Employee Handbook Table of Contents
Santee School District
An Equal Opportunity Employer
Employee
Handbook
A Handbook of
Personnel Policies & Guidelines
This handbook is a guide to our District procedures
and does not create any contractual rights
Santee School District
9625 Cuyamaca Street
Santee, California 92071
619.258.2308
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Human Resources 8/12
Santee School District Employee Handbook
TABLE OF CONTENTS
Section: Introduction
District Vision, Mission, Rallying Cry, and Belief Statements...... 1
A Word About This Handbook...... 2
The Board of Education...... 3
Administrative Staff...... 3
Section: Directory
District / Educational Offices...... 4
Superintendent’s Office...... 4
Business Services...... 4
Human Resources & Pupil Services...... 5
Educational Services...... 6
Instructional Technology...... 6
Assessment and English Learner Departments...... 7
Special Education...... 8
Technology Services...... 8
Out-of-School Time Programs...... 9
Child Nutrition Services...... 10
Transportation...... 10
Maintenance, Operations, Facilities & Warehouse...... 11
School Sites...... 12
Section: Employee Information
Expectations of Employees...... 13
Professional Standards...... 13
Keys to Professional Success...... 13
Your Responsibilities...... 14
Attendance and Punctuality...... 14
Dress and Grooming...... 15
Condition of Classrooms...... 15
Confidentiality...... 15
Reporting Child Abuse...... 15
Employee Relations Philosophy...... 16
Talk to Us...... 16
Equal Employment Opportunity...... 17
Americans with Disabilities Act...... 17
Before You Begin Working...... 17
What it Means to be an Employee...... 18
Employee Contracts...... 18
Categories of Employment...... 18
Performance Reviews...... 19
Assignment and Reassignment...... 19
Layoff...... 19
Unemployment...... 19
Applying for other positions...... 19
Resignation - Classified...... 20
Resignation - Certificated...... 20
Planning for Retirement...... 20
Your Rights as an Employee...... 20
Holidays ...... 20
Vacation (Classified)...... 21
Request for Vacation Leave...... 21
TABLE OF CONTENTS
(continued)
Leaves...... 21
Sick Days...... 22
Long-term Leave Because of Illness or Accident (certificated)...... 22
Long-term Leave Because of Illness or Accident (classified)...... 22
Personal Days...... 23
Maternity...... 23
Jury Duty...... 24
Bereavement...... 24
Family Care and Medical Leave (FMLA)...... 24
Your Pay...... 25
Pay Raises...... 25
Non-Monthly Salaried Employees or Extra Time...... 25
Compensatory Time / Overtime...... 25
Benefits...... 25
Social Security (Classified Employees)...... 25
Workers’ Compensation...... 25
Health and Welfare Medical Benefits...... 26
Section: General Information
Other Things You Need to Know...... 26
COBRA (California Omnibus Budget Reconciliation Act of 1985)...... 26
Changes in Personal Data...... 27
Mileage...... 27
Personal Telephone Calls...... 27
Read All About It...... 27
District Web Sites...... 27
Bulletin Board...... 28
Mail Boxes...... 28
E-mail...... 28
Voice Mail...... 28
Custodial Needs...... 28
Access to Rooms...... 28
Site Security Is Everyone’s Responsibility...... 29
Money in School Buildings...... 29
Safety...... 29
Employee Assistance Service for Education Program (EASE)...... 30
Personal Property...... 30
Section: District Policies
Pertinent Policies...... 30
Harassment...... 30
Prohibition of Sexual Harassment...... 30
Definitions of Sexual Harassment...... 31
Forms of Sexual Harassment...... 31
Complaint Procedure...... 31
Disciplinary Actions...... 31
Drug Free Workplace...... 32
Internet and Information Systems Contract...... 32
Smoke Free Workplace...... 32
1
Human Resources 8/12
Santee School District Employee Handbook
Section: Introduction District Vision, Mission, Rallying Cry, and Belief Statements
Vision
Santee School District will be an innovative leader in education,
inspiring students to realize their unique potential.
