East End School District
District Policies
2012 – 2013
______
“Educating for success . . . one student at a time”
EAST END SCHOOL DISTRICT
School Board
Dennis Ball
Kevin Bradke
Margaret Johnson
Wayne Olles
Jeremy WIlliams
Administration
SuperintendentMr. Eric Saunders
High School PrincipalMr. Dewayne Wammack
Elementary PrincipalMrs. Heidi Wilson
PPC Committee
, Chairman
Dena Meriweather, Secretary
Jennifer Campbell
Tiffany Glover
Bobbie Olles
CPPC
Barbara Brunson – Chairman
Jacque Kristofik-Secretary
Brian Manis
table of contents
SECTION 1—BOARD GOVERNANCE and OPERATIONS
1.1—LEGAL STATUS OF THE BOARD OF DIRECTORS______3
1.2—BOARD ORGANIZATION______3
1.3—DUTIES OF THE PRESIDENT______3
1.4—DUTIES OF THE VICE-PRESIDENT______4
1.5—DUTIES OF THE SECRETARY______4
1.6—BOARD MEMBER VOTING______5
1.7—POWERS AND DUTIES OF THE BOARD______5
1.8—GOVERNANCE BY POLICY______6
1.9—POLICY FORMULATION______7
1.10—ASSOCIATION MEMBERSHIPS______9
1.11—BOARD MEMBER TRAINING______9
1.12—COMMITTEES______10
1.13—SUPERINTENDENT/ BOARD RELATIONSHIP______10
1.14—MEETING AGENDA______10
1.15—TORT IMMUNITY______11
1.16 —DUTIES OF BOARD DISBURSING OFFICER______11
1.17—NEPOTISM______12
1.18—DISTRICT AUDITS______13
CHAPTER 2-GENERAL SCHOOL ADMINISTRATION______12
CHAPTER 3-FISCAL MANAGEMENT______12
CHAPTER 4-BUSINESS MANAGEMENT______12
CHAPTER 5-NEW MEDIA RELATIONS______12
CHAPTER 6-RELATIONS WITH OTHER EDUCATIONAL AGENCIES______12
CHAPTER 7-COMPREHESIVE SCHOOL IMPROVEMENT______12
SECTION 3—LICENSED PERSONNEL
3.1—LICENSED PERSONNEL SALARYSCHEDULE______1
3.2—LICENSED PERSONNEL EVALUATIONS______5
3.3—EVALUATIONOFLICENSED PERSONNEL BY RELATIVES______6
3.4—LICENSED PERSONNEL REDUCTIONINFORCE______6
3.5—LICENSED PERSONNEL CONTRACT — RETURN______8
3.6—LICENSED PERSONNEL EMPLOYEETRAINING______8
3.7—LICENSED PERSONNEL DRUGTESTING______12
3.8—LICENSED PERSONNEL SICKLEAVE______15
3.10—LICENSED PERSONNEL PLANNING TIME______17
3.11—LICENSED PERSONNEL PERSONALAND PROFESSIONAL LEAVE______17
3.12—LICENSED PERSONNEL RESPONSIBILITIES IN DEALING WITH SEX OFFENDERS ON CAMPUS 20
3.13—LICENSED PERSONNEL PUBLICOFFICE______20
3.14—LICENSED PERSONNEL JURYDUTY______21
3.15—LICENSED PERSONNEL LEAVE — INJURYFROMASSAULT______21
3.16—LICENSED PERSONNEL REIMBURSEMENT FOR PURCHASE OF SUPPLIES______22
3.17—INSULTORABUSEOFLICENSED PERSONNEL______22
3.18—LICENSED PERSONNEL OUTSIDEEMPLOYMENT______23
3.19—LICENSED PERSONNEL EMPLOYMENT______23
3.20—LICENSED PERSONNEL REIMBURSEMENTOF TRAVEL EXPENSES______29
3.21—LICENSED PERSONNEL TOBACCOUSE ______30
3.22—DRESSOF LICENSEDEMPLOYEES______32
3.23—LICENSED PERSONNEL POLITICAL ACTIVITY______33
3.24—LICENSED PERSONNEL DEBTS______33
3.25—LICENSED PERSONNEL GRIEVANCES______34
3.25F—LICENSED PERSONNEL LEVEL TWO GRIEVANCE FORM______37
3.26—LICENSED PERSONNEL SEXUAL HARASSMENT______38
3.27—LICENSED PERSONNEL SUPERVISION OF STUDENTS______39
3.28—LICENSEDPERSONNEL COMPUTER USE POLICY______39
3.28F—LICENSED PERSONNEL EMPLOYEE INTERNET USE AGREEMENT______41
3.29—LICENSED PERSONNEL SCHOOL CALENDAR______43
3.30—PARENT-TEACHER COMMUNICATION______44
