August 8, 2011
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The Board of Trustees of the Village of Winnebago met at 7:00 p.m. with President Frank Eubank, Jr. presiding.
ROLL CALL
ELSEN– GAINES - LEONARD – MALIGRANDA – TARGOSZ: present
MYERS - absent
Guests: Attorney Mary Gaziano, Dick Medearis, Sally Bennett, Todd Stockburger, Todd Weegens, Chad Insko, Lori Schultz, D. Mark Hubbartt, Dennis Noegel, Russell Kaney, Michelle Cunningham, Jeff Strey, and Kelli Jeffers.
A motion was made by MR. ELSEN, seconded by MR. MALIGRANDA to accept the minutes of the July 11, 2011, Regular Board Meeting, with a correction of the amount of the line item transfer to be $500. Motion carried on a voice vote.
There were no line item transfers requested.
A motion was made by MR. LEONARD, seconded by MR. ELSEN to pay the bills $5,000 and over to Gill’s Freeport Disposal and 4D Supply Waterworks LTD. Motion carried on a unanimous roll call vote of those present.
A motion was made by MR. ELSEN, seconded by MR. LEONARD to pay the bills under $5,000 as presented. Motion carried on a unanimous roll call vote of those present.
The Treasurer’s Report has been placed on file for audit with correction of the vehicle sale being moved to line 21-385 from 21-388.
PUBLIC COMMENT
Michelle Cunningham, on behalf of the Winnebago Park District, asked
to have the 100 block of South Benton Street closed August 27, 2011
from 3:00 pm to 10:00 pm, or until clean up is completed, for the
street dance. The Board agreed with the closure.
COMMITTEE/DEPARTMENT REPORTS/REQUESTS
A. PUBLIC WORKS
a. The committee recommended that the Village purchase a skid loader with bucket. They noted the Township would purchase the street sweeper attachment and the Township and Village could share both.
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President Eubank and Mr. Noegel will look into the Intergovernmental Agreement to see if these items will need to be specifically added.
A motion was made by MRS. TARGOSZ, seconded by MR. LEONARD to purchase a Case skid loader and bucket at government pricing. The cost will be $28,000 from line 51-44-831 and $7,000 from line 01-42-831. Motion carried on a unanimous roll call vote of those present.
b. After discussion a motion was made by MRS. TARGOSZ to allow a driveway off of Meadow Lane for 9797 Cunningham Road if the homeowner puts in a temporary cul de sac to Village specs with the exception of no curb and gutter or sidewalks. The cul de sac would be required to be paved within 12 months after being built at the expense of the homeowner. One winter season must pass after installation prior to the paving. The cul de sac would be deeded to the Village with the restriction to residential traffic.
This motion was withdrawn by MRS. TARGOSZ.
A motion was made by MRS. TARGOSZ, seconded by MR. MALIGRANDA to authorize Village Public Works Committee to work in conjunction with the landowner at 9797 Cunningham Road to negotiate the terms of an agreement to be prepared by the landowners for presentation to the Village Board for approval to allow a driveway at the 9797 Cunningham Road address in exchange for a “temporary” cul-de-sac (“temporary status to be at the discretion of the Village) to be dedicated to the Village, and with the negotiation of this agreement not contingent upon annexation discussions.
Motion carried on a unanimous roll call vote of those present.
c. The back-up generator for the Village Hall remains open in committee.
B. VILLAGE ENGINEER
a. Mr. Weegens gave on overview of his August report.
b. The closeout of the CDAP Grant will be completed in September when the minutes of tonights Hearing are accepted.
c. The implementation of the Village SWMP is progressing.
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d. The labor dispute of the planned vendor for the 2011 MFT project is not resolved, and time is running out for completion of the work this year.
Mr. Weegens will review the MFT Audit Report.
C. VILLAGE ATTORNEY
a. Attorney Gaziano and Chief Stockburger are continuing to review the Parking Ordinance.
b. The change in water rates will be discussed at the September meeting. The rate change will be effective with the bill to be mailed November 1, 2011.
c. A motion was made by MRS. TARGOSZ, seconded by MR. ELSEN to adopt Ordinance 2011-05 ordinance authorizing sale of surplus personal property (Public Works Department generator). Motion carried on a unanimous roll call vote of those present.
There has been an Order by a Judge to release personnel
information on a former employee.
D. FINANCE COMMITTEE
a. Three bids will be requested for the risk management insurance when it comes due; it will be paid in December 2011 and effective
January 1, 2012.
b. The balance of the General Fund is greater than one year ago.
c. The budget process of 2012 is ongoing. All department heads have provided their preliminary expenses, great job.
d. The Audit for 2010/2011 will begin August 29, 2010.
e. Electronic payment of utility bills has been resolved. The glich was caused by a change of the provider for First National Bank.
E. POLICE COMMITTEE
a. The Board agreed that the Police Committee should proceed with their search for a part-time police officer.
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b. A motion was made by MR. LEONARD, seconded by MR. ELSEN to spend the remaining $6977 from the purchase of the police car to complete the needed equipment. Motion carried on a unanimous roll call vote of those present.
F. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE/4TH OF JULY
TEAM/SENIOR BUS TASK FORCE/WIPC
a. The property at 106 W. Main Street remains an open item.
G. ADMINISTRATION TEAM/CLERK
H. PRESIDENT
a. If anyone who plans to attend the IML Conference hasn’t done so, please let Mrs. Schultz know as soon as possible.
b. A motion was made by MRS. TARGOSZ, seconded by MR. ELSEN to designate Stan Maligranda as the Alternate Delegate at the IML Conference. Motion carried on a voice vote.
c. As noted above Mr. Weegens will review the MFT Audit Report.
d. The Board agreed that Mrs. Gross can use the kiosk in the park to post comments on 9/11. It was requested that she let the public know so they can read them. It was a great idea.
e. Upcoming Meetings:
Public Works Committee August 31, 2011 at 5:00 p.m.
Police Committee August 25, 2011 at 6:30 p.m.
Finance Committee TBA Community Development August 31, 2011 at 7:00 p.m.
4th of July Committee September 27,2011 at 7:00 p.m.
f. UDO meetings will be scheduled.
Route 20 LLC is continuing to work on possible preannexation.
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A motion was made by MRS. TARGOSZ, seconded by MRS. GAINES to
adjourn at 8:50 p.m. Motion carried on a voice vote.
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Sally Jo Huggins, Village Clerk
Minutes Approved September 12, 2011