2011 SHSP Peer Exchange

Breakout Sessions - SUBTOPIC LIST

INSTRUCTIONS: Please use this list as a reference during the breakout sessions to the topic boards which will be used by the facilitators.

NOTE: The workshop topics are repeated one time on the same day.

TUESDAY MORNING: 10:45 – 12: 15 p.m. and repeated 1:30 – 3 p.m.

“Sustaining the Funding and SHSP Momentum”

SHSP FUNDING (Salon A - C)

Alternative sources of funding for MPOS, counties and cities

Examples of partnering and pooling resources to implement SHSP strategies

Examples of making data-driven funding decisions

Examples of performance-based funding allocations

Dealing with the struggle for full utilization of obligated funds for Interstate Rehabilitation Funds, National Highway System funds, and Surface Transportation Program funds, outweighs the use of HSIP funds

Strategies to consider:

Multi-year funding strategies

Scale the project to current resource levels

Joint funding from multiple agencies

Managing unliquidated funds to the advantage of the SHSP

Discussion on the possibility of dividing safety funds similar to STP and CMAQ to allow for regions to determine safety priorities

****************************

ENHANCING THE SHSP PROCESS (Salon D)

  1. How do you motivate leadership to ensure an ongoing commitment to the SHSP- particularly when you have a high turnover in the DOT CEO position?
  2. How do youwork with the other agencies to utilize new technologies to enhance the location of crashes in a more timely and accurate manner?
  3. How are SHSPs implemented?

- Action Plans vs. list of strategies?

- How do you deal with overlap between emphasis areas?

- How often do you update your SHSP, and, with in-house staff or with consultant assistance?

- What type of communication strategies are being used to sustain interest and to develop more partners?

  1. Who/which agency takes the lead in managing the SHSP?

- Safety Engineer’s Office

- Governor Safety Representative's Office

- Other

- Advantages and disadvantages of the above alternatives

  1. What are alternative safety funding sources for MPOs, Counties and Cities?

**************************

CLOSING THE GAP AMONG SAFETY PLANS (Salon E)

  1. Really… a single state safety plan? Do we need this?
  1. What are the advantages of moving towards a single state safety plan?
  1. Strategies which help states coordinate their state transportation plans
  1. The SHSP as an impetus for getting traffic safety into the partners’ respective plans

**************************

DEVELOPING AND SUSTAINING PARTNERSHIPS (Salon F - H)

  1. Identifying and engaging agencies/organizations with missions broader than just highway safety
  1. Organizing to best manage and oversee diverse and multiple agencies/organizations
  1. Keeping agencies and organizations involved in the SHSP process
  1. Dealing with executive turnover in partner organizations
  1. Use of performance measures in engaging, working and communicating with SHSP partners
  1. Resource issues in dealing with partners, i.e. getting commitments to having no funds to offer
  1. Developing strategic highway safety plans with local partners, e.g. counties, regional, cities

**************************

WEDNESDAY MORNING: 8 – 9:30 a.m. and repeated 9:45 – 11:15 a.m.

“Taking the SHSP to the Next Level”

PERFORMANCE MANAGEMENT (Salon A-C)

  • Aggressive and Achievable Goals
  • Goal setting methods
  • State/regional/local consistency
  • Developing and sustaining partnerships
  • Leadership support
  • Quantifying Safety Performance
  • Fatal crashes vs. all serious injuries
  • Other performance measures
  • Regional/local program effectiveness measures
  • Data deficiencies, e.g. minority groups such as Native Americans
  • Low volume roads
  • Evaluation Tools
  • Tracking progress
  • Methods
  • Tools
  • Reporting practices
  • Evaluation Process Model
  • Highway Safety Manual
  • Training and technical assistance roles and responsibilities
  • Local agency applications (simplification?)
  • Evaluation Responsibility
  • Multi-agency responsibility
  • Staff challenges, e.g., expertise, staffing levels
  • Evaluation Results
  • Reporting practices, e.g., procedures, policies, timeframes
  • Strengthening state/regional/local safety plans
  • Updating safety plans, e.g. triggers, timeframes

****************************

DATA ANALYSIS AND USAGE (Salon D)

“Data are the fundamental ingredients for any aspect of highway safety”

1)What data are used for developing, implementing and evaluating the SHSPs?

Crash / Safety Belt Observational Surveys
Roadway Inventory Data / Motorcycle Helmet Observational Surveys
Traffic Volumes / Attitudinal Surveys
Citation / Focus Group Surveys
EMS / Youth Risk Behavioural Surveys
CODES / OTHERS?
Adjudication data
Demographic data
OTHERS?

Note: state and non-state maintained roads

2)How to improve the completeness, quality and timeliness of safety data?

  • Successful outreach to elected officials to gain priority for data collection and management
  • Effective electronic data reporting
  • Effective and efficient outsourcing of crash and other data management (collection, coding, maintenance)
  • Effective traffic counting program and roadway inventory data management
  • On-going monitoring of quality of safety data
  • Effective and strong coordination / active participation among several state, metropolitan and local agencies
  • Training programs for tribal and state agencies on data management practices

3)How to establish strong linkages among data sources for effective sharing of data?

  • Successful outreach to elected officials to gain priority for data linkages among sources
  • Overcoming HIPPA concerns
  • Establishing key linkages between data collectors and users
  • Strategies to consolidate data toward joint analytical products/results

4)How to strengthen data analytical processes and methods?

  • Effective methods to use monthly/quarterly interim data
  • Effective use of GIS platforms and applications
  • Successful partnerships between state and local agencies, and universities, Federal Railway Administration, and other highway agencies
  • Successful safety analytical applications at metropolitan areas
  • Effective processes working with tribal agencies

***************************

NATIONAL HIGHWAY SAFETY STRATEGY/TZD GOAL (Salon E)

  1. What does it mean to have a TZD goal?
  1. Changing the safety culture of agencies
  1. Changing the safety culture of road users
  1. Engaging and integrating local agencies in a TZD strategy to maximize fatality reductions

****************************

SHSP MODELS FOR OTHER LEVELS OF GOVERNMENT (Salon F - H)

“The Safety Problem is Global-- The Solution is Local”

Getting Started

  • Addressing the time needed of State staff to obtain local interest and involvement
  • Deciding what level of State coordination is appropriate – if any?
  • Getting buy in from local agencies that this is something they should be doing
  • Providing training and marketing support for local initiatives

Engaging Partners

  • Recruiting MPO/Regional agencies to reach out to local agencies
  • Identifying funding sources for implementing local safety applications
  • Creating incentives – regional/local plan = greater access to dollars

Maintaining Momentum

  • Obtaining current and reliable local crash data to identify locations and contributors
  • Making technical resources and tools readily available to local agencies

Achieving Results

  • Assisting with establishing evaluation methods for local projects

1