3.31—DRUG FREE WORKPLACE - LICENSED PERSONNEL______44
3.31F—DRUG FREE WORKPLACE POLICY ACKNOWLEDGEMENT______73
3.32—LICENSED PERSONNEL FAMILY MEDICAL LEAVE ______47
3.33—ASSIGNMENT OF EXTRA DUTIES FOR LICENSED PERSONNEL______60
3.34—LICENSED PERSONNEL CELL PHONE USE______61
3.35—LICENSED PERSONNEL BENEFITS______61
3.36—LICENSED PERSONNEL DISMISSAL AND NON-RENEWAL______62
3.37—ASSIGNMENT OF TEACHER AIDES______62
3.38—LICENSED PERSONNEL RESPONSIBILITIES GOVERNING BULLYING______62
3.39— LICENSED PERSONNEL RECORDS AND REPORTS______65
3.40—LICENSED PERSONNEL DUTY TO REPORT CHILD ABUSE, MALTREATMENT OR NEGLECT 66
3.41—LICENSED PERSONNEL VIDEO SURVEILLANCE AND OTHER MONITORING_____66
3.42—RELEASE OF STUDENT’S FREE AND REDUCED PRICE MEAL ELIGIBLITY INFORMATION 67
3.43—DUTY OF LICENSED EMPLOYEES TO MAINTAIN LICENSE IN GOOD STANDING_68
3.44—LICENSED PERSONNEL WORKPLACE INJURIES AND WORKERS’ COMPENSATION 68
3.47—Depositing collected funds______69
SECTION 5—CURRICULUM AND INSTRUCTION
5.4—STAFF DEVELOPMENT PROGRAM______1
5.5—SELECTION/INSPECTION OF INSTRUCTIONAL MATERIALS______5
5.6—CHALLENGE TO INSTRUCTIONAL/SUPPLEMENTAL MATERIALS______5
5.6F—REQUEST FOR RECONSIDERATION OF INSTRUCTIONAL OR SUPPLEMENTAL MATERIALS 7
5.7—SELECTION OF LIBRARY/MEDIA CENTER MATERIALS______8
5.7F—REQUEST FOR RECONSIDERATION OF LIBRARY/MEDIA CENTER MATERIALS__10
5.12—PROMOTION/RETENTION/COURSE CREDIT FOR K-? SCHOOLS______11
5.14—HOMEWORK______13
5.15—GRADING______13
5.16—GRADUATION REQUIREMENTS FOR THE CLASSES OF 2010-11, 2011-12, AND 2012-13 14
5.16.1—GRADUATION REQUIREMENTS FOR THE CLASS OF 2013-14 AND ALL CLASSES THEREAFTER 17
5.21—ADVANCED PLACEMENT______20
5.22—CONCURRENT CREDIT______20
5.22—WELLNESS POLICY______1
SECTION 6—SCHOOL, HOME, AND COMMUNITY RELATIONS
6.11—PARENTAL/COMMUNITY INVOLVEMENT - DISTRICT______1
6.12—PARENTAL/COMMUNITY INVOLVEMENT - SCHOOL______2
SECTION 7—BUSINESS AND FINANCIAL MANAGEMENT
7.1—FISCAL YEAR______1
7.2—ANNUAL OPERATING BUDGET______
7.3—MILLAGE RATE
7.5—PURCHASES OF COMMODITIES______
7.6—ACTIVITY ACCOUNT______
7.7—CASH IN CLASSROOMS______4
7.12—EXPENSE REIMBURSEMENT______4
7.14—USE OF DISTRICT CELL PHONES AND COMPUTERS______6
7.16—INFORMATION TECHNOLOGY SECURITY______7
7.18 – DISPOSAL OF NON-NEGOTIATED CHECKS OR UNCLAIMED PROPERTY______8
7.19—SERVICE ANIMALS IN DISTRICT FACILITIES______9
7.19—ELECTRONIC FUNDS TRANFER______10
SECTION 8—CLASSIFIED PERSONNEL POLICIES
8.1—CLASSIFIED PERSONNEL SALARYSCHEDULE______1
8.2— CLASSIFIED PERSONNEL EVALUATIONS______10
8.3—EVALUATIONOFCLASSIFIED PERSONNEL BY RELATIVES______10
8.4— CLASSIFIED EMPLOYEES DRUGTESTING______10
8.5— CLASSIFIED EMPLOYEES SICKLEAVE______13
8.7—CLASSIFIED PERSONNEL PERSONALAND PROFESSIONAL LEAVE______15
8.8—CLASSIFIED PERSONNEL RESPONSIBILITIES IN DEALING WITH SEX OFFENDERS ON CAMPUS 17
8.9—PUBLICOFFICE – CLASSIFIED PERSONNEL______18
8.10—JURYDUTY – CLASSIFIED PERSONNEL______19
8.11—OVERTIME, COMPTIME, and COMPLYING WITH FLSA______19
8.12— CLASSIFIED PERSONNEL OUTSIDEEMPLOYMENT______23
8.13— CLASSIFIED PERSONNEL EMPLOYMENT______23