Mission
Santee School District assures a quality education, empowering students to
achieve academic excellence and to develop life skills needed
for success in a diverse and changing society.
Rallying Cry
“Where Young Minds Meet Open Doors”
Belief Statements
Children are our first priority. Therefore we believe….
1.All students can learn.
2.Student growth, academic performance, and positive personal development are the highest measures of student and District success.
3.Trust, integrity, respect, citizenship, honesty, responsibility, commitment, and pride are the foundations on which our District is built.
4.Students should understand and respect the origin of the nation, the law of the land, and the principles of our democracy.
5.Parent and community involvement in our schools is crucial to the academic success of our students.
6.Knowledgeable, motivated, and inspired employees assure the success of our students.
7.Everyone has the right to learn and work in a safe, healthy, orderly, and clean environment.
8.The District operates efficiently and effectively through focused leadership, fiscal responsibility, and open communication, with a strong academic program as the top priority.
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Section: Introduction A Word about This Handbook
The practices outlined in this booklet should be regarded as management guidelines derived from District Board Policies (BP) and Administrative Regulations (AR) and adopted by the Santee School District Board of Education (Board). The District retains the right to make decisions involving employment as needed in order to conduct its work in a manner beneficial to the employees and to the District. This handbook does not include all policies and procedures but is designed to give a general overview.
This employee handbook also summarizes the current benefit package maintained by the Santee School District. The employee handbook (and other policy documents) are not contractual and do not guarantee any continuation of benefits.
Refer to policy document descriptions (unless already specified) if you have specific questions regarding individual sections. Those documents will be comprehensive rather than the summaries contained in this handbook.
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Section: Introduction Board of Education
The Board of Education (Board) is composed of five elected members who represent the District's community. The Board sets District educational goals and makes policy decisions on a variety of business and curricular matters. They also appoint our Superintendent to administer all programs of the District according to the policy directives of the Board.
Generally, the Board of Education meets on the first and third Tuesday of the month at 7:00 p.m. All employees and members of the public are welcome to attend these open forums.
Dan Bartholomew /
Dustin Burns /
Ken Fox
Dianne El-Hajj /
Barbara Ryan
Administrative Staff
Superintendent – Dr. Patrick Shaw
The Superintendent is the Chief Administrator of the District. The Superintendent is appointed by the Board of Education to administer the many programs of the District according to board policy directives.
District Administrators
Various District administrators are responsible for such areas as curriculum and instruction, business services and facilities, human resources and pupil services, special education, transportation, maintenance and operations, state and federal projects, technology, child nutrition, out-of-time school programs, and other various programs.
Principal and Vice Principal
The Principal is responsible for all certificated and classified employees at the school site, the implementation of the curriculum and instructional programs, student activities, and student and employee safety. The Vice Principal works in coordination with the Principal and serves as the administrator in charge of the site in the absence of the Principal.
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Section: Directory District / Educational Offices
Superintendent
9625 Cuyamaca Street - Santee, CA 92071
(619) 258-2304 fax (619) 258-2305
- Chief Executive Officer
- District Operations and Management Oversight / Pat Shaw
Superintendent
(619) 258-2304
- Assistant to the Superintendent
- Office of the Board of Education
- Board Meetings (Board Items, Agendas, Minutes) / Linda Vail
Executive Assistant
(619) 258-2304
Business Services
9625 Cuyamaca Street - Santee, CA 92071
(619) 258-2320 fax (619) 258-2241
- Business Operations
- Chief Negotiator
- Budget and Fiscal Oversight
- Asset Management / Karl Christensen
Assistant Superintendent,
Business Services
(619) 258-2320
- Board Items - Travel Requests Submitted for Approval, Donations Received, Consultant Agreements
- Cash Handling, Claims Processing (District Claims, General Liability Claims)
- Student Accident Forms / Evonn Avila
Administrative Assistant
Notary Public (by appt.)
