Embassy of the United States of America
General Services Office
Tel. 82-2-397-4700
Fax: 82-2-796-0516
Date: July 13, 2011
Dear Prospective Quoter:
SUBJECT: Solicitation Number S-KS700-11-Q-0021
Enclosed is a Request for Quotations (RFQ) for renovation of Agricultural Affair’s Office (AGAFF) on the 6th floor of the Chancery building, U.S. Embassy Seoul, Korea. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1442 that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by July 25, 2011, 10:00.
The Embassy intends to conduct a pre-quotation conference/site visit on July 19, 2011, 10:00 at the GSO conference room, U.S. Embassy Seoul, Korea. If you intend to participate in the conference, please contact Mr. Cho, Yeong Yeon (Tel. 02-397-4679, Fax: 02-796-0516) to make necessary arrangements for access to the GSO compound no later than 10:00, July 18, 2011. Offerors are requested to limit the number of participants to two persons per company.
Direct any questions regarding this solicitation to the Contracting Officer by letter or by telephone 02-397-4700 during regular business hours.
Sincerely,
Judith H. Semilota
Contracting Officer
SOLICITATION, OFFER, AND AWARD(Construction, Alteration, or Repair) / 1. SOLICITATION NO.
S-KS700-11-Q-0021 / 2. TYPE OF SOLICITATION
SEALED BID (IFB)
NEGOTIATED (RFQ/RFP) / 3. DATE ISSUED
7/13/2011 / PAGE OF PAGES
1 of 40
IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.
4. CONTRACT NO.
/ 5. REQUISITION/PURCHASE REQUEST NO.
/ 6. PROJECT NO.
7. ISSUED BY CODE / 8. ADDRESS OFFER TO
GSO-PUR
American Embassy, Seoul
10, Namyong-dong, Yongsan-gu, Seoul, Korea / GSO-PUR
American Embassy, Seoul
10, Namyong-dong, Yongsan-gu, Seoul, Korea
9. FOR INFORMATION
CALL: / A. NAME
Chung, Eun Sook, Contracting Officer / B. TELEPHONE NO. (Include area code)
(NO COLLECT CALLS) 02-397-4663
SOLICITATION
NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”
THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS:
PROJECT NAME: Renovation of Agricultural Affair’s Office (AGAFF) on the 6th floor of the Chancery building, U.S. Embassy Seoul, Korea
SF-1442, Solicitation, Offer and Award
A. Price
B. Scope of Work
C. Packaging and Marking
D. Inspection and Acceptance
E. Deliveries/Performance
F. Administrative Data
G. Special Requirements
H. Clauses
I. List of Attachments
- Attachment #1 Breakdown of Price by Divisions of Specifications
- Attachment #2 List of Material Only With Quantity To Be Used
- Attachment #3 Drawings (will be provided at pre-quotation conference)
J. Quotation Information
K. Evaluation Criteria
L. Representations, Certifications, and other Statements of Offerors or Quoters
11. The Contractor shall begin performance within 5 calendar days and complete it within 21 calendar days after receiving
contract award, from the start date specified in the notice to proceed. This performance period is mandatory, negotiable. (See Section E.)
12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE BONDS? (If “YES,” indicate within how many calendar days after award in Item 12B.)
YES NO / 12B. CALENDAR DAYS
5 days
13. ADDITIONAL SOLICITATION REQUIREMENTS:
A. Sealed offers in original and one copy to perform the work required are due at the place specified in Item 8 by 10:00 , local time July 25, 2011. If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due
B. An offer guarantee is, is not required.
C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.
Offers providing less than 60 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.
NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)
OFFER (Must be fully completed by offeror)14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)
/ 15. TELEPHONE NO. (Include area code)
16. REMITTANCE ADDRESS (Include only if different than Item 14)
CODE FACILITY CODE
17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within 60 calendar days after the date offers are due.
