EMS-CPI - Processing Tips & Cautions

EMS-CPI - Processing Tips & Cautions

If a CRN exists –

Do not change the Course Type (schedule type)
Do not change the Course Number (ex. ENGL 252)
Do not change the Campus

4.Do not change the Begin/End Dates “type” (part of term)

To change the Course Type, Course Number, Campus, or Part of Term “type” (full semester, quarter 1, quarter 2, summer 1, summer 2, non-standard date), you must cancel the existing sectionwith a CRN and create a new section with the updated information. For Campus changes, be sure you are in the correct Campus domain before adding the new section or course. NOTE: For sections without a CRN, these restrictions do not apply.

BUT PLEASE DO –

1.Change Times/Day (Meeting Pattern) Information

2Change Instructor

3.Change Section Number (ex. 002)

4.Change Room Preference Settings

5.Indicate Title Changes for Topics/Seminar Coursesin the Notes section (only)

To change a Day/Time (Meeting Pattern), Instructor, Section Number, Room Preference, orTitle, do not cancel the section if it can be used. Instead, update the information on the section with the existing CRN. NOTE: These changes are also permitted on sections without a CRN.

If a Course exists in the Academic Browser and anotherSection is needed –

1.Do not click on “New Course”

1.Please do: Highlight a Similar Course Section in the Academic Browser

2.Click on “New Section”

Clicking New Section will copy forward all information from the highlighted section, allowing you to only update a portion of the information. Clicking on New Course should only be done when there are no existing sections of this course in the Academic Browser.

Once a New Section has been copied from an Existing Section –

1.Do not enter a “New”day/time meeting pattern, if you can “Edit” the existing one

2.Do notchange the Course Title in the course title field for topics/seminar courses

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1.Please do: Click on “Edit” to update a single line ofday/time meeting information

2.Indicate Topics/Seminar Title Changesin the Notesfield

To change a single day/time meeting pattern, if you click on “New”multiple lines of data will appear in the Academic Browser. If you use the “Edit” key only, additional lines are not created in the Browser view.

Addinga New Course (if NO section of this course is listed in the Academic Browser)–

1.Do not enter any value other than ‘0’ in the Estimated Enrollment field

2.Do not enter any value other than ‘0’ in the Credit Hours field

1.Always select a Part of Term (Begin/End Date) in the first User-Defined Field

2.Always enter “0” in the Estimated Enrollment and Credits field

3.View the Course Number and Title on SCACRSE in Banner, and enter exactly as they appear

4.If the Course Number does not exist in Banner, a 1x Experimental Form is needed

Course Capacity and Credit valuesare assigned in Banner to Course Sections based on the approved course cap and credits found on SCACRSE and SCADETL. These will not be updated based on the values entered in theseEMS-CPI fields. Since these fields are mandatory when creating a New Course, a ‘0’may be entered. Course capacitychanges flagged by selecting the Course Capacity User Defined Field ANDentered in Notes are the only cap changes that will be updated in Banner.

When and How to Use User-Defined Fields (UDF) –

1. For Non-Standard Begin/End Dates, select that UDF and enter dates in Notes

2. For Course Capacity Exceptions, select that UDF and enter requested Capin Notes

3.For Non-Continuous Meeting Dates, select that UDF and enter all Dates in Notes

4.For a Variable Credit Course with Fixed Credits, select the correct choice in that UDF

5.For To-Be-Published Text Info, select that UDF and enter any additional data in Notes

6.For Non-Standard Meeting Times, select that UDF and enter details in Notes

Important: If you see values entered for all User Defined Fields, please notify us and report this systems error. These fields should have a null/no value until or unless you select a different value.

Room Assignments and Preferences

If a room has been assigned, and it is correct, no other steps are needed.
If a room in not assigned or the wrong room is assigned, select a room preference (if applicable). Additional Notes are not required if the room preference has been selected.

Registrar’s Office – Updated November 3, 2014Page 1 of 2