July 11, 2011

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The Board of Trustees of the Village of Winnebago met at 7:07 p.m. with President Frank Eubank, Jr. presiding.

ROLL CALL

ELSEN–MYERS –TARGOSZ: present

GAINES – LEONARD:absent

Guests: Attorney Mary Gaziano,Dick Medearis, Sally Bennett, Todd Stockburger, Todd Weegens, Chad Insko, Lori Schultz, D. Mark Hubbartt, Angie Toot, Dennis Noegel,Mary Gross, Glena Weegens, Stan Maligranda, Debbie Maligranda, Rod Stevens, Russell Kaney, Nancy Kiefer, Norma Kloster

A motion was made by MR. ELSEN, seconded by MRS. TARGOSZto accept the minutes of the June 13,2011,Regular Board Meeting,and two Public Hearings and the June 20, 2011 Public Forum, it was clarified that the President is following up on 314 N. Benton Street. Motion carried on a voice vote.

A motion was made by MR. ELSEN, seconded by MR. MYERS to make

the following line item transfer

Transfer Amount / From Fund / Fund ID / To Fund / Fund ID
$500.00 / 01-41-832 / Contingency / 01-41-453 / IDES/Unemployment Insurance

Motion carried on a unanimous roll call vote of those present.

A motion was made by MR. MYERS, seconded by MR. ELSENto pay the bills $5,000 and over to Gill’s Freeport Disposal and Illinois EPA. Motion carried on a unanimous roll call vote of those present.

A motion was made by MR. ELSEN, seconded by MR. MYERS to pay the bills under $5,000 as presented. Motion carried on a unanimous roll call vote of those present.

The Treasurer’s Report has been placed on file for audit.

PUBLIC COMMENT

  1. Russell Kaney, who is building a single family home at 9797

Cunningham Road with Nancy Kiefer, approached the Board to request

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driveway access for his home on to Meadow Lane. He is also requesting sewer service from the Village with connection by boring to manhole. The matter is referred to the Public Works Committee meeting of August 3, 2011 at 6:30 p.m. The matter may also need to be referred to Zoning.

  1. Norma Kloster explained that the Winnebago Garden Club would like a civic project and would like to start small. It was mentioned that the rose garden in memory of Mr. and Mrs. Cook needs a caretaker. It was also suggested the group could take care of the planter’s downtown. Community Development will look to see if there is money for mulch etc.
  1. Mary Gross is hoping to plan a Memorial for September 11, 2011. It was suggested she contact the Library Board as she hopes to use their lot beside the garden area.

President Eubank recommended appointment of Stan Maligranda to fill the vacant seat of Roger Smith through the end of his term in April 2013. A motion was made by MR. ELSEN, seconded by MRS. TARGOSZ to approve the appointment of Stan Maligranda to fill the vacant seat. Motion carried on a voice vote. Mr. Maligranda was sworn in and took his seat.

COMMITTEE/DEPARTMENT REPORTS/REQUESTS

  1. PUBLIC WORKS
  1. The generator power for the Village Office remains open for the August Meeting.

b. A motion was made by MRS. TARGOSZ, seconded by MR. MYERS to

hire a part-time Public Works employee to work 30-40 hours per

week up to a total cost of $5000 from line 51-44-423. Motion

carried on a unanimous roll call vote of those present.

  1. A motion was made by MRS. TARGOSZ, seconded by MR. MALIGRANDA to pay RRWRD $105,267.98 for the plant upgrade including motor and pump upgrade from line 51-44-542. Motion carried on a unanimous roll call vote of those present.

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Mrs. Targosz noted $7,300 has been received from FEMA for the February 1, 2011 snow storm. It was planned to save this money for equipment.

B. VILLAGE ENGINEER

  1. There is no July Engineers report.
  1. A motion was made by MRS. TARGOSZ, seconded by MR.

ELSEN to accept the SWMP Implementation Proposal provided

Village employees can be hands-on during the process. The cost of

$12,500 will be from line 01-41-832, Contingency. Motion carried

on a unanimous roll call vote of those present.

c. A motion was made by MRS. TARGOSZ, seconded by MR. ELSEN to

accept items 1 and 3 of the bid for the 2011 MFT project of seal coat and fog at a total cost of $196,439.80 after favorable resolution of labor dispute. Motion carried on the followingroll call vote:

MALIGRANDA – TARGOSZ – ELSEN – YES

MYERS - NO

There may be additional stripping work on Elida north of McNair and

Landmark the cost of which will come from general streets and not

MFT.

The Board was reminded there will be a Public Hearing August 8,

2011 at 6:30 p.m. about the closeout of the CDAP Grant.

C. VILLAGE ATTORNEY

The Attorney was asked about the IGA with the Fire Department for

the sale of a generator but she has not heard from the Fire

Department.

D. FINANCE COMMITTEE

a. Budget process for 2012 has been started.

b.FinancialReserves are moving along quite well.

  1. There was information received from RRWRD at today’s meeting on

the infrastructure financing. The final decision on the financing will

be needed by November.

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E. POLICE COMMITTEE

  1. There will be an ad run requesting sealed bids for the 2006

Impala.

  1. The Chief and the Village Attorney are working on the update

of the Parking Ordinance.

Mr. Myers noted that Mr. McGinness officially resigned as there is no

longer a D.A.R.E. program in our schools.

A search will be made to add another part-time officer.

Mr. Myers also called the Board’s attention to the overview of the

month’s activity.

F. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE/4TH OF JULY

TEAM/SENIOR BUS TASK FORCE/WIPC

  1. Pete McCoy, son the of owner of the property at 106 W. Main,

and the husband of a Chicago area real estate agent contacted

President Eubank and said they are trying to sell the property. They

are asking $48 to $56 thousand. President Eubank noted the Village is interested but must use their money wisely.

G. ADMINISTRATION TEAM/CLERK

  1. PRESIDENT
  1. The Village Attorney is drafting a template to be used for pre-

annexation.

  1. The Village Islands will be discussed at a retreat or future meeting.
  1. Those planning to attend the IML conference should contact Mrs.

Schultz.

  1. Possibility of a retreat remains open.
  1. Community involvement is needed for Strategic Planning.
  1. There may be another Public Forum when the IGA with RRWRD is

prepared.

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  1. There was a meeting earlier today with RRWRD on the IGA.
  1. There are contracts with the Village which are pending including

Mediacom.

  1. A motion was made by MR. ELSEN, seconded by MRS. TARGOSZ to

authorize President Eubank to sign the corrected and revised MFT forms after review by and agreement of the Village Treasurer and Village Engineer. Motion carried on a voice vote.

j. Upcoming Meetings:

Public Works Committee - August 3 2011at 6:30 p.m.

Police Committee - July 28, 2011at 6:30 p.m.

Finance Committee - August 1, 2011at 6:30 p.m. 4th of July Committee - July 26, 2011 at 7:00 p.m.

Community Development none scheduled at this time

President Eubank noted that Mr. Maligranda will serve on the Public

Works and Police committees where Mr. Smith had been serving.

  1. The meeting to review the UDO will be set in the future.

President Eubank noted the concern for the impact on the Village should US Highway 20 expand and limit the access to the Village.

President Eubank and wife Shirley are planning a luncheon for full and part time Village employees at their home July 22, 2011.

A motion was made by MR. MYERS, seconded by MR. ELSEN to

adjourn at 8:52 p.m. Motion carried on a voice vote.

______

Sally Jo Huggins, Village Clerk

Minutes Approved August 8, 2011