AMOUNTS
18. The offeror agrees to furnish any required performance and payment bonds.
19. ACKNOWLEDGMENT OF AMENDMENTS
The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each
A. AMENDMENT NO.
DATE
20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) / 20B. SIGNATURE / 20C. OFFER DATE
AWARD (To be completed by Government)
21. ITEMS ACCEPTED:
22. AMOUNT / 23. ACCOUNTING AND APPROPRIATION DATA
24. SUBMIT INVOICES TO ADDRESS SHOWN IN
/ ITEM / 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO
10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )
26. ADMINISTERED BY CODE / 27. PAYMENT WILL BE MADE BY
CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE
28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract. / 29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.
30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)
/ 31A. NAME OF CONTRACTING OFFICER (Type or print)
30B. SIGNATURE / 30C. DATE
/ 31B. UNITED STATES OF AMERICA BY: / 31C. AWARD DATE
Computer Generated STANDARD FORM 1442 BACK (REV. 4-85)
REQUEST FOR QUOTATIONS - CONSTRUCTION
A. PRICE
The contractor shall complete all work, including furnishing all labor, material, equipment and services required under this contract for the following firm fixed price and within the time specified. This price shall include all labor, materials, overhead and profit.
______Total Price
B. SCOPE OF WORK
B.1 INTRODUCTION
US Embassy Seoul needs to renovate office space to accommodate one (1) additional room at the Agricultural Affair’s Office (AGAFF) on the 6th floor of the Chancery of the U.S. Embassy, Seoul, South Korea.
The contractor shall demolish the existing gypsum dry wall, and remove wood doors. Then the contractor shall install new gypsum dry wall, new wood doors, ceiling molding, and wall baseboard. The window blinds are to be replaced at the new office spaces. The floor carpet will be repaired over the areas where the drywall sections have been removed. Refer to the drawing A-1, and A-2.
New and existing gypsum dry wall shall be painted. The contractor shall install air conditioner, electrical outlets, LAN lines and telephone outlets to the new office in accordance with the drawing. The existing ceiling tile, split unit packaged air conditioners, lighting fixtures including conduit and wires, ceiling diffusers, smoke detectors, and speakers shall be reinstalled as per drawing A-2, M-2, E-2, E-3,E-5, E-6 and E-8.
The contractor’s employees will be under Embassy escort throughout the time they are at the work site. The contracting officer’s representative (COR) will oversee the performance of the work in progress.
B.2 DESCRIPTION OF WORK
B.2.1 Temporary Work and Demolition Work
B.2.1.1 Prior to any demolition work, the contractor shall protect all furniture and computer/electric items in the renovated room from the construction dust by covering them with clear plastic sheet.
B.2.1.2 The contractor shall provide six (6) sets of fan ventilators and flexible vinyl hoses to exhaust construction smell and dust from working area.
B.2.1.3 The contractor shall demolish the gypsum dry wall, ceiling molding, wall baseboard and doors as per demolition plan.
B.2.1.4 After completion of work, the contactor shall re-install all furniture, computer, electrical and mechanical devices, electrical and communication outlets.
B.2.1.5 The contractor shall repair damages at their own expense in the event that the contractor causes any damages.
B.2.1.6 The contractor shall keep the site clean during the working period.
B.2.1.7 The contractor shall dispose of all the construction debris upon approval by the COR and submit a certificate of legal disposal of construction debris.
B.2.2 Gypsum Drywall Work
B.2.2.1 The contractor shall install new gypsum drywall as per the drawing A-2 and A-3. The gypsum drywall shall be 12.5 mm gypsum board and 75mm metal stud.
B.2.2.2 The contractor shall install drywall board flush with the adjoining boards and apply approved joint tape and putty to the seams in preparation for painting. No surface deflections or set-backs shall be accepted. New drywall shall be floor to ceiling height.
B.2.2.3 The contractor shall install new baseboard which is 12 mm thickness and 100 mm height of solid wood and new molding which is 12 mm thickness and 50 mm height of solid wood to match the existing at each renovated room.
B.2.2.4 The contractor shall apply caulking along the top of the baseboard.
