGY, HISAR.

The following were present: -

(I) In the Chair:

Lt. Gen. (Dr.) D.D.S. Sandhu, PVSM, ADC (Retd.)

Vice-Chancellor

(II) Members:

1. Prof. G.K.Mehta,

Inter University Accelerator Centre,

Aruna Asaf Ali Marg, P.B. 10502,

New Delhi- 110 067

2. Prof. R.C. Kuhad,

Department of Microbiology,

University of Delhi, South Campus,

Benito Juarez Road,

New Delhi-110 021

3. Prof. Javed Husain,

Department of Applied Physics,

Engineering College, AMU,

Sir Syed Nagar,

Aligarh (U.P.) – 202 002

4. Prof. Kuldip Singh, Dean

Faculty of Science & Technology Interface,

Guru Jambheshwar University of Science and Technology,

Hisar

5. Prof. D.N. Mishra, Dean,

Faculty of Pharmaceutical Sciences,

Guru Jambheshwar University of Science and Technology,

Hisar.

6. Prof. Dharminder Kumar, Dean,

Faculty of Engineering & Technology,

Guru Jambheshwar University of Science and Technology,

Hisar.

7. Prof. S.K. Sharma

Faculty of Pharmaceutical Sciences,

Guru Jambheshwar University of Science and Technology,

Hisar.

8. Dr. A.S. Rathee, (Nominee of Financial Commissioner &

Principal, Principal Secretary to Govt. Haryana,

Govt. Polytechnic, Hisar Technical Education Department,

Chandigarh)

III Secretary

Dr. R.S. Jaglan

Registrar

1. Confirmed the minutes of last meeting held on 30.06.2009 (circulated vide letter No. Acad./AC-II/EC-52/09/ dated 04.07.2009).

2. Noted the follow-up action taken report on the decisions of the last meeting held on 30.06.2009 (Annexure- I pages 3-12).

While noting the action taken report on the following decisions the Council further resolved as under:-

Item No.9:

(Ruchi Sikri Memorial Awrd)

While considering action taken report under item No.9, the Council was informed that due to decrease in the rate of interest over a few years, it will not be possible to pay Rs.5000/- per year under this award. Therefore a committee was constituted which has recommended that the amount be reduced to Rs. 3000/- per annum to be paid only to the student of first year of MBA who obtains at least 60% marks and obtains first position in overall rank in first year. The Council noted and approved the change.

Item No. 11:

(Enquiry case relating to leakage of answer book of Mr. Vimal Jha, a student of 4th Semester of B. Pharma. exam. held in May, 2004)

While considering item No.11 of follow up action, the Hon’ble Vice Chancellor informed that due to the case being quite old and that nothing was coming out of it, the legal advisor has advised that this case may be closed as no conclusion can be drawn from the report already submitted. Therefore, the case as advised by the Legal Advisor may be treated as closed to this extent. However, the committee already constituted will continue and was requested by the Council to meet in Jan.2010 and submit its report for reforming and improving the system so that such occurrence do not take place.

Item No.23:

(Introduction of a Bio-Metric Attendance System for students, teachers and non-teaching employees)

The report of the Deans Committee (Annexure-I) was placed before the Executive Council that Bio-Metric System had some technical snags in it and being not tested one for the university system, it was not feasible to be implemented in the present form. Also that there were some apprehensions in the minds of teaching fraternity. Therefore the proposal was not carried through. However, the Executive Council felt concerned about the presence of the teachers in the departments to address the queries of students and guide them even after classes. Prof. Mehta suggested preparation of yearly performance activity report. The Executive Council emphasized that the teaching fraternity of the university should come out and recommend some mechanism and to lay down norms for running of class, accountability of teachers vis-à-vis the queries/guidance/research of the students. The Vice Chancellor may take requisite steps in this regard.

(Resolution No.10 of 50th meeting of Executive Council held on 28.01.2009)

The Executive Council also noted the follow up action taken on Resolution No.10 of its 50th meeting held on 28.01.2009. The Vice Chancellor informed that the report of the Committee constituted to look into the case of complaint made by Prof. Narsi Ram has been received and it was concluded by the Committee that the signature on the complaint were not of Prof. Narsi Ram.

