Employer: Northstar Family Support Project

Job Title:Project Administrator

Hours of Work:15 hours a week

Role:

The role of the administrator is to ensure the smooth running of all aspects of the Northstar Family Support Project office by managing the finances of the project, responsibility for the utilities and maintenance of the building and also providing general administrative support to the coordinator and management committee.

The administrator has responsibility for keeping computerised accounts of all financial aspects of the project including payroll, online banking, processing invoices and recording of same, preparing financial reports and budgeting for the coordinator and the Board of Management and other related duties as required.

Key Areas of Work:

Accounts:

  • Keep accurate accounts of income and expenditure.
  • Deal with banking matters including bank reconciliations
  • Payment of bills and invoices
  • Prepare financial returns for the HSE and other funding agencies.
  • Prepare regular financial reports, including budgets for the co-ordinator and management committee
  • Preparing salaries, pay slips and returns to Revenue Commissioners
  • Liaise with staff on paying bills, quarterly returns and annual audit
  • Maintain a financial system within the guidelines.
  • Keep up to date financial records on electronic database ie QuickBooks

Administration:

  • Ordering and storing of all equipment and stock
  • Organise maintenance of office equipment and dealing with service contracts
  • Assist in the organisation of training events, launches, workshops etc.
  • Filing of all documentation and maintenance of filing systems
  • Overseeing Health and Safety of Building
  • Overseeing work of CE Maintenance Worker

Northstar Family Support Project

Person Specification

Administrator

Factors / Essential / Desirable
Experience / -Experience of working in an office environment.
-Experience of office administration
-Experience of working with SAGE package.
-Experience of keeping manual /computerised accounts.
-Experience of financial management.
-Experience of QuickBooks or similar package / -Experience of dealing with the public
Knowledge/
Qualifications / -Financial Qualification in the area of accounts or book keeping
-Payroll
-ECDL.
-Working Knowledge of Microsoft Office, Excell, Powerpoint, Publisher / -Diploma in Administration and Office Skills or equivalent
Skills / -Excellent computer skills
-Typing skills
-Communication skills
-Good Telephone manner
-Good organisational skills
-Ability to set up and manage effective office procedures / -Web design and maintenance
Special Aptitudes / -Ability work as part of a team
-Ability to empathise with families and individuals in crisis
-Relate well to people from diverse backgrounds
-Maintain and foster confidentiality
-Create a friendly welcoming environment
-Act in a non-judgemental manner / -Ability to promote and profile project services