Contact Name.
Contact Telephone Number
Correspondence Address.
Email Address.
Entry Class:-
A:- Children - Walking - Playgroups, Playschools, Individuals
B:- Children - Floats - Guides/Scouts, Clubs, etc
C:- Open - Non-Commercial Organisations, Clubs, Societies
D:- Open - Commercial Shops, Businesses, Garages etc
CLASS A
Walking Entry
Please state how many individuals
Walking Entry
Please state how many individuals. (With Vehicle)
Vehicle Entry.
Description and length of Vehicle.
ENTERTAINMENT OF THE CROWDS
Will your entry be looking to stop at any point in the procession to perform a display or entertain the crowds in any way?
A briefing will be given on the day to those entries wishing to make such stops
Please circle one of the following options
YES – Please state the purpose of the intended stops
NO WE WILL NOT BE STOPPING
CHARITY DONATIONS (Please tick one):
(A) Our group would like to be considered for a donation from Carnival funds (Non-commercial entries only)
OR
(B) We would like a donation to be considered for the charity of our choice:
If (B) please state the name of the charity AND a contact address (important):
Charity Name:
Charity Address:
ALL PERSONS AND ORGANISATIONS TAKING PART IN THE CARNIVAL PROCESSION DO SO ENTIRELY AT THEIR OWN RISK AND AGREE TO THE TERMS AND CONDISTIONS OF DORCHESTER CARNIVAL.
SIGNED
DATETHE PROCESSION WAS ALMOST AT CAPACITY LAST YEAR. DORCHESTER ROUNDTABLE RESERVES THE RIGHT TO DECLINE ENTRIES FROM GROUPS ONCE THE MAXIMUM SAFE NUMBER HAS BEEN REACHED, PARTICULARLY FROM LATE ENTRANTS OR GROUPS OUTSIDE THE DORCHESTER AREA. PLEASE RETURN THE ENTRY FORM TO THE ADDRESS BELOW AS SOON AS POSSIBLE, AT THE LATEST BY 06.06.2013. THANK YOU.
I trust that I have included all the information you require. If you have any questions, please contact me on:
Tel: 07805 491699
Ben King, Procession Officer 2013, Dorchester Roundtable,26 Durnover Court, Dorchester, DT1 1LJ
or email:
Carnival Rules:
- Alcohol is prohibited on all vehicles in the carnival procession.
- Entrants are instructed by the POLICE not to throw ANY missiles (e.g. eggs, flour, water, sweets or smoke bombs).
- It is ESSENTIAL that vehicle owners ensure the safety of their passengers and have appropriate insurance in place for this event. Vehicle owners are responsible for the insurance of their vehicle and any passengers on board during the procession
- Any children’s groups on motor vehicles must include 2 supervising adults.
- Any child (under 14) needs to be supervised during the procession by an adult
- Entrants agree to hand over monies collected during the procession for the funds of the Carnival Committee.
Dorchester Carnival supports responsible use of alcohol.
Intoxicated entrants WILL be asked to withdraw from the carnival procession
Dorchester Carnival Safety Advice.
As part of our responsibilities in organising the procession, we are keen to keep all participants and spectators as safe as possible.
Below is some information to help you, your group and the spectator’s safe during the Carnival event.
General Information.
The consumption of alcohol during the procession is prohibited.
Please nominate a member of your group to be responsible for all aspects of safety and to act as a point of contact between your group and Dorchester Round Table both before and during the event.
Children under 14 years of age must have an adequate number of adult supervisors who will be responsible for the children.
Keep any groups of children together and well away from any moving vehicles at all times.
Although arrangements are available for first aid, it is advisable to carry a small kit. We recommend that you carry drinking water to stop the effects of dehydration.
We discourage crowds from throwing coins as it can cause serious injuries. We encourage participants to act as donation collectors during the procession by carrying buckets and receiving donations that way.
We also encourage participants not to throw sweets from the procession as they can encourage children to pick them up from the street which has the potential to cause serious accidents with children in amongst the moving vehicles.
The spraying of water into the crowd is discouraged.
Please ensure that all electrical items in use are fitted safely, waterproof and are suitable for outside use.
Specific Rules for Float Entries.
Dorchester Round Table accepts no responsibility for the vehicle being transported to or from the Carnival event.
All float entries must have a completed Carnival Entry form which is signed by a ‘responsible person’ for the float which agrees to abide by the rules and conditions of entry.
The vehicle and any trailer must be in legal and roadworthy condition. The trailer must not exceed the maximum towing capacity of the vehicle.
The owner of the towing vehicle is responsible for ensuring that they have appropriate insurance to cover their vehicle and any passengers on board during the event.
Maximum speed during the procession is 5 mph and drivers should endeavour to keep up with the vehicle in front to prevent large gaps in the procession occurring.
The driver of the vehicle must have a clear view of the road ahead and both sides of the float at all times.
Adults walking alongside the float who can be clearly seen by the driver are recommended to give additional vision as the procession route is very busy in places.
If there are people on the float they should be seated in securely fixed seats, or use securely anchored restraint harnesses or there must be adequate handrails or sideboards to protect them from falling off.
Nobody should ride on a float with their limbs hanging over the edge at any time.
Nobody may go between the towing vehicle and the trailer when it is in motion.
The number of persons on a float should be restricted to a reasonable level.
Only mount or dismount the float when the vehicle has stopped moving.
All Carnival participants must act in accordance with instructions from the Police and or Carnival Marshall’s at the Carnival Start Point and along the procession route.
Join in, have fun, be safe!