Emerging Technologies

Emerging Technologies’

Healthcare Information System

(HCIS)

Functional Specification

Version 1.0

Healthcare Information System (HCIS) is a web-based Engine, utilized to create Information Management Systems for the Doctor’s community. It provides full control to the Doctor as well as Patient as its customizable for every Patient.

Admin Login Page:

EmergeT

On clicking Forgot your password?, a window will open up asking your username and email address. On Ok, the password will be emailed to you.

Forgot Your Password?

Please enter your Username or Email Address,
Your password will be Emailed to you

Username:
Email Address:

On Correct Login, the Superadmin will be taken to the Admin page, which consists of a top menu bar and a side menu bar. It addition, it also contains a status bar just below the top menu bar indicating the selected items so at any time we know the status of the superadmin. The various side bar links open up in the main window/frame. The Top menu bar includes the Home, Admin, Sites, Reports and Login menu items. The Side bar includes Appointments, Referral Doctors, Consultants, Patient Registration and Payer Information, Medical History, Referrals and Follow-up Care, Reminders, Prescription, Receiving Lab Results and Communication with Patients, Clinical Documentation and Submission, Bill Generation for Patients and/or Payer, Mediclaims Submission, Immunization Record, Percentile Graphs and Percentile Calculator links. As soon as we click on a link, it changes to red color to indicate the current active link.

User Registration:

The User Registration page lists the existing users of a particular doctor. The Add button can be used to add a new user. In order to Edit/Delete a user, check the radio button next to that user in the list and Click on Edit/Delete. The page lists the user’s name, sex, date of registration, address and the status of the user. To view more information or details about a user, the doctor can either click on a user’s name or check the radio button pertaining to that user and press the Edit Button.

The lists of users can also be viewed alphabetically. For e.g. if one wishes to view all the users whose surname starts with M, then he/she can click on the M link just above the users list. Now he/she will only see the users whose surname starts with M. To view the entire list of users, one can click on the @ link.

Add: Pops up a window in order to add a new user. Ok clicking the Ok button, the new user is added to the list of already registered users of the doctor.

Delete: Pops up a window in order to remove the checked user. On clicking Ok, the user is removed from the list of registered users.

Edit: Pops up a window in order to modify the properties or details of the checked user. On clicking the Ok button, the changes made are saved.

EmergeT / Home / Admin / Sites / Reports / Login
Manage
· User Registration and Payer Information
· Referral Doctors
· Consultants
· Avail of Rooms and Beds
Patients
· Appointments
· Online Consultations
· Patients Medical History
· Referrals and Follow-up Care
· Automatic Reminders and Health Updates
· Prescription
· Receiving Lab Results
· Clinical Documentation and Submission
· Bill Generation
Child
· Immunization Records
· Percentile Graphs and Percentile Calculators / Add / Delete / Edit
@ / A / B / C / D / E / F / G / H / I / J / K / L / M / N / O / P / Q / R / S / T / U / V / W / X / Y / Z
Patient Name / Sex / Date of Reg. / Address / Status
¤ / Mr. Geoffrey Pires / M / 04/05/2004 / 189, LA / Active
¡ / Ms. Denise Patricia / F / 02/24/2004 / 145 NY / Active
¡ / Mrs. Patsy M. / F / 11/18/2003 / California / Active

Add User Registration:

Add User Registration
Login:
Password:
First Name:
Last Name:
Gender: Male
Date of Birth:
Address:
Emer. Phone:
Medical Rec. No.:
Doctor: Liz colon
Blood Group: AB positive
Other Details:

Details such as Login, Password, First name, Last name, Gender, Birth date, Address, Emergency Phone no., Medical Record no., Doctor, Blood Group and other details have to be supplied during the user’s registration.