The Executive Council resolved that the above case be closed.

3. Noted the action taken by the Vice-Chancellor in approving the University Prospectus, for admission to the courses in the University campus other than MCA, MBA through CAT, B.Pharm. and B.Tech. courses for the session 2009-10 (copy attached with agenda).

4. Noted the action taken by the Vice Chancellor in approving the prospectus for admission to the courses being run by the University through Distance Education mode for the session 2009-10 in anticipation of the approval by the Executive Council (copy enclosed with agenda).

5. Considered the proposal that Assistant/Clerk with Supdt.-in-Chief may be paid as per the rates approved for invigilator i.e. Rs.100/- per session instead of Rs.500/- in Lump sum (approved rate of GJUS&T for Assistant/Clerk with Supdt-in-Chief) on the pattern of KUK and MDU, Rohtak for the conduct of Distance Education examinations of this University w.e.f. January 2009.

Resolved that the above proposal be approved.

6. Considered the case for engagement of Sh.C.B.Sharma
(Retd. Superintending Engineer), as Technical Advisor of the University for a period of one year w.e.f. 28.08.2009 on a fixed honorarium of Rs.15,000.00 per month.

Resolved that the above proposal be approved.

7. Noted the action taken by the Vice-Chancellor in engaging Prof.R.L. Bagga, F.I.E. (M.Sc.Hons (Physics)-D.I.I.Sc., M.Sc. Engg. Elect.), Ex-Professor Elect. Engg. of Punjab Engineering College, Chandigarh as Technical Advisor (Acoustical/Elect.) of the University for a period of one year w.e.f. 27.08.2009 on a fixed honorarium of Rs.4,000.00 per month.

8. Noted the action taken by the Vice Chancellor under section 11(5) of the GJUS&T Act, 1995 for sanctioning duty leave to Dr. Hem Chander Garg, Reader & Chairperson, Department of Mechanical Engineering from 28.09.2009 to 02.12.2009 to visit Tokyo University of Science, Japan as Visiting Associate Professor for doing research work from 01.10.2009 to 29.11.2009.

The Executive Council also noted with applause that the university has been allowing the teachers in relaxation of rules to attend conferences etc. where the paper of the teacher concerned has been accepted.

9. Considered the guidelines received from the Higher Education Commissioner, Haryana, Panchkula vide Memo. No. 7/66-2003 C-IV (3) dated 17.07.2009 (Annexure-IV pages 26-27 of agenda) regarding the qualifications for the appointment of Lecturers/ Librarians.

Resolved that the above proposal be approved.

10. Considered the request of Sh. S. Kulandaivelan, Lecturer in the Department of Physiotherapy for granting 57 days ‘Leave Not Due’ from 27.08.2009 to 22.10.2009 on the basis of medical certificate issued by Senior Civil Surgeon, Govt. R.M.&T.M.C. Hospital, Thanjavur (Annexure-V pages 29-30 of the agenda).

Resolved that the request of Sh. S. Kulandaivelan, Lecturer, be acceded to.

11. Noted the extension of deputation period of Dr. R.S. Jaglan, Senior Scientist, CCS, Haryana Agricultural University, Hisar as Registrar, Guru Jambheshwar University of Science and Technology Hisar for another one year i.e. from 29.8.2009 to 28.8.2010 as conveyed by the Registrar, CCS, Haryana Agricultural University, Hisar vide their office orders Endst. No. Admn.F.2/2008/4722-31 dated 11.8.2009 (Annexure-VI page 32 of agenda) on usual terms and conditions of deputation as already approved by the Executive Council.

12. i) Noted the action taken by the Vice-Chancellor in granting extension in contractual appointment to Sh. N.D. Nagpal as Technical Advisor (A/Cs) on a consolidated salary of Rs.10,000/- p.m. w.e.f. 22.08.09

till the meeting of Executive Council, on the terms and conditions already settled.

