END COURSE PROJECT Community Based Disaster Risk Management

Chaitali Dave Group “B”

END COURSE PROJECT Community Based Disaster Risk Management

1)INTRODUCTION

PIRCHALLA WARD at a Glance

ADMINISTRATIVE PROFILE
Name of Ward and No / Pirchilla ward, No 7
Ward Positionin Bhavnagar city / Pirchilla ward located in the northern side of city municipal limit. In the northern side of ward major landmark is Bhavnagar Railway station (outside) and Gangajalia Talav is located in southern –easternpart of ward. The southern boundary of ward is ended at kala nala road. Ward no .6 is located in the western side of Pirchalla ward and police colony in the eastern side of Pirchalla
Geographical Location / Between 21.05 degrees and 22.18 degrees North Latitude and 71.03 degrees and 72.18 degrees East longitude.
Ward area / 0.60 sqkm
PHYSICAL PROFLIE
Topography / General slope in north east direction.The level difference is 50 cm to 2 mt.
Geology / The ward falling on strata of volcanic trap of the saurashtra region .However geological and weathering activities slowly occurs in this area.
Wind / West to east direction except in monsoon season
Soil Profile / Sandy soil
Climate / Hot and dry
Rainfall / Average mostly in Monsoon season
Surface water bodies / Gangjalia talav in south direction
DEMOGRAPHIC PROFILE
Population / 20617 persons

MALE POPULATION: 10257 persons
FEMALE POPULATION:9910 persons
0-6 CHILDREN POPULATION:1654
0-6 MALE POPULATION:904
0-6 FEMALE POPULATION:750

Sex Ratio / 806
literacy / 93.72
SOCIO-ECONOMIC PROFILE
Economic base / Small scale industrial ward. There are more than 400 industries. Major types of industries are foundry, metal base, Gem industry and machine tools industries. It is also a base of selling of agriculture production.
Economic Growth / Moderate growth of industries
Industry Type /

Oil Engine and Machine Tools
Foundry Industry
Engineering and Automobile
Gem Cutting Industry Caster oil Industry
Handicraft Industry

Occupation Pattern / Peoples engaged in primary, secondary and tertiary activities
Accessibility and Linkages / Ward is accessible from M.G.Road in northernside, and southern side from Kala nala road
Disaster Profile / Earthquake,Flood,Cyclone,Industrial and chemical, Fires mostly occurs in the ward

In detail a brief note may also be mentioned about the major roads, geographicalareas, land utilization in the ward, topography of the Pirchalla ward,climate,administrative features and city linkages, Wind direction and velocity, geology and soil typology,average annual rainfall,history and growth of ward in respect to city., rainfall data,density,sex ratio,ward economy (economic base,settlement pattern,)demographic profile(population growth trends)- (Industries-handicrafts ,readymade garments,spices,machines,)Trade and commerce (number of shops and establishments at Pirchalla)Occupation pattern(distribution of population by total workers,main-workers,marginal workers and non workers)Economic growth,Industry(The major industry located in Pirchalla ward)Disaster profile ,vulnerability history of major human made and natural disaster occurred in Pirchalla ward,Vulnerability analysis,risk and resource assessment of Pirchalla ward.

2)HAZARD AND VULNERABILITY ASSESSMENTS AND FACTORS DETERMINING THE COMMUNITY’S COPING MECHANISM

Road Accidents / Pirchilla Ward is part of Walled city area. Theroad pattern is unorganisedPirchalla ward has following major accesses, northern side it connected to ward no 16.Eastern side it is connected to ward no 9 (another dense area and part of walled city) and western following intersection is in critical

Kala Nala Chowk
Haluria Chowk
Sant Kripa Ram Chowk
Navapura Chowk

Most of the intersection is unsignalised and on street parking
Fires / A Gujarat Electricity Fault centre is located in the northern part of the ward.Most of the electricity transformer located in the end of the neighbourhood street may cause fire in near future.Dense shopping centre on main street is also prone to fire.Due to open electricity wire.
In 1996 a incident recorded about fire caused due to GEB Fault centre
Every year 5-7 case registered about fire cause due to breakdown of transformer (source GEB Bhavnagar)
Industrial Accidents / Most of the house hold owner has small industry
The industrial accidents prone area are:

