COSHC Manager

Essential Criteria

  • Support of Catholic Ethos.
  • Degree/Diploma in child care/children’s services or approved equivalent.
  • Strong commitment to the provision of quality child care and a demonstrated ability to plan and implement child care programs that are highly regarded, relevant and contemporary.
  • Demonstrated ability to think and operate strategically.
  • Proven practical experience and demonstrated high level skills in providing and managing services across a large network.
  • Demonstrated ability to effectively lead, manage, supervise, coach and develop staff.
  • Sound knowledge of Education and Care Services National Regulations and National Quality Framework affecting services for children aged 5 – 12 years.
  • Skills in administration and developing operational systems.
  • High level organisational skills, time management skills and specialist industry expertise.
  • Experience in budget management and financial operations.
  • Strong customer service focus.
  • Demonstrated effective communication, report writing, problem solving and organisational skills and confidence in dealing with people at all levels.
  • Understanding of community development issues and the issues related to disadvantaged families, including Aboriginal families and families of a non-English speaking background.
  • Current First Aid Certificate and Class C Driver Licence (NSW).

Salary and Conditions:

The commencing salary is $128,395(Professional Officer Level 5 Manager). Superannuation and leave loading will be in addition to the basic salary. Salary packaging options are available.

Referees

Applicants must provide names and contact details, including email address, of three (3) referees, one of whom must be a current employer, from whom confidential reports may be obtained.

Applications:

Written applications, including a comprehensive Curriculum Vitae addressing the criteria, are to be sent to the HR Officer, Catholic Education Office, Diocese of Parramatta, Locked Bag 4, North Parramatta NSW 1750 or by email to by Friday 5 June 2015

General Application Form
(to be attached with Resume and other Documents)

Position Applied for

Name

Title______

Surname ______

Preferred Name______

Christian Names ______

Former Name (If Applicable) ______

Address

Home Address
______
______
______Postcode ______ / Address for Correspondence
______
______
______Postcode______

Phone & Email

Private ______Business ______Mobile______

Email______

How did you find out about this position?

Please complete and return with you application and a full resume to:

Human Resources Officer

Catholic Education Diocese of Parramatta

Locked Bag 4 North Parramatta NSW 1750

Email:

Privacy requirements – employment collection notice

Availableat:

1. WhenyouapplyforthispositionyouwillprovideCEDP(throughourschools,CatholicEarlyLearningCentres

(CELCs),Catholic OutofSchoolHoursCare services(COSHCs) andoffices)withpersonalinformation.

2. Ifyouprovideuswithpersonal information,forexampleyournameandaddressorinformationcontainedonyour resume, wewillcollecttheinformationinordertoassessyourapplication.Wemaykeepthisinformationonfileifyour applicationisunsuccessfulincaseanotherpositionbecomesavailable.

3. OurPrivacy- Statementsetsouthowyou mayaccessandseekcorrectionofyourpersonalinformationthatwe hold aboutyouifyouareunsuccessfulfortheposition.However,theremaybeoccasionswhenaccessisdenied.Such occasionswouldincludewhereaccesswouldhaveanunreasonableimpactontheprivacyofothers.OurPrivacy- Statementalsosetsouthowyoumaycomplainabouta breachofprivacyandhowwewilldealwithsuch acomplaint. OurPrivacy-Statementisavailableat:

4.We maydisclosethiskindofinformationtothefollowingtypesoforganisations:theCatholicEducationCommissionof NSWandtheCatholicCommissionforEmploymentRelations.Wewillalsodisclosethisinformationwithyourconsent orasrequiredorauthorisedbylaw.

5. Wearerequiredtoconductacriminalrecordcheckandcollectinformationregardingwhetheryouareorhavebeenthe subjectofanApprehendedViolence OrderandcertaincriminaloffencesunderChildProtection laws. Wemayalsoelecttocollectpersonalinformationaboutyouinaccordancewiththeselaws.

6. Wemayuseserviceproviderswhoprovidecertainservicestousandourstaffandstudentsincludingdatastorageand contemporaryonlineteachingtools.Wemayprovideyourpersonalinformationto suchserviceprovidersinconnection withtheprovisionoftheseservices.Ourserviceprovidersmaystore,or process,dataoutsideAustralia,includingintheUnitedStates,Singapore,Irelandandpossiblyothercountries.Weendeavourtofindwhere theseprovidersstore theirdataandupdatethiscollectionnoticeassuchinformationbecomesavailabletous.Inaddition,ouremailserviceprovider maystoreandprocessemailsintheUnitedStatesorinanyothercountryutilisedby Google.

