St Helena Secondary College

Enrolment at St Helena in Year 7, 2016

St HelenaSecondaryCollege is a large school with a Year 7 enrolment of about 250 students. Due to the number of Grade 6 students in the area and because of the high esteem in which the College is held, St Helena is a school with both an ‘enrolment ceiling’an ‘Approved Restricted Neighbourhood Zone’ that applies to all student enrolments at all year levels. This has meant that in the past some students who have applied for a place have missed out.

The DET “Year 6-7 Transitions: Application for Year 7 Placement” forms are distributed by the primary schools early in Term 2 and must be returned to the primary school your child attends. In completing the enrolment application, the important thing is to carefully consider your preferred school and if you list St Helena first, then please make sure you list at least one school without an “enrolment ceiling”. If listing St Helena first, other documents are likely to need to be submitted directly to St Helena, as indicated below.

Schools with “enrolment ceilings” and an Approved Restricted Neighbourhood Zone must take students in this order:

1.NEIGHBOURHOOD RESTRICTED ZONE

All students residing permanently in the restricted neighbourhood zone. An approximate map is attached. If you are close to the boundaries, contact Mr John Ballagh by phone on 9438 8500 or to confirm if you are within the zone. Unfortunately some parents have not used their correct residential address, so the College will require proof of residence: acopy of a current utilities bill, a copy of either your rate notice or lease agreement and a copy of a parent’s driver’s licence. These are to be attached to the enclosed cover sheet (Proof of Residence form) and returned directly to St Helena at the same time as you return your application to your primary school (FRIDAY MAY 22, 2015).

2.SIBLING RIGHTS

Students who reside permanently at the same address as a brother or sister concurrently attending St Helenaare the next group to be offered available places. While St Helena will endeavour to accommodate these students, they must list 3 other preferences in case it is not possible. No other documentation is required.

3.NEAREST RESIDENTIAL ADDRESS OUTSIDE OF RESTRICTED ZONE & CURRICULUM GROUNDS

A number of positions are likely to be available in this category, but not all students will be able to be accommodated. Students must list 2 other school preferences on the DET enrolment form.

Students who reside outside of the restricted zone will be considered initially on the distance to the school. This is measured as a straight line from the residential address to the College. Students living closer to the College will have priority over students who live further away. Therefore, applicants living outside of the restricted zone must also complete the ‘Proof of Residence Form’

Where distance cannot separate two applications the College will refer to the ‘Specific Curriculum Grounds Form’. This form should be completed by all applicants who live outside of the restricted zone and do not have a sibling claim to make. In completing this form parents are stating that St Helena is uniquely placed to offer a “specific curriculum program” for their child and must submit a clear case to the College. Please complete the “Specific Curriculum Grounds” form, attach any relevant information and return it to the College at the same time as you return your application to your primary school. Do not include open references. Brevity is encouraged.

If you believe you reside in the “nearest school” St Helena zone but are not in the Restricted Neighbourhood Zone, you may include this as a factor for consideration in this category.

TIMELINE

A summary of the key dates is on the reverse of this information.

Ms Karen Terry

Principal

2015Timeline for Year 7 Enrolmentat St Helenain 2016
TERM 1/2 BREAK
13 APRIL / Monday / Primary schools distribute letter to parents, secondary school information and Application for Enrolment, Year 7, 2016form to parents of Year 6 children.
27 & 28APRIL / Monday & Tuesday / St Helena Showcase evening on Monday April 27 and morning on April 28. Bookings can be made at
5 MAY / Tuesday / Information Evening for ACE (Accelerated Curriculum & Enrichment)
Parents given details re timeline, application forms, testing, etc.
7pm in the College Theatre
22 MAY / Friday / By this date the following documents need to be returned to either your Primary School or St Helena
Parents returnto Primary Schools:
-Year 6-7 Transitions: Application For Year 7 Placement
Parents returnto St Helena
-Specific curriculum document (if out of zone, without siblings)
-Proof of Residence (in zone without siblings & out of zone)
-Application for ACE, $60 fee plus parent assessment (if applying). This information is in the ACE Handbook distributed on May 5 at the Information Evening. It is also available online after this date.
30 MAY / Saturday
9am – Noon / ACE Aptitude Assessment
- Applicants for ACE complete aptitude tests.
TERM 2/3 BREAK
20 JULY / Week of / Interviews with students applying for the ACE program and their parents.
19 AUGUST / Wednesday / All primary schools notify all parents of secondary placements
24 AUGUST / Monday /
  • St Helena sends letter to all Year 7 2016 parents, welcoming them.
  • St Helena sends letter to all unsuccessful students’ parents, outlining appeal procedures to the Principal, right of appeal to the Region and Waiting List arrangements.
  • Notification of offers for ACE.