(619) 258.2320
Fiscal Services / Contact Information
- Budget and Financial Services
- Fiscal Management and Oversight of all site and department Budgets (except- Categorical and CIP)
- Budget Reporting (Budget, 1st and 2nd Interim)
- Class Size Reduction Reporting
- ADA / Powerschool Attendance Reconciliation (P1, P2 and Annual)
- Year End Financial Closing
-P-Card Authorizations / Supply Order (online ordering) / Faith Mitchell
Business Services Coordinator
(619) 258-2324
- Financial Accounting Reconciliation
- Categorical / CIP Budget
- NSF Checks / Tory Long
Accountant: Finance
(619) 258.-318
- Salary and Benefits Budget Reconciliation / Debbie Sullivan
Accountant: Finance
(619) 258-2312
- Accounts Payable (commercial warrants, annual services agreements)
- Travel Processing / Employee, Mileage, & Travel Reimbursements
- Student Body Accounting
-Collection Advices and Bank Deposits
- Purchasing Support (commercial warrants, annual services agreements) / Joy Burchard
Accounting Asst. III
(619) 258-2315
- Purchasing (Requisitions, purchase orders, W9 vendor set up)
-Facilities Modernization Clerical Support / Nancy Stasch
Sr. Buyer/Logistics Specialist
(619) 258-2329
Payroll / Contact Information
- Payroll Processing (Time sheets, Withholding tax forms, ACH automatic deposit setup, tax sheltered salary reduction agreements, PERS/STRS reporting) / Karen Lippert
Payroll Specialist
(619) 258-2314
- Payroll Support
- Attendance – Aesop Monthly Reports
- P-Card Reconciliations & Monthly Reports (include receipts & codes)
- Accounts Receivables / Lorie Schmitz
Accounting Asst. III
(619) 258-2322
Section: Directory District / Educational Offices
Human Resources & Pupil Services
9625 Cuyamaca Street - Santee, CA 92071
(619) 258-2308 ۰ fax (619) 258-2305
Human Resources / Contact Information- Personnel Operations- Pupil Services Operations
- Out of School Time Programs Oversight
- Workers’ Compensation / Benefits Oversight
- Employee Association Relations / Minnie Malin
Assistant Superintendent
Human Resources & Pupil Services
(619) 258-2308
- Human Resources Support
- Compliance Oversight
- Negotiations Support
- Personnel / Pupil Services / Out-of-School Time Program Board Items- Employee Identification / Recognitions / Karen Ortega
Administrative Assistant
Notary Public (by appt.)
(619) 258-2308
- Benefits Administration- Workers’ Compensation
- Interactive Accommodations / Return to Work Program
- FMLA/COBRA Administration / Kathleen Grenfell
Benefits & Risk Mgmt Specialist
(619) 258-2313
- Personnel Staffing / Reports- Credentialing
- Certification Compliance
- Evaluations / Personnel Files / Vicki Reynolds
Personnel Technician
(619) 258-2311
- Absence / Substitute Calling System- Substitute Personnel Staffing
- TB Compliance / Carla Buckel
Personnel Asst/Substitutes
(619) 258-2242
- Out of School Time Programs Support- Personnel Support- Translation Services / Anabel MirelesBilingual Clerical Asst.