7. Ifyouprovideuswiththepersonalinformationofothers,weencourageyoutoinformthemthatyouaredisclosingthat informationtousandwhy,thattheycanaccessthatinformationifthey wishandthatwedonotusuallydisclosethe informationtothirdparties.

8. Youmayobtainfurtherinformationfromthefollowing:

• Forour schools:theschoolprincipal

• ForourCELCs:theCELCdirector

• For ourCOSHCs:theCOSHCsupervisor

• Forouroffices: PrivacyOfficer:

CatholicEducationDioceseofParramatta

LockedBag4

NorthParramattaNSW1750

T:98405600.

How to Apply

Applicant information

  1. Address your formal letter of application to:

Mr Gregory B. Whitby - Executive Director of Schools

  1. Supply resume, including Academic Record and employment details
  1. Supply response to each essential position requirement criterion
  1. Supply details of three (3) referees (numbers and email address), including current employer, from whom confidential reports may be obtained.

Please note referees will only be contacted if preferred applicant.

  1. All application materials to be received by close of business on the due date
  1. Send all application materials to:

Human Resources Officer

Catholic Education Diocese of Parramatta

Locked Bag 4 North Parramatta NSW 1750

  1. Those who are applying by email please email:

INFORMATION FOR APPLICANTS

Catholic Education Diocese of Parramatta (CEDP) invites appropriately qualified and experienced applicants who are committed to the ethos of Catholic Schools to apply for advertised positions.

CEDP is committed to the principles of merit selection ie selecting the best person for the job and to the core values of the system vision statement, ‘to be open, inclusive and just’.

To assist in selecting the right person based on skills, knowledge and experience, it is important that your application provides all relevant details. Please consider the following information when preparing your application.

Please note: this information is to be read in conjunction with specific documents that apply to every advertised position. They can be found on our website or by calling the contact person named in the advertisement.

PREPARING YOUR APPLICATION

A selection committee decides who is to be interviewed based on the information that you present in your application.

It is very important that your application is clear and concise, and indicates how your knowledge, skills, experience and relevant work history (paid or unpaid) support your application.

So when applying for a position always include:

  1. a completed application form,
  1. a brief resume detailing your employment history, education and qualifications, and
  2. details of how you meet the individual essential and desirable criteria as stated in the “Position Criteria” document. For example:

Essential Criteria:

Demonstrated ability to deal with staff at all levels of the organisation.

Response:

In my current role, I not only deal with peers providing policy and procedural advice, I also provide financial information and advice to senior staff within my Division, including the General Manager and Director.

LODGING YOUR APPLICATION

The advertisement will state where to forward your written or electronic application, and the date by which it is to be received.

Your application will be acknowledged by email as soon as it is received.

SHORTLISTING

Approximately one week after the closing date a selection panel of a least three members will shortlist the applications, inviting for interview the applicants who best meet all the selection criteria.

Applicants who aren’t invited for interview will receive an email notifying them that they are unsuccessful.

INTERVIEW

If you are being invited for interview you will receive a phone call advising you of the time and location. Interview questions are based on the selection criteria and the key accountabilities so be prepared to give examples of your work experience, skills and knowledge, and how these relate to the position you are applying for.

REFEREES

After the interviews are conducted referees will be contacted on the applicant(s) the panel deems most meritorious, so include at least three work referees – ideally from your current employer or supervisor, or the most recent ones.

DECISION

Following the referee checks the selection panel will make a final recommendation on whom to appoint based on the merit of the written application, the performance at interview and the referees’ comments. This is forwarded to the Executive Director of Schools for approval.

Once approved, the successful applicant will be telephoned and a verbal offer made, with a written Letter of Appointment to follow. Unsuccessful applicants are notified by email.

CHILD PROTECTION

Successful applicant(s) will be subject to the requirements of current NSW child protection legislation. For further information on the legislation visit the website . Specific Parramatta Catholic Education requirements will be advised at interview.

CATHOLIC EDUCATION

DIOCESE OF PARRAMATTA

ROLE DESCRIPTION

POSITION TITLE
COSHC Manager / CURRENT POSITION HOLDER
Vacant
SERVICE AREA
Financial & Administrative Services / CLASSIFICATION
Professional Officer Level 5 Manager
REPORTS TO
Director Financial and Administrative Services / DATE LAST UPDATED
May 2015

CONTEXT

The COSHC Manager works within the Financial and Administrative Services area and manages the Catholic Out of School Hours Care (COSHC) services across the Parramatta Diocese system of schools.