28 AUGUST / Friday / Closing date for parents/carers to lodge a non-placement appeal.
4 SEPTEMBER / Friday / Principal processes all appeals and develops a waiting list.
Letter from principal with outcome of appeal.
Subsequent vacancies filled progressively from Waiting List.
11 SEPTEMBER / Friday / Closing date for parents to lodge an appeal with the Regional Director regarding placement.
TERM3/ 4 BREAK
October / Connections Program (Grade 5/6 students)
Passport Distribution to Primary Schools
October 20 / Tuesday / Year 7 2016 Information Evening
December 8 / Tuesday / Orientation Day for Year 6 students

St Helena

Wallowa Road, Eltham North, 3095

TRANSITION TO SECONDARY SCHOOL2015 - 2016

Specific Curriculum Grounds Form

THIS FORM MUST BE RETURN TO ST HELENA BY FRIDAY, 22 MAY 2015
Place in an envelope labelled “Specific Curriculum Grounds Form – St Helena” and drop into the College Office or post to the College. Applications are not to be longer than 2 pages (typed or hand written). If your submission is typed or electronic, attach this sheet as a cover sheet. Copies of other relevant documents, such as reports, may be attached. Do not include open references. Brevity is encouraged.
Name of
Primary School:
STUDENT INFORMATION(Please print in block letters)
Family Name: ______Given Name: ______
D.O.B. ______Sex: M / F ______
Address: ______
Postcode: ______
Contact Parent/Guardian’s Tel. Nos: Home: ______Work: ______
Mobile: ______Email: ______
Specific Curriculum Grounds:
Contact PARENT/GUARDIAN (Please print in block letters)
Mr/Mrs/Miss/Ms ______Surname: ______
Other PARENT/GUARDIAN (Please print in block letters)
Mr/Mrs/Miss/Ms ______Surname: ______
SIGNATURE I certify that the above information is correct
Parent /Guardian: ______Date: ______
Specific Curriculum Grounds (continued):

St Helena

Wallowa Road, Eltham North, 3095

TRANSITION TO SECONDARY SCHOOL 2015 - 2016

Proof Of Permanent Residence Form

To be completed if applying for a place at St Helena based on the restricted neighbourhood zone.
THIS FORM MUST BE RETURNED TO ST HELENA BY FRIDAY, 22 MAY2015
1. Attach:
  • a copy of a rates notice OR long term lease agreement.
AND
  • a copy of a recent utilities bill. eg: gas, electricity
    AND
  • a copy of a parent’s driver’s licence
Privacy Notice
St Helena Secondary College is collecting your personal information to establish that you reside within the school’s Department of Education and Early Childhood Development approved enrolment zone. Your information will not be disclosed to any other organisation without your consent, or unless authorised or required by law. You can access your personal information held by the school by contacting John Ballagh, Junior School Principal at . If you choose not to provide some or all of the information asked for we may not be able to enrol your child atSt Helena Secondary College
Note: Actual monetary values are not required – please black these out for your privacy.
2. Place in an envelope labelled “Proof Of Residence – St Helena” and drop into the College Office or post to the College.
Name of
Primary School:
Please Tick:
We live in the restricted zone
We are applying from outside the restricted zone (please complete the Curriculum Grounds Form)
STUDENT INFORMATION(Please print in block letters)
Family Name: ______Given Name: ______
D.O.B. ______Sex: M / F ______
Address: ______
Postcode: ______
Contact Parent/Guardian’s Tel. Nos: Home: ______Work: ______
Mobile: ______Email: ______
Contact PARENT/GUARDIAN (Please print in block letters)
Mr/Mrs/Miss/Ms ______Surname: ______
Other PARENT/GUARDIAN (Please print in block letters)
Mr/Mrs/Miss/Ms ______Surname: ______
SIGNATURE
I certify that the attached information is correct and that the student does reside at this address.
Parent /Guardian: ______Date: ______