(619) 258-2387
Pupil Services / Contact Information
- Pupil Services- Student Behavior / Discipline
- Student Attendance / Truancy
- Administrative Reviews / Expulsion Hearings / Bob Kull
Coordinator of Pupil Services
(619) 258-2364
- Community Relations and Family Support- Outreach Programs / Activities / Grants
- Santee Collaborative
- Santee Cares
- Homeless Liaison / Meredith Riffel
Community Collaborative Coordinator
(619) 258-2345
- Pupil Services / Collaborative Support- Administrative Reviews / Expulsion Hearings Support
- Student Discipline Support
- Santee Cares Support
- MediCal / LEA / MAA
- Home Tutors / Sue Sarmiento
Secretary II (Department)
(619) 258-2364
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Section: Directory District / Educational Offices
Educational Services
9619 Cuyamaca Street - Santee, CA 92071
(619) 258-2350 fax (619) 258-2230
- Principal Support/Data Coaching
- Professional Development
- Student Enrollment/Placement
-Enrichment Programs
-Alternative School Principal
-State Preschool
-Early Admission to Kindergarten
-Site Interventions/RtI/LAS
-Advisory Council for Instruction
-LEA Plan/Single Plans for Student Achievement/Safety Plans
-Instructional Technology District Team
-Student Teacher Placement
ERC Budget & Site Budget allocations for GATE, EIA, Title I, SLIB / Dr. Stephanie Pierce
Director II,
Educational Services
(619) 258-2352
- Student Placement Decisions/District Student Enrollment
- Intra-district and Inter-district Transfers Acceptance and Denials
- ERC Staff Support
- District Meeting/Professional Development Calendar
- ERC Website
-Advisory Council for Instruction / Kathy McKinnon
Administrative Assistant
(619) 258-2352
- District Student Enrollment
- State Preschool enrollment/clerical support
- ERC Receptionist/Phones / Kathleen Emery
Program Secretary/
Student Enrollment
(619) 258-2360
- GATE Support (Student Participation and Placement)
- Transitional Kindergarten & EAK Support (Student Enrollment, Class Lists and Supplies)
- District Student Enrollment
- Spanish Translations (oral/written)
- Professional Development Substitutes / Patty Ortiz
Department Secretary
(619) 258-2358
Instructional Technology
9619 Cuyamaca Street - Santee, CA 92071
(619) 258-2384 fax (619) 258-2230
- Classroom Technology Integration Support
- Teacher Instructional Technology Support and Professional Development
- Oversee District and site library functions
- Manage all District, site, and classroom websites
- Manage Renaissance Place implementation
- PowerSchool Teacher Support
- Online Curriculum Resources
- Wellness Committee
- Curriculum Adoptions / Dr. Laura Spencer
Coordinator, Instructional Technology
(619) 258-2223
District Library / Contact Information
- Coordinate textbook and teacher edition orders with site coordinators
-Manage District library collection, to include class novel sets, videos, big books, and supplemental curriculum
-Support site Instructional Media Technicians, as needed / Andrea Leggate
District Instructional
Media Technician
(619) 258-2384
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Section: Directory District / Educational Offices
Assessment and English Learner Departments
9619 Cuyamaca Street - Santee, CA 92071
(619) 258-2343 fax (619) 258-2230
- Trimester Benchmark Assessment Distribution
- Scanning Trimester Assessments, Grades 3-8 ELA and Math
- Data representation for Administration and teachers
- PowerSchool Teacher Support PowerSchool Teacher Support
- Teacher and Admin. Assessment support
- Report Card support
- Physical Fitness Testing (PFT) Coordinator
- Instructional support to teachers and site administration
- Catch-up plan creation and dissemination
- PowerSchool Web GradeBook Support
- STAR District Coordinator
- CELDT assessment implementation and scoring
- District Assessment Benchmark Assessments
- Distribution
- Scoring & Reporting
- EL Federal Program Compliance Monitoring
- English Learner Achievement Monitoring, Catch-Up Plan & 2 Year RFEP
- English in a Flash Training
- Attends SST & IEP Meetings (involving EL students)
- Coordinates IA-LEP support & on-gong professional development
- Compliance reporting (ELAP, Title III)
- DELAC / Bonner Montler
Coordinator,
Assessment & English Learner
(619) 258-2356
- CELDT test administration and data reports
- Spanish Translation (oral/written)-(IEP, SST, Parent/Teacher Conferences)
- EL Data Manager, Catch-up Plan & 2 Year RFEP
- DELAC & ELAC
- English in a Flash Training & Support, Student Enrollment
- District Benchmark Assessment, Distribution, Scoring & Reporting
- EL Parent liaison (A.M.)