Pirchilla sheri
Jamadar sheri area
Kazi waad area
Gori Kripayu area
Small fire and gas leakage cases registered in past

Epidemics/
Water borne Diseases / The water and sanitation system is not well.Most of the area has open drainage system may cause the water borne disease.Previous year few cases registered for Malaria ,Cholera,Viral fever and other Water borne diseases.Few area has underground sewer lines but low maintenance it overflow on road may cause water borne disease.
Earthquake / Whole Pirchilla ward is vulnerable to Earthquake.It fall in earthquake zone III.The following Clusters/Neighbourhoods can categorized as

Old Constructionmore than 50 years
Pirchalla Sheri
Raidhan Puri
Navapura Chowk area

Densely populated

Kazi

Affected during 2001 Earthquake

Mangal Singh Raj Camp
Gori Kripayu

Absence of structural Safety measures/modern construction

Vartez Gate Area
S.G.S Area
Amba Chowk Area
Patika Ashram Area

Flood / The general slope dips in the north-eastern direction side.The level difference between the higher and lower level areas is about 50 cm to 2 mt. The lowest area of Pirchalla ward is ganagajalia talav and the higher level found near to danapith and the railways side road.On the whole the overall terrain of Pirchalla ward is flat and free from major depression or low lying areas.The flood (Flesh floods ) prone area are as under:

Gangajalia talav
Mohalla Bagh Area
SGS Area

Cyclone/Storm surge / In 1956 Cyclone hits coast of Bhavnagar and Pirchalla experienced a cyclone .The coastal area is 40 km far from Pirchalla so there is vulnerability of cyclone in this ward alsoswamped by fleeing residents
Floods / In1978 a southern part of area was experienced the water –logging due to flood
Cyclone / In 1956 southern and eastern part of the Pirchalla ward was experienced the storm surge.
Fires / In 1996, 1997, 2001 big fire incident occurred. In 1996 an incident recorded about the fire caused due to GEB fault centre.
Every year 5-7 case registered about fire caused due to breakdown of transformer (source GEB Bhavnagar)
Industrial Accidents / 1998,1999,2001 Small fire and gas leakage cases registered in past in the following areas

Pirchilla sheri
Jamadar sheri area
Kazi waad area
Gori Kripayu area

Raod accidents / 2001,16 deaths recorded with reference to Pirchilla ward

RESOURCE AVAILABLE IN PIRCHALLA WARD.

SHELTERS

Tents
Sheets
Pre-fab shelters

HEALTH RELATED INFRASTRUCTURE AND FACILITIES

TRANSPORTATION (Vehicles)

TELECOMMUNICATION

POLICE DATA FROM BLOCK NODAL LINE DEPARTMENT

FIRE FIGHTING

Etc.

PIRCHILLA WARD (COMMUNITY EMERGENCY MANAGEMENT AND RESPONSE PLAN (WEMRP)

Introduction

Goal
Purpose

Application

Scope
Framework

Preparedness at Cluster /neighbourhood level

Individual preparedness
Emergency operation centre

Pirchalla Ward Disaster Management Committee (WDMC)

Institutional Arrangement
Response

Cluster/Neighbourhood/Community Emergency Response Teams

Cluster Emergency Coordination centre

Duties and Functions of WDMC
Roles and responsibilities of the Pirchalla ward disaster management committee

(Before, during and post disaster)

Roles and responsibilities of Pirchalla Ward Task forces

(Before, during and post disaster)

PROCESS AND METHODOLOGY

Method of Conducting wards Level Meeting s/Consultation Meetings

Ward Meeting [Govt. Officials, Ward Councillors, officers, sanitary & sub sanitary inspectors and Opinion makers]

Aim and Goal Of the ward Level Meeting

To introduce the community based Disaster Risk Management at the ward level and to convince the Ward leaders andOpinion makers present at the meeting for the need for ward level disasterPreparedness Plan

Objectives

• Rapport building with Ward Councillor’s members, opinion makers, wards officers, sanitary inspectors and sub sanitary inspectors sitting in the ward offices to facilitate an understanding of the concept and need for the Community Based Disaster Risk Management (CBDRM).