8.14— CLASSIFIED PERSONNEL REIMBURSEMENTOFTRAVEL EXPENSES26
8.15— CLASSIFIED PERSONNEL TOBACCOUSE ______26
8.16—DRESSOFCLASSIFIED EMPLOYEES______29
8.17— CLASSIFIED PERSONNEL POLITICAL ACTIVITY______29
8.18— CLASSIFIED PERSONNEL DEBTS______30
8.19— CLASSIFIED PERSONNEL GRIEVANCES______30
8.19F—LEVEL TWO GRIEVANCE FORM - CLASSIFIED______34
8.20— CLASSIFIED PERSONNEL SEXUAL HARASSMENT______35
8.21— CLASSIFIED PERSONNEL SUPERVISION OF STUDENTS______36
8.22— CLASSIFIEDPERSONNEL COMPUTER USE POLICY______36
8.22F—CLASSIFIED PERSONNEL INTERNET USE AGREEMENT______38
8.23—CLASSIFIED PERSONNEL FAMILY MEDICAL LEAVE______40
8.24—SCHOOL BUS DRIVER’S USE OF CELL PHONES______51
8.25— CLASSIFIED PERSONNEL CELL PHONE USE______52
8.26—CLASSIFIED PERSONNEL RESPONSIBILITIES GOVERNING BULLYING______53
8.27—CLASSIFIED PERSONNEL LEAVE — INJURYFROMASSAULT______55
8.28— DRUG FREE WORKPLACE - CLASSIFIED PERSONNEL______55
8.28F—DRUG FREE WORKPLACE POLICY ACKNOWLEDGEMENT______101
8.29—CLASSIFIED PERSONNEL VIDEO SURVEILLANCE AND OTHER MONITORING___57
8.30—CLASSIFIED PERSONNEL REDUCTION IN FORCE______58
8.31—CLASSIFIED PERSONNEL TERMINATION AND NON-RENEWAL______60
8.32—CLASSIFIED PERSONNEL ASSIGNMENTS______60
8.33—CLASSIFIED PERSONNEL SCHOOL CALENDAR______61
8.34—CLASSIFIED PERSONNEL WHO ARE MANDATORY REPORTERS DUTY TO REPORT CHILD ABUSE, MALTREATMENT OR NEGLECT 62
8.35—RELEASE OF STUDENT’S FREE AND REDUCED PRICE MEAL ELIGIBLITY INFORMATION 62
8.36—CLASSIFIED PERSONNEL WORKPLACE INJURIES AND WORKERS’ COMPENSATION 63
8.38—CLASSIFIED PERSONNEL VACATIONS______64
8.39—Depositing collected funds______65
INTRO-1
CHAPTER I
table of contents
SECTION 1—BOARD GOVERNANCE and OPERATIONS
1.1—LEGAL STATUS OF THE BOARD OF DIRECTORS______3
1.2—BOARD ORGANIZATION______3
1.3—DUTIES OF THE PRESIDENT______3
1.4—DUTIES OF THE VICE-PRESIDENT______4
1.5—DUTIES OF THE SECRETARY______4
1.6—BOARD MEMBER VOTING______5
1.7—POWERS AND DUTIES OF THE BOARD______5
1.8—GOVERNANCE BY POLICY______6
1.9—POLICY FORMULATION______7
1.10—ASSOCIATION MEMBERSHIPS______9
1.11—BOARD MEMBER TRAINING______9
1.12—COMMITTEES______10
1.13—SUPERINTENDENT/ BOARD RELATIONSHIP______10
1.14—MEETING AGENDA______10
1.15—TORT IMMUNITY______11
1.16 —DUTIES OF BOARD DISBURSING OFFICER______11
1.17—NEPOTISM______12
1.18—DISTRICT AUDITS______13
CHAPTER 2-GENERAL SCHOOL ADMINISTRATION______12
CHAPTER 3-FISCAL MANAGEMENT______12
CHAPTER 4-BUSINESS MANAGEMENT______12
CHAPTER 5-NEW MEDIA RELATIONS______12
CHAPTER 6-RELATIONS WITH OTHER EDUCATIONAL AGENCIES______12
CHAPTER 7-COMPREHESIVE SCHOOL IMPROVEMENT______12
1.1—LEGAL STATUS OF THE BOARD OF DIRECTORS
By the authority of Article 14 of the Arkansas Constitution, the General Assembly has provided that locally elected school boards will be responsible for the lawful operation and maintenance of its local schools.