Financial and Administrative Services delivers a range of services and high level advice and proactivity in the area of Finance, Office Administration, Commercial Services, Facilities and Payroll.

ACCOUNTABILITIES

This position supports the system strategic intents of improving learning outcomes for all students and promoting a professional and rewarding working life for teachers and staff.

Key accountabilities are:

  • Manage the COSHC programs across the Diocese of Parramatta to ensure high quality sustainable services for before and after school care and vacation care, operating within the requirements of Catholic Education Office (CEO) and relative funding and regulatory bodies.
  • Develop appropriate and affordable strategies to staff COSHC services with good quality reliable and suitably qualified / trained staff to deliver consistently high levels of care.
  • Manage COSHC budgets and finances so that fees are realistic and affordable for our families and collected on time and all expenditure is appropriate, with clear checks and balances to minimise both wastage and impulsive purchases of goods/resources and with the objective that the total of COSHC services operate on a break-even basis annually.
  • Work collaboratively with CEO and COSHC colleagues to ensure all COSHC services comply with the Education and Care Services National Regulations and the National Quality Framework (NQF) in an effective and affordable manner and all services achieve acceptable levels of NQF assessment.

REQUIREMENTS FOR THE ROLE

  • Support of Catholic Ethos.
  • Degree/Diploma in child care/children’s services or approved equivalent.
  • Strong commitment to the provision of quality child care and a demonstrated ability to plan and implement child care programs that are highly regarded, relevant and contemporary.
  • Demonstrated ability to think and operate strategically.
  • Proven practical experience and demonstrated high level skills in providing and managing services across a large network.
  • Demonstrated ability to effectively lead, manage, supervise, coach and develop staff.
  • Sound knowledge of Education and Care Services National Regulations and National Quality Framework affecting services for children aged 5 – 12 years.
  • Skills in administration and developing operational systems.
  • High level organisational skills, time management skills and specialist industry expertise.
  • Experience in budget management and financial operations.
  • Strong customer service focus.
  • Demonstrated effective communication, report writing, problem solving and organisational skills and confidence in dealing with people at all levels.
  • Understanding of community development issues and the issues related to disadvantaged families, including Aboriginal families and families of a non-English speaking background.
  • Current First Aid Certificate and Class C Driver Licence (NSW).

FUNCTIONS

  • Foster Gospel values and act according to Catholic ethos.
  • Manage and promote the diocesan network of COSHC services including staffing, programming finance and fees, licensing , reporting and funding requirements and dissemination of information.
  • Review the strategic plan (as developed in June 2012) annually, and develop a sound annual plan, for the delivery of sustainable COSHC services across the Diocese of Parramatta, in conjunction with Director Financial and Administrative Services.
  • Establish effective community development processes to support children and families in the Parramatta Diocese to enhance identified social outcomes.
  • Coordinate and support learning, religious education, regulatory requirements, staff services technology, funding and financial matters, facilities, purchasing and other support services to underpin the COSHC operations.
  • Ensure practices comply with Education and Care Services National Regulations and NQF.
  • Manage COSHC staff in an effective manner and within approved staffing budgets and ratios.
  • Develop appropriate staff training and coaching programs to soundly equip COSHC staff in providing services which differentiate and identify our COSHC centres as caring, nurturing and as working in partnership with parish, school and parents in accordance with our Catholic ethos.
  • Develop and closely monitor COSHC cost centre budgets in accordance with CEO guidelines.
  • Monitor timely payment of fees ensuring adherence to procedures and prompt corrective action at all services.
  • Secure new and additional grants/subsidies/sponsorships for COSHC from external sources including educational, government, community, industry and business organisations.
  • Develop and review at least annually the policies and procedures relevant to COSHC services
  • Foster strong relationship management with service partners (including Parish Priests, parents and carers, COSHCsupervisors and staff, school principals,school staff, suppliers).
  • RepresentCEO on, and liaise with, the government-funded peak industry body ‘Network of Community Activities’ to monitor and respond to federal and state policies relating to OSHC
  • Liaise with peak bodies and government departments concerned with welfare and service delivery for primary school aged children.
  • Maintain all necessary centrally held records and documentation relevant to COSHC.
  • Maintain knowledge and understanding of the system of schools priorities and strategic intent
  • Undertake development and review processes.
  • Complete other duties as required by the Director Financial and Administrative Services and the Executive Director of Schools.

SUPERVISOR
DATE