• Need creation, sensitization and orientation

• Explaining the roles and functions of community facilitators leading the program

• Explanation of understanding of conceptual/practical understanding of micro

Level hazards and vulnerability

• Environment building

• Developing a plan of action for each Ward and fixing dates forward\meetings

• WDMT identification

Process

Ward Disaster Management Plan (Formats attached in Annexure)

Orientation of staff of Ward officers.

Orientation of Community Organisers of Project shakha of MC (Municipal Corporation), the Anganwadi sisters (ICDS dept.) and staff of solid waste management and sanitation Dept.

As they conduct regular programmes on different issues and are in close contact with the community of the ward, it’s easier to disseminate the information of UEVRP through them and also in the selection of DMTs.

Neighbourhood Formation

A neighbourhood is a unit consisting of a collection of 8-14 housing/residential colonies,

etc. of the respective Wards selected for the sensitization programmes.It is desirable to evolve the neighbourhoods in consultation with the,

Councillors, ward level officials including engineers, and Extension Officer. It is strived

to the ward already existing based on different functional requirements.

Criteria for cluster formation

The main criteria taken into account while forming a cluster are as follow:

• Population of Wards

• Spread of the area

• Geographical proximity of the Wards

• Accessibility and communication – common road or common road junction

• Neighbourhood already formulated by Health and Education Department

• Common hazard profiles

• Common market i.e. Local shopping Centre, Community shopping centre

etc.

Who to invite to the Ward level meeting

The following people are to be invited to the cluster meeting:

Ward members including councillors
Ward officers & SI & SSI and whole staff.
Representative from each caste in the Ward
Anganwadi workers
President of cooperatives societies
Representatives from CBOs and NGOs
Principals / teacher from schools and colleges
Heads of Professional organizations
Health professionals
Market associations heads
Fair price shop owner
Other community leaders based on field assessment

Invitation Letter

The letter for the ward meeting may be drafted in consultation with the Municipal

Commissioner /Dy Municipal Corporation CEO of Development Authority and will

include:

• Introduction and details of who is organising the event and brief description of

the main goal of the CBDRM

• Venue

• Date

• Time

• Agenda

Agenda

• Inaugural speech

• Introductory speech

• Introduction of participants

• Address by a resource person from outside the Wards this could include a local

Ward Officials, CEO Of development Authority, representative from Municipal

Corporations, representative of a CBO, NGOs or academic

• Experience sharing in sub-groups

• Discussion of the hazard profile of the ward

• Need for disaster preparedness

• Need for CBDRM

• Events (Neighbourhood meetings, DMT identification, PRA and WDMP

development) in the planning process at the Ward level and how they are to be

undertaken

• Schedule for

• Neighbourhood meeting in the Wards selected

It is desirable that the letter is issued in time and hand delivered

Assumption for Neighbourhood

1000 persons= 1 Neighbourhood

Display meeting material

• HAZARD MAP (earthquake, cyclone and earthquake and flood) of Gujarat

• Disaster events calendar of city

• Model maps of other Wards

• Model contents of Ward disaster plan

• Audio visual material

Suggested reading Information Education Communication (IEC) material to be given to participants

• Afato Bihangabolokan

• Tale to Jaroor Karo

• Rooprekha

• SOPs for WDMC

Results

• All the, govt officials, employees, ward officers and employees, school teachers, PHC doctors, paramedics and agewans

from the neighbourhood of Wards selected, attend the meeting

• Representatives from the neighbourhood of Wards remain present for the entire

duration of the meeting

• Representatives from the neighbourhood of Wards leave with an understanding

of the CBDRM , and an understanding of their roles and responsibilities

for carrying the program forward in their respective Wards.

• A clear action plan and schedule for each Ward is prepared

Indicators

• A list of participants

• The discussions are interactive and important questions regarding the

usefulness of the program were raised

• The hazard profile of each neighbourhood in the ward and details of

responses to previous disasters emerge out of the discussions

• The ward Councillor of each Ward take the lead in setting the date and time

for the Neighbourhood /society.