AND

ii) Considered for grant of further extension in contractual appointment to Sh. N.D. Nagpal on a consolidated salary of Rs.10,000/- p.m. as Technical Advisor(A/Cs) up to 21.08.2010 on the terms and conditions already settled.

Resolved that the proposal for extension in appointment of Sh. N.D. Nagpal as above be approved.

13. i) Noted the action taken by the Vice-Chancellor in anticipation of the approval of Executive Council in granting extension in contractual appointment to Sh. D.S.Kajal as Legal Advisor(Part-time) w.e.f. 01.10.09 till the meeting of Executive Council, on the terms and conditions already settled,

ii) Considered for grant of further extension in contractual appointment to Sh. D.S.Kajal as Legal Advisor(Part-time) up to 30.09.2010 on the terms and conditions already settled beyond the date of meeting of Executive Council;

AND

iii) Considered for increase in remuneration from Rs. 9500/- to 12350/- thereby raising his total salary to Rs. 15,850/- including conveyance allowance @ Rs. 3000/- + telephone charges Rs. 500/- per month with immediate effect.

Resolved that the proposal for extension in appointment of Sh. D.S. Kajal and increase in his remuneration as above be approved.

14. Noted the action taken by the Vice-Chancellor in allowing extension in contractual appointment to Sh. N.L. Kapoor as Superintending Engineer for a further period of six months w.e.f. 01.12.2009 on the same terms & conditions already mentioned in letter No. EN-I/2009/2546 dated 23.05.09. (Annexure-VII page 36 of agenda)

15. i) Noted the action taken by the Vice-Chancellor in granting extension in contractual appointment to Sh. Parhlad Singh as Manager/Caretaker to look after the work of VIP Guest House and Faculty House w.e.f. 01.07.2009 on a consolidated salary of Rs.13,000/- p.m. till the meeting of Executive Council, on the terms and conditions already settled.

AND

ii) Considered grant of further extension in contractual appointment to Sh. Parhlad Singh on a consolidated salary of Rs.13,000/- p.m. as Manager/Caretaker to look after the work of VIP Guest House and Faculty House up to 30.6.2010 on the terms and conditions already settled.

Resolved that the proposal for extension in contractual appointment to Sh. Parhlad Singh as above be approved.

16. Noted the action taken by the Vice-Chancellor in allowing extension in deputation period of Sh. R.K. Arora, Deputy Registrar as Registrar, Deenbandhu Chhotu Ram University of Science & Technology, Murthal (Sonipat) for another period of one year w.e.f. 04.10.2009 to 03.10.2010 on the terms & conditions already settled vide letter No. EN-I/2009/5690 dated 16.09.09. (Annexure-VIII page 40 of the agenda)

17. Considered the increase in consolidated salary of Dr. O.P. Jhamb, Doctor (Male) working on contract basis from Rs.15,000/- p.m. to Rs. 19,500/- p.m. i.e. by 30% w.e.f. 01.07.09.

Resolved that the above proposal be approved.

18. Considered that Sh. Amitesh Goswami be confirmed on the post of Assistant Workshop Superintendent w.e.f. 29.08.2007 on completion of his probation period of one year satisfactorily.

Resolved that the above proposal be approved.

19. Noted the action taken by the Vice Chancellor in granting the leave(with pay) i.e. Academic Leave for a period of two years to the following teachers for pursuing Ph.D degree under Faculty Improvement Programme of the University Grants Commission:-

1. Sh. Kapil Kumar, Lecturer, Deptt. of Mathematics

2. Sh. Rishi Pal Singh, Lecturer, Deptt. of Computer Science & Engineering

3. Mrs. Jyoti, Lecturer, Deptt. of Computer Science & Engineering

4. Sh. Pankaj Kumar, Lecturer, Deptt. of Mechanical Engineering

20. Considered the recommendations of Selection Committees for grant of Selection Grades and promotion as Reader in the pay scale of Rs.2000-420-18300/-under Career Advancement Scheme of the UGC in respect of the following teachers as mentioned against each : -