Work Instruction
Functional Area: Employee Self Service (ESS) / ESS View-Edit Family Members Dependents
PurposeESS
Use this procedure to update Family Member, Dependents.
Perform this procedure when there is a change or add Family Member, Dependents.
Menu Path
Use the following URLto begin this transaction:
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.

11/6/2017
Ver: Rev 2016-1 / ESS View-Edit Family Members Dependents.udc
© University of Cincinnati / 1/1
Work Instruction
Functional Area: Employee Self Service (ESS) / ESS View-Edit Family Members Dependents
Procedure
1. / Log on to UC Flex at
Welcome - UCFlex Enterprise Portal - Internet Explorer

2. / Click Employee Self-Service .
Employee Services

3. / Click Personal Information .
Personal Information

4. / Click Personal Profile .
Personal Profile

5. / Perform one of the following:
If / Then / Go To
you want to view or editan existing record. / Click Edit to view or edit an existing record. / Step 6
you want to add a new record. / Click to create a new record. / Step 9
you want to exit. / When finished click . / Step 19
/ All fields with an * are mandatory fields.
Edit Spouse

6. / As required, complete/review the following fields:
Field / R/O/C / Description
*Last Four Digits / Required / the last four digits of the employee's social security number
Example:
3333
If changes are made the Last Four Digits of your Social Security Number will need to be entered before saving the changes.
*First Name: / Required / first name of the person
Example:
Betty
*Last Name: / Required / lastname of the person
Example:
Bearcat
Middle Initial: / Optional / first letterof the person middle name
Example:
C
Social security number: / Optional / A number given to an individual by the U.S. government program financed by employer and employee payments that provides retirement insurance, disability benefits, and unemployment compensation
Example:
111-22-4444
Country: / Optional / country name where the address is located
Example:
USA
House Number And Street: / Optional / Street name and number.
Example:
123 Test Street
Address Line 2: / Optional / additional addressinformation, such as a suite number
Example:
Apt. 1
City: / Optional / City where the address is located.
Example:
Cincinnati
State: / Optional / State where the address is located.
Example:
Ohio
ZIP Code: / Optional / A five or nine digit code used to reference a delivery area.
Example:
45248
Telephone: / Optional / contact phone number.
Example:
513
Enter the area code in the first telephone field.
Telephone: / Optional / contact phone number.
Example:
111-1111
Enter the rest of the telephone number in the second telephone field.
*Date Of Birth / Required / date the person was born
Example:
02/05/1978
Edit Spouse

7. / Click Save and Back button .
/ If no changes or additions are made the Cancel button can be used to exit without saving.
8. / Go to step 5.
Personal Profile

9. / Click the Child menu item .
Add Child

10. / As required, complete/review the following fields:
Field / R/O/C / Description
*Last Four Digits: / Required / the last four digits of your social security number
Example:
3333
/ All fields with an * are mandatory fields.
Add Child

11. / As required, complete/review the following fields:
Field / R/O/C / Description
*First Name: / Required / first name of the person
Example:
Alice
*Last Name: / Required / lastname of the person
Example:
Bearcat
Social security number: / Optional / A number given to an individual by the U.S. government program financed by employer and employee payments that provides retirement insurance, disability benefits, and unemployment compensation
Example:
111-222-5555
Add Child

12. / Click for a country list.
13. / Click .
Add Child

14. / As required, complete/review the following fields:
Field / R/O/C / Description
House Number And Street: / Optional / Street name and number.
Example:
123 Test Street
City: / Optional / City where the address is located.
Example:
Cincinnati
State: / Optional / State where the address is located.
Example:
Ohio
ZIP Code: / Optional / A five or nine digit code used to reference a delivery area.
Example:
45221
*Date Of Birth: / Required / the date the person was born
Example:
01/01/1999
Add Child

15. / Click the Female radio button .
Edit Child

16. / Click Save to save and stay on this screen.
/ Review the information.
Edit Child

17. / Click Cancel to leave this screen without saving or resaving.
18. / Go to step 5.
/ It's very important to logoff before closing the browser window. Your session could hang or remain open.
Welcome - UCFlex Enterprise Portal - Internet Explorer

19. / Click Yes .
11/6/2017
Ver: Rev 2016-1 / ESS View-Edit Family Members Dependents.udc
© University of Cincinnati / 1/14
Work Instruction
Functional Area: Employee Self Service (ESS) / ESS View-Edit Family Members Dependents
Result
You have updated Family Member, Dependents.
11/6/2017
Ver: Rev 2016-1 / ESS View-Edit Family Members Dependents.udc
© University of Cincinnati / 1/14