SILVENA BALDRIAS MANGUIAT
Al Wahda Road, Emirate of Sharjah
United Arab Emirates
+971-566216018
E-mail:

Document Controller / Administrative Assistant

Profile
Career Summary / Administrative support offering versatile office management skills and proficiency in Microsoft Office programs.Strong planner and problem solver who readily adapts to change, works independentlyand exceeds expectations.Able to juggle multiple priorities and meet tight deadlines without compromising quality.
A highly motivated, very well educated and trained person, I aim to deliver results in any of the roles I fulfill. With my 16 years of experience in different fields and different countries that I have been to, I can easily adapt to any kind of work environment, culture and people.
Education / Bachelor of Science in Nursing
United Doctors Medical Center
Quezon City, Philippines
June 1988 to April 1992 – Graduate
Key Skills / Office Skills: / Office Management
Records Management
Database Administration / Spreadsheets/Reports
Calendaring
Document Control / Front-Desk Reception
Executive Support
Travel Coordination
Computer Skills: / MS Word
MS Excel
MS PowerPoint / MS Outlook
Windows 8 & 10
Experience
SWEETT GROUP
Positions: Document Controller / Administrative Assistant / Receptionist
Period: January 2014 to March 2016
Locations: Khalidiya Plaza View Mixed Used Project, Khalidiya, Abu Dhabi, UAE
Abu Dhabi Branch Office, Airport Road, Abu Dhabi, UAE
Etihad Airways New Cargo Terminal Project, Abu Dhabi, UAE
Roles:As the document controller of the site’s Project Manager, I am responsible for the daily routine activities of document control, including distribution and receipt of documents, maintaining electronic folders and directories, tracking of documents and drawings from the Contractor and the Consultant
Maintains registers/logs of all receipts and issues or submissions of documents and correspondences.
Prepares Interim Payment applications and submit to the Client with a transmittal
Prepares Monthly Reports and submit to the Client and the Financing Bank
Updates the weekly meeting minutes
Receives and sends letters to the Consultant and vice versa
Scan and photocopy documents
Receives, sends emails and file accordingly
As an administrative assistant and receptionist - I provide support to the administration team as well as the other departments of the office where my help is needed. My job includes: answering phone calls, check emails and responds accordingly
Receives and sends couriers, preparing minutes of the meeting and documents for presentation
Writes letters, prepares reports, photocopying and printing as well as scanningBookbinding reports, folder labelling, schedule arrangement of the driver for delivery and collection of various documents. I also keep track of the files both electronic and hard copies
AL HAJIB CONTRACTING, REAL ESTATE & GENERAL MAINTENANCE
Position:Secretary
Period: December 2012 to December 2013
Location: Khalifa Street, Abu Dhabi, UAE
Role: Maintains the switchboard
Receives and sends fax, receives and sends email
Maintains log of all outgoing mails and courier documents
Prepares outgoings letters for the business
Prepares meetings and executive diary for management
Prepares payroll and office monthly expenditure
BUNS & PIZZA ENTERPRISES
Position: Store Manager
Period: October 2005 to October 2009
Location: Calatagan, Batangas, Philippines
Role:Overall management of the store
Supervision of creation of shift rosters
Management of all food preparation staff, directly responsible for quality control
Training programs and adherence to menu preparations
Accounts control and cash flow expenditure
Directly responsible for local marketing concepts and ideas
BEST ONE INTERNATIONAL SERVICES & CONSULTANCY
Positions: Administrative Assistant / Recruitment officer
Period: April 2003 to September 2005
Location: 1810-B San Marcelino Street, Malate, Manila, Philippines
Role: Assessment of applicants and quantification of examination results against proposed roles
Manager for provincial recruitment activities
Liaison with clients in terms of provision of recruits’ documentation
Data entry into business client database system
Updating of staff personal records
Role research and profiling of candidates
Arrangement of business trips for senior management (hotels, flights)
BLUE PILLAR INTERNATIONAL S.A.
Position: Administrative Assistant
Period: April 2002 - March 2003
Location: San Jose, Costa Rica, Central America
Role: Attending meeting and taking notes of the minutes
Document translation from Spanish to English and vice versa
Filing of records into paper folders, client interaction
Appointment management for managers
Scheduling of Directors appointments and booking of driver to ensure attendance
BRILLO SOLAR EN EL CARIBE, S.A.
Position: Private Nurse
Period: February 2001 to February 2002
Location: Heredia, Costa Rica, Central America
Role:Palliative care to individual
Management and application of bespoke dietary needs
Day to day administration and control of medicines
Liaison with Doctor to ensure care was applied as needed
MOSEL VITELIC INC.
Position: Technician Assistant
Period: July 1995 to July 1998
Location: Hsinchu Industrial Park, Hsinchu, Taiwan, R.O.C.
Role:Quality Control Operator
Usage of advanced imaging equipment (Scanning Electron Microscope) to qualify results (SEM-4500 and SEM-5000)
Self Inspection of silicon wafers prior to dispatch to manufacturing
Understanding of the processes needed to deploy microprocessor wafers needed in Intel manufacturing process
PERSONAL DATA:
Name: Silvena “Elvie” Baldrias Manguiat
Address: Shobra Building, Al Wahda Road, Sharjah, UAE
Email:
Mobile: +971-566216018
Birthday: February 17, 1971
Nationality: Filipino
Civil Status: Single
Languages Spoken: Tagalog, English, Spanish
Visa Status: Working, transferable