While the Board has a broad range of powers and duties, its individual members only have authority when exercising their responsibilities in a legally convened meeting acting as a whole. The sole exception is when an individual member has been delegated authority to represent the Board for a specific, defined purpose. In matters such as personnel discipline, expulsions, and student suspensions initiated by the superintendent, the Board serves as a finder of fact, not unlike a jury. For this reason, the board should not be involved in or, to the extent practicable, informed of the facts or allegations of such matters prior to a board hearing or those disciplinary matters in which the Board could become involved.
It is the policy of the East End School Board that its actions will be taken with due regard for its legal responsibilities and in the belief that its actions shall be in the best interests of its students and the District as a whole.
Legal Reference:A.C.A. § 6-13-620
Date Adopted: April 29, 2008
Last Revised: May 12, 2009
1.2—BOARD ORGANIZATION
The Board shall elect a president, vice president, and secretary at the first regular meeting following the annual September school election. In the case of a runoff election, the officers shall be elected at the first regular meeting following the runoff election. Officers shall serve one-year terms and perform those duties as prescribed by policy of the Board. The board shall also elect one of its members to be the primary board disbursing officer and may designate one or more additional board members as alternate board disbursing officers.
Legal Reference:A.C.A. § 6-13-618
Date Adopted: April 29, 2008
Last Revised:
1.3—DUTIES OF THE PRESIDENT
The duties of the president of the Board of Education shall include, but shall not be limited to:
- Presiding at all meetings of the Board;
- Calling special meetings of the Board;
- Working with the Superintendent to develop Board meeting agendas;
- Signing all official documents that require the signature of the chief officer of the Board of Education;
- Appointing all committees of the Board and serving as ex-officio member of such committees; and
- Performing such other duties as may be prescribed by law or action of the Board.
The president shall have the same right as other members to offer resolutions, make or second motions, discuss questions, and to vote.
Legal Reference:A.C.A. § 6-13-619 (a) (1)
Date Adopted: April 29, 2008
Last Revised:
1.4—DUTIES OF THE VICE-PRESIDENT
The duties of the Vice President of the Board shall include:
- Serving as presiding officer at all school board meetings from which the president is absent; and
- Performing such other duties as may be prescribed by action of the Board.
Date Adopted: April 29, 2008
Last Revised:
1.5—DUTIES OF THE SECRETARY
The duties of the Secretary of the Board shall include:
- Being responsible to see that a full and accurate record of the proceedings of the Board are kept;
- Serving as presiding officer in the absence of the President and the Vice President;
- Being responsible for official correspondence of the Board;
- Signing all official documents that require the signature of the Secretary of the Board of Education;
- Calling special meetings of the Board; and
- Performing such other duties as may be prescribed by the Board.