- PowerSchool EL data updates
- R-30 Report / Elvia Mariscal
Bilingual Project Assistant
(619) 258-2343
- Spanish Verbal & Written Translation Services (Newsletters, classroom correspondence, etc.)
- EL Parent liaison (P.M.) / Elsie Figueroa
Bilingual Clerical Assistant
(619) 258-2385
School Site Bilingual Assistants
School / Employee / Phone
Cajon Park / Elizabeth Perez / (619) 956-2416
Carlton Hills / Excelsis Matias / (619) 258-3451
Carlton Oaks / Excelsis Matias / (619) 956-4549
Chet F. Harritt / Mariscela Villalva / (619) 258-4843
Hill Creek / Eva Gonzalez / (619) 956-5061
Pepper Drive / Melinda Preal
Laura Stablein
Nada Sawaya / (619) 956-5160
(619) 956-5106
(619) 956-5107
PRIDE Academy / Lupe Brambila
Nada Sawaya / (619) 956-5234
Rio Seco / Lily Kumke / (619) 956-5568
Sycamore Canyon / Karla Ortiz - Language Arts Specialist / (619) 956-5428
Section: Directory District / Educational Offices
Special Education
9619 Cuyamaca Street - Santee, CA 92071
(619) 258-2234 fax (619) 258-2367
- Federal and State Compliance Monitoring
- Educationally Related Mental Health Services (ERMHS) - Outpatient, Day Treatment, Residential Treatment Center (RTC)
- Special Education District Trimester Assessments / - i-Ready Support and Training
- Special Education Advisory Council
- Special Education student placement
- ESY Summer School
- Oversees School Psychologists, VI Program personnel
/ Hope Michel
Director, Special Education
(619) 258-2234
- Student enrollment and clerical support
- SpEd Forms Technical Support
- CASEMIS Monitoring and Submission
- Monitoring special education student placement
- NPS Clerical support / Judy Fox
Secretary II, Department
(619) 258-2234
- Student Health Plans
- Provides information on communicable diseases
- Oversees Health Clerks and LVNs / District Nurse
(619) 258-2231
Technology Services
9619 Cuyamaca Street - Santee, CA 92071
(619) 258-2240 fax (619) 258-2249
The Technology Department is responsible for the management and support of the technology architecture, hardware, software and respective resources throughout the District. We also provide expertise and leadership in the development, implementation, and support of technological solutions for the District.
If you have technical concerns, please feel free to contact us using the “Technology” button on your phone, or by calling (619) 258-2240.
Work order submissions can be completed through the district website (via Staff Resources Work Order Requests). Submittal password is Santee.
Services Include:
- Student Information
- Desktop/Laptop Service & Repair
- Software Support
- Server and Application Support
- Network Support
- Telephone and Fax Support
- Voicemail Services
- Website Development / - Network Accounts
- Email Support
- Audio Visual Equipment
- Cell Phones
- Projectors
- Interactive White Boards
- Printers
- Training
/ Bernard Yeo
Director, Technology Services
(619) 258-2240
Matt Marsman
Systems Administrator
(619) 258-2253
Andre Mack
Electronics Technician III
(619) 258-2247
Dan Bubke
Computer Support Technician I
(619) 258-2248
Reuben Danley
Computer Support Technician I
(619) 258-2256
Robyn Wright
Data Specialist
(619) 258-2282
Stephanie Borden
Data Specialist
(619) 258-2286
Publications / Contact Information
District, personal, and outside print jobs are services provided by publication services. Orders are submitted through the district website (via Staff Resources Pubs Online System).