One can either directly enters the user’s birth date in the ‘mm/dd/yyyy’ format or he/she can click on the calendar link at the right of the birth date textbox. This will open a window displaying the month dropdown list, the year dropdown list and the calendar showing the currently selected month of the currently selected year. One can then select a different month and year by selecting different months and years from the dropdown lists. The calendar automatically changes to the currently selected month of the currently selected year. Finally to enter the date, one clicks on the particular date of the selected month and year. The selected date is put in the Birth Date textbox.

On supplying the information and clicking Ok, the user is added to the list of already existing users for that particular doctor.

To edit a user’s information, the doctor can either select the radio button of the user or click on the user’s name. This opens up the edit user window where the information supplied during the registration of the user can be edited. On clicking Ok the changes made to a user’s information are saved.

To delete a user, the doctor can check the radio button pertaining to that user and press the Delete button.

Referral Doctors:

This page lists the doctors on the referrals list. It lists the Doctor’s name, address, phone no. and his/her specialization. To view more information or details about a particular doctor, one can either click on the doctor’s name or check the radio button pertaining to the doctor and press the edit button.

The lists of referral doctors can also be viewed alphabetically. For e.g. if one wishes to view all the doctors whose surname starts with M, then he/she can click on the M link just above the doctors list. Now he/she will only see the doctors whose surname starts with M. To view the entire list of doctors, one can click on the @ link.

Add: Opens a popup window where the details of the referral doctor are to be supplied. On clicking the Ok button, the new referral doctor is added to the list of the existing doctors.

Delete: Opens a popup window in order to remove the checked doctor. On clicking Ok, the doctor is removed from the list.

Edit: opens a popup window in order to edit the details of the checked doctor supplied during the addition of the referral doctor. On clicking the Ok button, the changes made are saved.

EmergeT / Home / Admin / Sites / Reports / Login / Web sites
Manage
· User Registration and Payer Info
· Referral Doctors
· Consultants
· Avail of Rooms and Beds
Patient
· Appointments
· Online Consultations
· Patients Medical History
· Referrals and Follow-up Care
· Automatic Reminders and Health Updates
· Prescription
· Receiving Lab Results
· Clinical Documentation and Submission
· Bill Generation
Child
· Immunization Records
· Percentile Graphs and Percentile Calculator / Add / Delete / Edit
List of Referral Doctors
@ / A / B / C / D / E / F / G / H / I / J / K / L / M / N / O / P / Q / R / S / T / U / V / W / X / Y / Z
Name / Address / Phone / Specialization
¤ / Dr. Jack Smith / West Street, NY / 457890 / Pediatrician
¡ / Dr. J. Noronha / 3 B, North SF / 235681 / Dentist

Add Referral Doctor:

Clicking on the Add button opens the Add Referral Doctor page. Here the details such as the Name of the doctor, Gender, Specialization, address, phone, and other details have to be supplied.

Add Referral Doctor
First Name:
Last Name:
Gender: Male
Specialization:
Address:
Phone:
Other Details:

Consultants:

This page lists the consultants. It lists the Doctor’s name, address, phone no. and his/her specialization. To view more information or details about a particular doctor, one can either click on the doctor’s name or check the radio button pertaining to the doctor and press the edit button.

The lists of consultant doctors can also be viewed alphabetically. For e.g. if one wishes to view all the doctors whose surname starts with M, then he/she can click on the M link just above the doctors list. Now he/she will only see the doctors whose surname starts with M. To view the entire list of doctors, one can click on the @ link.

Add: Opens a popup window where the details of the consultant doctor are to be supplied. On clicking the Ok button, the new consultant doctor is added to the list of the existing consultants.

Delete: Opens a popup window in order to remove the checked doctor. On clicking Ok, the doctor is removed from the consultant list.

Edit: opens a popup window in order to edit the details of the checked consultant supplied during the addition of the consultant. On clicking the Ok button, the changes made are saved.