• The facilitator concludes the meeting with a list of all the names and contact

details of the head of neighbourhood’s society members and a tentative

schedule for activities in each neighbourhood

• The Govt. officials and other representatives of the Ward that attended the

meeting then take the lead in organizing activities outlined as per the

schedule

Neighbourhood Meeting

Goal/Aim

To sensitize the Ward community to the Community Based Disaster Risk Management and to involve them in eachstage in the development of the neighbourhood plan of their Ward

Objectives

• To mobilize 10 per cent or more of the neighbourhood community including

women to attend the neighbourhood meetings

• To explain to the community the importance of disaster preparedness

• To describe in detail each event in the planning process and the role of the

community during each event

• To encourage the community to identify and nominate NDMT members that can

be trained to respond to different needs in a disaster

• To encourage the community to identify the hazards profile of the Ward and

their strengths and weakness in coping with previous disasters through

discussions and mapping exercises

Process

• To fix a date for the meeting in consultation with the Society head

• To ask the Society head and other members such as an anganwadi worker or

health professionals to inform the Ward community of the date and time of the

meeting in advance

• To ask the school teacher if some older children in the Ward can perform a play

or sing a song on disaster preparedness on the day of the gram sabha. The

teacher would have to be given a brief orientation and the script in advance.

• To make an agenda or (discussion points) for the meeting which can cover the

following topics:

Introduction

• Experience sharing of previous disasters in the Ward and the response

• Performance by school children

• Showing a VCD of work done in other Wards

• Address by a resource person

• Why disaster preparedness

• Ward disaster management plans

• The role of the community in the planning process

• Disaster management teams

• Nomination of DMT members

• Trainings

• Awareness generation

• Explanation of how to conduct the mapping exercise to generate the

information required an how the information will be used

• Follow up meetings and activities in the Ward/neighbourhood

• To keep all the IEC material for display ready such as maps

• To keep materials for the mapping ready

• To arrive at the Ward a few hours before to mobilize as many people as

possible with support from the community heads/ members

Results

• 10 per cent or more members of the Ward community including women are

present at the meeting

• The Ward community is convinced of the need for disaster preparedness

• The Ward community understands its role in developing its Ward disaster

management plan

• The community participates actively in discussion and mapping exercises to

generate enough information on the profile of their Ward, hazards faced,

vulnerable elements and resources availability for the development of the NDMP

• The community has nominated DMT members based on aptitude and skill who

are keen to receive training and sever as volunteers thereafter

Indicators

• A list of participants

• The Ward community shows interest in the program, by sharing their own

experiences of previous disasters and asking questions about how the program

will help them cope better with future disasters

• Ward leaders and other members of the community explicitly state that there is

a need for the program

• The community is attentive, listens carefully, asks questions for clarification of

their roles and cooperatives with the facilitator when asked to conduct certain

activities

• Those present at the meetings stay for the entire duration of the meeting and

take active part in experience sharing, in nominating NDMT members, and in

the mapping exercises

• The community is keen to know what the next steps are and when the next

meeting is to take place.

NDMP and WDMP

Goal/Aim

• To create a document that will help the local community to prepare for and to

respond to disasters effectively

Specific objectives

• Involve the local community in the entire planning process

• To create a plan that will enable the immediate deployment of resources in an

organized manner during an emergency

• To create a plan that will allow for quick and immediate response in the event

of a disaster by the community

• Ensure that there is ownership of the plan within the community

• To link the NDMP to the long term development plan of the ward

Process

• Organize a cluster meeting

• Identify members of the NDMTs and WDMT s

• Organize a Mapping

• Complete the WDMP format

• Ask the Chairman of the society and Councillors to write the preface of the

WDMP

• Make an additional visit to the Ward and read out the draft plan when complete

to the WDMC and DMT members and other members of the Ward community

and incorporate any final suggestions.

• Organize a final Ward meeting in the Ward to officially handover the final

document to the Ward community

• During the Meeting allow the WDMC to explain its importance to the

community, what it contains in it and where it will be located

• Give one copy of the plan each to the following: Collector, Commissioner etc.

Keep one copy for yourself

• The maps of the Ward developed during the mapping can be laminated and