January 12, 2015
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The Board of Trustees of the Village of Winnebago met at 7:00 p.m. with President Frank Eubank, Jr. presiding.
ROLL CALL
ELSEN – KIEPER – KIMES – MALIGRANDA – MCKINNON – present
GAINES – absent
Guests: Attorney Mary Gaziano, Todd Weegens, Todd Stockburger, Chad Insko, Sally Bennett, Lori Schultz, Mike Nicholas, Jimsi Kuborn, Austynn Eubank, Abby Brown, Abby Levandowski, Don Krizan, and Amanda Damptz (by phone)
There was no disclosure of any conflict of interest.
A motion was made by MR. ELSEN, seconded by MR. KIMES to accept the agenda as presented. Motion carried on a voice vote.
A motion was made MR. MCKINNON, seconded by MRS. KIEPER to accept the consent agenda. Motion carried on a unanimous roll call vote of those present.
PUBLIC COMMENT
No one requested the opportunity to address the Board. There were three planned presentations.
Winnovation represented by Austynn Eubank, Abby Brown, and Abby Levandowski requested the opportunity to “adopt a street”. This year their theme is recycle and diversify. If possible they would like to maintain Pecatonica Street as their “BOT SHOP” is on that street. The matter is referred to the Public Works Committee for their recommendation.
Rockford Area Economic Development Council (RAEDC) represented by Jimsi Kuborn and Mike Nicholas explained all they are doing to improve our area including the attraction of new businesses as well as retention of businesses.
Information on the Winnebago County Multi-Hazard Mitigation Plan was presented by Don Krizan and Amanda Damptz (by phone). It was noted there is no cost to the Village to adopt the plan. If a project were undertaken there would be a cost share with the Federal Government. Mr. Krizan thanked Chief Stockburger, Mr. Insko, and President Eubank for assisting with the plan.
COMMITTEE/DEPARTMENT REPORTS/REQUESTS
January 12, 2015
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A. PUBLIC WORKS
1. Based on committee recommendations a motion was made by MR. MCKINNON to authorize Strand Associates to draft a letter to Larson & Larson offering to settle for a $20,000.00 reduction in contract price in lieu of liquidated damages for their not meeting the completion deadlines. Motion carried on a unanimous roll call vote of those present.
2. Based on committee recommendation a motion was made by MR. MCKINNON to approve pay application number 5 from Larson & Larson for $308,184.72 from line 51-44-542. Motion carried on a unanimous roll call vote of those present.
3. Based on committee recommendation a motion was made by MR. MCKINNON to authorize Strand Associates to draft a letter to Maguire Iron offering to settle for a $75,000.00 reduction of the contract price through change order for the extension of the deadline to July 15, 2015 in lieu of liquidated damages. Any deadlines beyond July 15, 2015 shall accrue new liquidated damages. Motion carried on a unanimous roll call vote of those present.
4. Based on committee recommendation a motion was made by MR. MCKINNON to approve pay application number 7 from Maguire Iron for $162,000.00 from line 51-44-542. Motion carried on a unanimous roll call vote of those present.
5. Based on committee recommendation a motion was made by MR. MCKINNON to adopt Resolution 2015-01R the Winnebago County Multi-Hazard Mitigation Plan 2014 Update. Motion carried on a unanimous roll call vote of those present.
B. VILLAGE ENGINEER
1. Mr. Weegens talked briefly about his monthly report.
2. The Board agreed the President should sign the 2015 General Engineering Agreement with Fehr Graham.
C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE/4TH OF JULY
TEAM/WIPC
D. VILLAGE ATTORNEY
January 12, 2015
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1. A motion was made by MR. ELSEN seconded by MR. MCKINNON to adopt Ordinance 2015-01 as amended.
An Ordinance Amending Ordinance No. 2011-06, Which Ordinance Established New Water and Capital User Rates and Charges, In Order to Increase Certain Rates for Fiscal Year 2015
Motion carried on a unanimous roll call vote of those present.
2. A motion was made by MRS. KIEPER, seconded by MR. KIMES to adopt Ordinance 2015-02 as amended.
Ordinance Authorizing Sale of Surplus Personal Property (2000 Ford Explorer, 2005 Chevrolet Impala Unmarked Police Squad Car, and Miscellaneous Items).
Motion carried on a unanimous roll call vote of those present.
E. FINANCE COMMITTEE
1. There will be a Public Hearing on February 9, 2015 at 6:30 p.m. to receive input on the Appropriations Ordinance.
2. The reserves are acceptable at the end of the year.
F. POLICE COMMITTEE
G. ADMINISTRATION TEAM/CLERK
The Board agreed that the hours worked by employees by pay period report was no longer needed.
H. PRESIDENT
1. The President’s Report was provided.
2. The purchase of the property at 106 W. Main Street, including the cost of the demolition, was completed on December 31, 2014.
3. The new phone system, an urgent need, has been completed. It was noted that the phone to be used when needed in the Board room provided great service.
4. There will be a Special Board Meeting in March or April to discuss Economic Development and Pre-annexations.
January 12, 2015
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5. Upcoming Meetings:
Lexipol Meeting / January 15, 2015 / at 3:00 p.m.Public Works Committee / January 28, 2015 / at 4:00 p.m.
Police Committee / January 28, 2015 / at 5:30 p.m.
Finance Committee / January 26, 2015 / at 8:00 a.m.
4th of July Team / January 27, 2015 / at 7:00 p.m.
Community Development / January 19, 2015 / at 5:00 p.m.
UDO / January 20, 2015 / at 6:00 p.m.
Liquor Commission / TBD
Errant Water Subcommittee / February 9, 2015 / at 6:15 p.m.
Admin Team / TBD
WIPC / February 18, 2015 / at 6:30 p.m.
Pecatonica Prairie Path / TBD
Department Heads / January 14, 2015 / at 2:45 p.m.
NEW BUSINESS
A thank you was received from David Booker’s family for the plant.
A motion was made by MR. ELSEN, seconded by MR. MALIGRANDA to
adjourn at 8:34 p.m. Motion carried on a voice vote.
______
Sally Jo Huggins, Village Clerk
Approved February 9, 2015