EmergeT / Home / Admin / Sites / Reports / Login / Web sites
Manage
· User Registration and Payer Info
· Referral Doctors
· Consultants
· Avail of Rooms and Beds
Patient
· Appointments
· Online Consultations
· Patients Medical History
· Referrals and Follow-up Care
· Automatic Reminders and Health Updates
· Prescription
· Receiving Lab Results
· Clinical Documentation and Submission
· Bill Generation
Child
· Immunization Records
· Percentile Graphs and Percentile Calculator / Add / Delete / Edit
List of Consultants
@ / A / B / C / D / E / F / G / H / I / J / K / L / M / N / O / P / Q / R / S / T / U / V / W / X / Y / Z
Name / Visiting hours / Phone / Specialization
¤ / Dr. Pramod M. / 9:00 – 12:30 / 455940 / Dentist
¡ / Dr. K. Gomes / 10:30 – 12:30 / 289647 / General

Add Consultant:

Clicking on the Add button opens the Add Consultant page. Here the details such as the Name of the doctor, Gender, Specialization, address, phone, days on which available, visiting hours and other details have to be supplied.

Add Consultant
First Name:
Last Name:
Gender: Male
Specialization:
Address:
Phone:
Days:
Visiting Hours:
Other Details:

Avail of Rooms and Beds:

EmergeT / Home / Admin / Sites / Reports / Login / Web sites
Manage
· User Registration and Payer Info
· Referral Doctors
· Consultants
· Avail of Rooms and Beds
Patient
· Appointments
· Online Consultations
· Patients Medical History
· Referrals and Follow-up Care
· Automatic Reminders and Health Updates
· Prescription
· Receiving Lab Results
· Clinical Documentation and Submission
· Bill Generation
Child
· Immunization Records
· Percentile Graphs and Percentile Calculator / Add / Delete / Edit
Rooms Available
Room No / Date of Availability / Cost
1 / 05/17/2004 / 100/-
2 / 05/20/2004 / 100/-
3 / 05/18/2004 / 100/-
A/C Rooms Available
Room No / Date of Availability / Cost
1 / 05/19/2004 / 200/-
2 / 05/25/2004 / 200/-
Beds Available
Bed No / Date of Availability / Cost
1 / 05/19/2004 / 50/-
2 / 05/25/2004 / 50/-
3 / 05/16/2004 / 50/-
4 / 05/23/2004 / 50/-

Patient:

EmergeT / Home / Admin / Sites / Reports / Login / Web sites
· Consultants
· Avail of Rooms and Beds
Patient
· Appointments
· Online Consultations
· Patients Medical History
· Referrals and Follow-up Care
· Automatic Reminders and Health Updates
· Prescription
· Receiving Lab Results
· Clinical Documentation and Submission
· Bill Generation
Child
· Immunization Records
· Percentile Graphs and Percentile Calculator / Add / Delete / Edit
Patient Name: Surname:
Med. Rec. No.:
Family Name: D.O.B.:
Occupation:
Date:
Prescription:
Next Appt.: / Medical History
Tests
Family History
Last visit’s Prescription
Drug Description / Dosage / Associated Problem
Mersyndol 50 mg tbt / 3 tbt a day / Broken ankle
Losec 20 mg tbt / 2 tbt a day / Respiratory Infection

Appointments:

The appointments page lets a user to Add/Delete/Edit an appointment. The appointments of the current date to a particular doctor are displayed. You can view appointments of any date you wish, just enter the date in the ‘mm/dd/yyyy’ format in the textbox or click on the calendar icon to open up a calendar and select a particular date. When finish press enter. The list of appointments on the date chosen will be listed below. Similarly one can view the appointment list of a different doctor by just selecting another doctor from the doctor’s list.

The page lists the timing, name of the patient and comments. The time slots that are full are displayed in a color different to that from the time slots that are empty. If one wishes to view more details about a particular patient, he/she can click on the patient’s name.

Add: Opens a popup window where the details of the appointment are to be supplied. Clicking the Ok button, adds the new entry to a list of already existing appointment entries.