B.2.2.5 The contractor shall ensure that the gap between the existing flooring and new gypsum drywall is completely hidden by the baseboard
B.2.3 Door Installation
B.2.3.1 The contractor shall furnish wood doors, frame and hardware to the offices as per the door schedule at the drawing A-3.
B.2.4 Painting Work
B.2.4.1 The contractor shall fill cracks, joints, holes and gaps with putty. Fiber mesh tape shall be used for the gap and crack to protect against future cracks. Apply sand paper for smoothing the putty surface after the putty dries completely.
B.2.4.2 The contractor shall remove door hardware and hardware accessories, electrical outlet plates, light fixtures, and other items that are not to be painted, or provide them with taping protection prior to surface preparation and painting.
B.2.4.3 The below specified types of paint shall be used for the locations as depicted below:
Location / Paint Product / Gloss Level / Color #Wall / SAMHWA / Acro-latex, Flat / TBD
Molding / SAMHWA / Semi-Gloss / TBD
Baseboard / SAMHWA / Semi-Gloss / TBD
B.2.4.4 The contractor shall apply primer coat. As a minimum, two painting coats are required after primer coat and the contractor shall apply finish coat of paint.
B.2.4.5 Wherever spray application is used, the contractor shall apply each coat to provide the equivalent hiding of brush-applied coats.
B.2.5 Electrical, Communication and Other Work
B.2.5.1 The contractor shall ensure that the electrical system is solidly grounded. All the wire and cable shall run through the metal conduit and concealed in walls or ceiling. The Contractor shall not run any exposed or surface-mounted circuits. Do not use metal flexible conduit pipe more than 1.8m long.
B.2.5.2 The contractor shall re-route new conduit and new wiring/cable from the electrical panel.
B.2.5.3 The contractor shall provide LAN line, telephone outlet, and 208 voltage of electrical duplex outlets as per electrical drawings. The U.S. Embassy will provide 2 sets of 110 voltage of electrical duplex outlet.
B.2.5.4 The contractor shall verify the existing power circuit numbers, circuit breakers in the existing panel board.
B.2.5.5 The Contractor shall install CAT6, UTP 4 pairs cable for the LAN and telephone line, and wall outlet face plate shall be type with RJ-45 modular equivalent to Avaya, Lucent, Systemax brand.
B.2.5.6 The contractor shall install additional lighting fixture, smoke detector, and speaker in accordance with electrical drawing. The existing lighting fixture including conduit and wire, smoke detector, speaker shall be removed temporarily and reinstalled as per the drawing E-2.
B.2.6 Split Package Unit of Air Conditioner Installation Work
B.2.6.1 The contractor shall provide new 2.3kw single phase 220V split air conditioner from Samsung AR-CP62BS or equivalent at the new office. The other split packaged air conditioners taken from the existing office shall be reinstalled at the individual office.
B.2.6.2 The contactor shall use a core drill on the concrete exterior wall, and provide a minimum size of the hole for penetrating 6.4mm supply and 9.5mm return condenser pipes with insulation. Plastic hard cover is required to lag the condenser pipes.
B.2.6.3 Thecontractor shall set the split air conditioner unit for operating temperature approx 20 Degree Celsius and Relative humidity approx 50%.
B.2.7 Carpet Repair and Window Blind Installation Work
B.2.7.1 The contractor shall repair the floor carpet over the areas where the drywall sections have been removed.
B.2.7.2 The contractor shall provide new window blinds at the offices to match the existing blind.
B.3 EXAMINATION OF THE SITE
The Contractor acknowledges that he has satisfied himself as to the nature of materials and methods of the existing construction noted for repair or replacement, and to the obstacles likely to be encountered, insofar as this information is reasonably ascertainable from an inspection of the specified structures and or premises. The Contractor shall carefully study and compare the Contract Documents with each other and with information furnished by the USG. Before commencing activities, the Contractor shall: (1) take field measurements and verify field conditions; (2) carefully compare this and other information known to the Contractor with the Contract Documents; and (3) promptly report errors, inconsistencies or omissions discovered to the USG.
B.4 QUALITY CONTROL