January 9, 2017

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The Board of Trustees of the Village of Winnebago met at 7:00 p.m.with President Frank Eubank Jr. presiding.

ROLL CALL

ELSEN –GAINES – KIEPER MACHAJEWSKI–KIMES– MALIGRANDA –MCKINNON –present

Guests: Sally Bennett,Lori Schultz, Todd Weegens,Attorney Mary Gaziano, Chad Insko, Chief Todd Stockburger, Jacob Hall, Kate Firch, Paige Leathers, Jeff Hall, and Officer Nick Haff.

There was nodisclosure of any conflict of interest.

Mr. McKinnon requested Item 1 under Public Works be removed from the agenda. Mr. Elsen requested the November bank reconciliation be removed from the Consent Agenda.

A motion was made by MRS. KIEPER MACHAJEWSKI, seconded by MR. KIMESto accept the agenda as amended. Motion carried on a voice vote.

A motion was made by MR. ELSEN, seconded by MRS. KIEPER MACHAJEWSKIto accept the consent agenda as amended. Motion carried on a unanimousroll call vote.

PUBLIC COMMENT

Jacob Hall, Kate Firch (senior Class President), and Paige Leathers

requested approval for the senior class to host the First Annual Bago

Indian Tribe Pride 5K Run, May 6, 2017 at 9:00 a.m. They plan to use

it to raise funds to provide ramps to the portable stage at the high

school for Veteran’s Day activities and other events. The group was

requested to work out details with the Public Works Director and Police

Chief and provide them the number of participants when that number is

known. The President thanked the group for their efforts.

COMMITTEE/DEPARTMENT REPORTS/REQUESTS

  1. PUBLIC WORKS
  1. Based on committee recommendation a motion was made by MR.

MCKINNON to purchase salt from line 01-42-514 in the amount not to exceed $10,000. Motion carried on a unanimous roll call vote.

January 9, 2017

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B.VILLAGE ENGINEER

  1. Mr. Weegens’ monthly report was provided in the Board packet.They continue to work with Public Works on Well #4.
  1. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE/4TH OF JULY

TEAM/WIPC

  1. VILLAGE ATTORNEY

E. FINANCE COMMITTEE

  1. Mr. Elsen thanked everyone involved in the drafting of the 2017 Budget for all of their efforts. It was noted that this is a balanced budget. Based on committee recommendation a motion was made by MR. ELSENto adopt the 2017 Budget. Motion carried on a unanimous roll call vote.
  1. A motion was made by MR. ELSEN,seconded by MRS. GAINES to adopt Ordinance 2017-01

An Ordinance EstablishingNew Water Rates and Fees for the Use of and Service Supplied by the Waterworks System of the Village of Winnebago, Sewer Connection Fees for Only Those Properties Identified in the Intergovernmental Agreement Between the Village of Winnebago and the Rock River Water Reclamation District; and a Capital Fee

Motion carried on a unanimous roll call vote. It was noted that delivery of water bills to residents is a problem that will need to be addressed.

  1. Mr. Elsen noted the importance of reserves and sinking funds. They need to be maintained to provide for purchases such as police cars and dump trucks.
  1. The preliminary work on the Audit of 2016 has begun and the auditors will be in house in March.
  1. There will be a Public Hearing, February 13, 2017 at 6:30 p.m. on the Appropriations Ordinance for 2017.

January 9, 2017

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  1. POLICE
  1. The Police committee has a complaint that people were snow-plowing driveways at midnight. It was questioned whether that violated the noise ordinance. Because of safety concerns the Board took no action.
  1. The purchase of new in-car camera system is on hold.
  1. ADMINISTRATION TEAM/CLERK

H. PRESIDENT

  1. The President‘s Report was provided in the Board packet.
  1. The Board decided not to take action against the 2013 Property Tax Appeal by Brunow Property Management, LLC, as it wouldn’t be cost effective.
  1. A motion was made by MRS. GAINES, seconded by MR. ELSEN to authorize the President Eubank to sign the 2017 General Engineering Agreement with Fehr-Graham. Motion carried on a voice vote.
  1. Upcoming Meetings:

Public Works Committee / February 6, 2017 / at5:00 p.m.
Police Committee / January 25, 2017 / at 5:30 p.m.
Finance Committee / February 13, 2017 / at 8:00 a.m.
4thof July Team / January 26, 2017 / at 7:00 p.m.
Community Development / January 11, 2017 / at5:00 p.m.
UDO / February 1, 2017 / at 6:30 p.m.
Liquor Commission / TBA
Errant Water Subcommittee / February 13, 2017 / at 6:15 p.m.
Admin Team / TBA
WIPC
Pecatonica Prairie Path / February 23, 2017
February 17, 2017 / at 5:00 p.m.
at 9:30 a.m.
at Pec Library

NEW BUSINESS

Mrs. Kieper Machajewski wanted the Board to be aware that Kathy Heeren-Ellis had notified her that the lot south of the Police Garage is for sale for $25,000.

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The President mentioned that the lot by Well House #4 is for sale for $24,900. The Police and Community Development Committees will look for possible funding for the lot by the Police Garage. The Public Works Committee will look for possible funding for the lot by Well House #4. Mr. Elsen noted that both properties are strategic to the Village.

President Eubank noted that he is unable to attend the CEANCI round table January 27, 2017. He wondered if any other Board Member could attend.

The Elections will be April 4, 2017 and there is one person running for each open seat for the Village. The Board members who are continuing should let the President know which committees they would like to serve on and whether they wish to serve as chairman.

A motion was made by MRS. GAINES, seconded by MR. KIMES to adjourn at 8:18 p.m. Motion carried on a voice vote.

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Sally Jo Huggins, Village Clerk

Approved February 13, 2017