Services Include:
- High speed copying
- Binding / Cutting / Folding
- NCR / Forms
- CD / DVD Duplication / - Brochures / Business Cards
- Instructional Curriculum
- Note Pads
- Envelopes, Letterhead
/ Mike Krysinski
Publications Tech II
(619) 258-2254
Jennifer Hanson
Publications Tech I
(619) 258-2239
Out-of-School Time Programs
9619 Cuyamaca Street - Santee, CA 92071
(619) 258-2369 fax (619) 258-2326
Overall Program Operations including:
- Project SAFE
- YALE Preschool
- After School Education and Safety (ASES) Program / Pam Brasher
Director
(619) 258-2369
-Department Support
-Maintains fiscal records (deposits, P-card tracking, etc.) for all programs
-Completes requisitions for purchasing and busing
-Produces flyers for programs / Kathy Jones
Department Secretary
(619) 258-2369
- Billing and collecting of fees for all OST programs / Bridget Claiborne
Accounting Assistant III
(619) 258-2319
- Data entry
- Translation of program documents
- Clerical duties for new OST employees / Anabel Mireles
Bilingual Clerk Typist
(619) 258-2386
- Securing substitutes for all OST programs
- Tracking schedules for all OST programs / Carla Buckel
Personnel Asst/Substitutes
(619) 258-2325 (Sub line)
(619) 258-2242 (Office line)
Program – Project SAFE and ASES / Contact Information
General oversight of Hill Creek YALE Preschool & Project SAFE Sites at:
-Cajon Park -Pepper Drive
-Hill Creek -Rio Seco
- Orientation of new employees and substitutes / Laura Nunnelley
Regional Coordinator
(619) 956-5057
General oversight of Carlton Hills YALE Preschool & Project SAFE Sites at:
-Carlton Hills-Chet F. Harritt-Sycamore Canyon
-Carlton Oaks-PRIDE Academy ASES
- Orientation of new employees and substitutes / Kristi Sheen
Regional Coordinator
(619) 258-3474
-Monitoring and tracking of enrichment classes and collaborations
-Record keeping for families enrolled in alternative payment programs
-Summer Middle School Program / Cindy Gerrard
Regional Leader
(619) 258-2235
School Site Information / Employee / Title / Phone
Day-to-day operations of Cajon Park Project SAFE / Jennifer Tarantino / Site Lead / (619) 956-2410
Day-to-day operations of Carlton Hills Project SAFE in coordination with Regional Leader / Bethany Sumner / Assistant Site Lead / (619) 258-3410
Day-to-day operations of Carlton Oaks Project SAFE / Cheri Siebler / Site Lead / (619) 956-4510
Day-to-day operations of Chet F. Harritt Project SAFE / Daisy Delacruz / Site Lead / (619) 258-4810
Day-to-day operations of Hill Creek Project SAFE / Valerie Roche / Site Lead / (619) 956-5010
Day-to-day operations of Pepper Drive Project SAFE in coordination with Regional Leader / Kimberly Martinez / Assistant Site Lead / (619) 956-5110
Day-to-day operations of PRIDE Academy After School Education and Safety (ASES) Program / Sherry Martin / Site Lead / (619) 956-5210
Day-to-day operations of Rio Seco Project SAFE / Paulina Van Scoy / Site Lead / (619) 956-5510
Day-to-day operations of Sycamore Canyon Project SAFE / Regina Nuño / Site Lead / (619) 956-5410
Program – YALE Preschool / Contact Information
- General oversight of YALE Preschool (ages 2.9 – pre Kindergarten) at:
-Carlton Hills-Hill Creek-Sycamore Canyon
-Full Time preschool program (school year and school breaks)
-Preschool Enrichment Classes (school year and summer)
-Transitional Kindergarten (TK) wrap-around care
-Early Admission to Kindergarten (EAK) wrap-around care / Hope Baker - Coordinator
(619) 258-2363
Carlton Hills YALE Preschool
(619) 258-3440
Hill Creek YALE Preschool
(619) 956-5050
Sycamore Canyon YALE Preschool
(619) 956-5414
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