EDGECOMBE COUNTY PUBLIC SCHOOLS
INSTRUCTIONAL AND TESTINGACCOMMODATIONPROCEDURES
STEP 1: Each time an IEP/504/LEP team identifies or alters accommodations in a student’s plan, the Goal/Objectives identified in the plan should be distributed to all teachers working with the student. Also, the left side of the Review of Accommodations Used During Testing form (one per subject – including Common exam subjects) should be completed and copies distributed to:
School Test Coordinator and
Teacher(s) working with the student and
PowerSchool Data Manager (for LEP and 504 students)or EC Case Manager (EC students) and
Make sure that the original is filed in the student’s IEP/Section 504/LEP folder (or permanent record folder)
PowerSchool Data Managers will enter LEP and 504 accommodations in PowerSchool. Exceptional children teachers will enter EC accommodations in CECAS/DEC4. Departments/Case managers are responsible for pulling reports to verify the accuracy of accommodation information in PowerSchool or CECAS.
NOTE: IEP/LEP/504 teams are encouraged to conduct all annual reviews by April 15.
STEP 2: Any accommodations to be used in testing should first be used routinely during instruction. Instructional accommodations (which can be more than just testing accommodations) should be documented on the Instructional Accommodation Log – even when the accommodation is being used as an intervention rather than an IEP/504/LEP plan requirement. Each teacher providing instructional accommodations will keep a log – and document on the log when accommodations are offered to students. Instructional Accommodation Logs should be considered by the IEP/504/LEP teams when deciding on instructional accommodations for students. Once instructional accommodations have been identified, then (and only then) should testing accommodations be discussed.
Accommodations should be used routinely in the classroom a minimum of 30 days prior to being used on a state test (with Instructional Accommodation logs documenting the use – even when the accommodation(s) is provided as an intervention rather than a plan requirement). However, accommodations must be included in an IEP/LEP/504 plan in order to be used on a state test.
If a student is routinely refusing an accommodation(s) (as documented on the Instructional Accommodations Log), then teams should meet to discuss possible removal of the accommodation(s).
NOTE ABOUT MONITORING: ECPS will conduct a District Instructional accommodation audit during 1st semester. Schools will also be required to conduct two internal instructional accommodation audits (one 1st semester and one 2nd semester). It is important that we have documentation to show that Instructional accommodations are being offered routinely in classrooms for students in need of additional supports.
Steps 1 and 2 should be repeated each time an IEP/504/LEP plan’s goals/objectives AND/OR accommodations are adjusted.
STEP 3: The right side of theReview of Accommodations Used During Testing form should be completed by the Test Administrator each time a student is assessed on a state test, Common exam, or district benchmarkto document the accommodations provided to them during the test. The completed/signed original form should be filed in the student’s IEP/Section 504/LEP folder (or permanent record folder). A copy of the completed form should be given to the School Test Coordinator.
The testing office will require copies of the completed forms after each district benchmark and state test.
STEP 4: During state tests, the accommodations bubbled on student answer sheets (or entered in NC Education for online testing) will be compared to the above documentation (and should match).
(As of 8-21-13)