Minutes

Elected Officers Meeting

01/12/201710:00 – 12:00

The Bear Hotel, Hungerford

Chair:Derek Boulton (DB)

Minute Taker:Derek Boulton (DB)

Attendees: Peter Bennett (PB)Mark Hemphill (MH)Sarah-Jane French (SJF)

Bob Lentell (RL)Claire Evans (CE)

Apologies:Lucy Haywood (LH)

No. / Details / Actions
01/17 / Apologies
Apologies received from Lucy Haywood who has left MAN Truck & Bus. We are hopeful that LH can find local employment and maintain EO membership.
02/17 / Minutes of Last Meeting
The minutes of the last meeting were agreed and being a true and accurate record.
03/17 / Review of Actions
15/16: 05.12.2016 – July 2017 Surgery/Hot Topic
DB to chase Veolia for waste management presentation for WOSHA Web.
Waste management duty of care will now feature as a main topic in the 2018/19 programme – see draft programme below. / Closed
19/16: 15.12.2017 - How road safe are you
Licence checking, incident reporting and analysis. Bullet point questions will still be generated. Overtaken by IAM Road Smart talk. Still pursuing topic. / DB
07/17: 04.02.2017a – How to promote WOSHA
SJF to liaise with LH for final communication and appropriate wording of article. Target Swindon and Salisbury or a Wiltshire wide magazine/paper. LH to pursue and co-ordinate the best way forward. Article to be completed. / LH/SJF
07/17: 04.02.2017c Future Talk Consideration
It was agreed that a Coroner would prove extremely difficult to have as a speaker. However, an appropriate speaker may be possible to get to put a presentation to cover death at work and forensic science.
2) What happens at a Coroner’s inquest? DB to approach CE (Wiltshire Council) for court staff speakers. SJF has made contact with Sarah Somers for Police representative. Awaiting feedback. / CE/SJF
04/17: 06.10.2017 Visit to the Vyne
National Trust property undergoing major construction works.
Visit to RAF Brize Norton is scheduled for 12th December. Further details to follow.
25th Celebrations
November 2017 meeting at Lackham will consist of 25 year celebration cake (SJF). DB to invite SGUK and neighbouring group members. / RL
Complete
Complete
04/17 / New Items
1)2017/18 programme changes and additions:
Anita Churchouse will be the guest speaker at the March 2018 meeting.
MAN Truck & Bus can no longer host the May 2018 meeting. MH will try and secure the meeting room at the Orbital offices.
RL to provide a 30 minute lukewarm topic on the new data protection regulation at the May 2018 meeting.
2)2018/19 draft programme:
18 September 2018
Talk – Waste Management Duty of Care
Speaker – John Hanson, Veolia
Venue – Lackham College
20 November 2018
Talk – CDM regulation compliance
Speaker – Kevin Short, TH White Ltd
Venue – TE Connectivity
22 January 2019
Talk – HSE Legal update & AGM
Speaker – Andrew Kingscott, HSE
Venue – Wrag Barn, Highworth
19 March 2019
Talk – Hand Arm Vibration, health impact and how to prevent
Speaker – Anita Churchouse and WOSHA EO
Venue – Dorset & Wiltshire Fire & Rescue, Devizes
21 May 2019
Talk – Safety Culture – what does good look like?
Speaker – Kevin Hard Ryder Marsh OCAID
Venue – Orbital, Swindon
9 July 2019
Talk – Working at Height/Roof work
Speaker – Latchways
Venue – Latchways Devizes
3)EO Co-Opting Members
With the loss of Stan from the EO team DB proposed to approach Fred Pileggi and Mia Jones for co-opting on to the team. DB will be in touch with them and if agreed will be proposed at the AGM.
4)Outlook Calendar – Administration
CE is in need of a PC with outlook calendar package to enable meeting invites to be issued. Plan to be devised and cost to be met by WOSHA as appropriate.
5)DB to look at electronic back up for WOSHA archive documents.
Date of Next Meeting
9th February 2018 @ 9.30am for 10am start at TE Connectivity, Dorcan, Swindon. / MH
RL
DB
CE
DB
ACTION/DECISION LOG
Minute/Date / Decision/Action / Lead / Deadline
19/16 – 05.12.2016 / Road safety, licence checks etc. Bullet point questions to be generated – overtaken by IAM Road Smart talk / DB / Closed
07/17 – 24.02.2017a
Promoting WOSHA / EO to consider inviting neighbouring group committee members, use of radio promotion, breakfast meetings.
EO members to contact five organisations each and do a local letter drop near to place of work. / LH
ALL / Next Meeting
February 2018
07/17 – 04.02.2017c
2) Coroner future talk / Future talk considerations: Coroner (or court personnel) – death at work; forensic science / CE/SJF / Next Meeting
06/17 – 04.08.2017
Visit to the Vyne / National Trust property undergoing major construction works. / RL / Next Meeting
06/17 – 04.08.2017
25th Celebrations / November 2017 meeting at Lackham will consist of 25 year celebration cake (SJF). DB to invite SGUK and neighbouring group members. / DB/SJF / Closed
04/17 – 01.12.2017 – (1)
2017/18 Programme Changes / Orbital Offices to be secured for May 2018 meeting. / MH / Next Meeting
RL to provide 30min topic on new data protection regs. May 2018 meeting. / RL / May 2018
04/17 – 01.12.2017 (3)
EO Co-Opting Members / New EO members to be contacted. / DB / Next Meeting
04/17 – 01.12.2017 (4)
Outlook Calendar / Software to be sourced to enable meeting planning. / CE / Next Meeting
04/17 – 01.12.2017 (5)
WOSHA Archive Backup / Explore systems to enable WOSHA backup of records. / DB / Next Meeting

Shaded ‘actions’ indicate completion and will be removed from next meeting minutes.

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