Legal Reference:A.C.A. § 6-13-619 (a) (1)
Date Adopted: April 29, 2008
Last Revised:
1.6—BOARD MEMBER VOTING
All Board members, including the President, shall vote on each motion, following a second and discussion of that motion.
In order for a Board member to abstain from voting, he must declare a conflict and remove himself from the meeting room during the vote.
Failure of any Board member to vote, while physically present in the meeting room, shall be counted as a “no” vote, i.e., a vote against the motion.
Legal Reference:A.C.A. § 6-13-619 (c)(1)(B) & (C)
Date Adopted: April 29, 2008
Last Revised:
1.7—POWERS AND DUTIES OF THE BOARD
The East End Board of Education, operating in accordance with state and federal laws, assumes its responsibilities for the operation of East End Public Schools. The Board shall concern itself primarily with the broad questions of policy as it exercises its legislative and judicial duties. The administrative functions of the District are delegated to the Superintendent who shall be responsible for the effective administration and supervision of the District.
Some of the duties of the Board include:
- Developing and adopting policies to effect the vision, mission, and direction of the District;
- Understanding and abiding by the proper role of the Board of Directors through study and by obtaining the necessary training professional development;
- Electing and employing a Superintendent and giving him/her the support needed to be able to effectively implement the Board’s policies;
- Conducting formal and informal evaluations of the Superintendent annually or no less often than prior to any contract extension;
- Employing, upon recommendation of the administrative staff and by written contract, the staff necessary for the proper conduct of the schools;
- Approving the selection of curriculum and seeing that all courses for study and educational content prescribed by the State Board or by law for all grades of schools are offered and taught;
- Reviewing, adopting, and publishing the District’s budget for the ensuing year;
- Being responsible for providing sufficient facilities, grounds, and property and ensuring they are managed and maintained for the benefit of the district;
- Monitoring District finances and receiving, reviewing, and approving each annual financial audit;
- Understanding and overseeing District finances to ensure alignment with the District’s academic and facility needs and goals;
- Visiting schools and classrooms when students are present no less than annually;
- Setting an annual salary schedule;
- Being fiscally responsible to the District’s patrons and maintaining the millage rate necessary to support the District’s budget;
- Involving the members of the community in the District’s decisions to the fullest extent practicable; and
- Striving to assure that all students are challenged and are given an equitable educational opportunity.
Legal References:A.C.A. § 6-13-620, 622
Date Adopted: April 29, 2008
Last Revised: May 15, 2012
1.8—GOVERNANCE BY POLICY
The district shall operate within the legal frameworks of the State and Federal Constitutions, and appropriate statutes, regulations, and court decisions. The legal frameworks governing the district shall be augmented by policies adopted by the board of directors which shall serve to further define the operations of the district.
When necessitated by unforeseen circumstances, the Superintendent shall have the power to decide and take appropriate action for an area not covered by the legal frameworks or a policy of the Board. The Superintendent shall inform the members of the Board of such action. The Board shall then consider whether it is necessary to formulate and adopt a policy to cover such circumstances.
The official copy of the policy manual for the District shall be kept in the Superintendent’s office. Copies of the manual within the District shall be kept current, but if a discrepancy occurs between manuals, the Superintendent’s version shall be regarded as authoritative.
Administrative regulations shall be formulated to implement the intentions of the policies of the Board. Regulations may be highly specific. The Board shall review administrative regulations prior to their implementation.
Date Adopted: April 29, 2008
Last Revised: May 12, 2009
1.9—POLICY FORMULATION
The Board affirms through its policies and its policy adoption process, its belief that: (1) the schools belong to the people who create them by consent and support them by taxation; (2) the schools are only as strong as an informed citizenry and knowledgeable school staff allow them to be; (3) the support is based on knowledge of, understanding about, and participation in the efforts of its public schools. The following shall be the guidelines for policy adoption for the East End School District.
General Policies
Policies which are not personnel policies may be recommended by the Board or any member of the Board; by the Superintendent, Assistant Superintendent, any other administrator or employee of the District; committee appointed by the Board; or by any member of the public. Policies adopted by the Board shall be within the legal framework of the State and Federal Constitutions, and appropriate statutes, regulations, and court decisions.
When reviewing a proposed policy (non-personnel), the Board may elect to adopt, amend, refer back to the person proposing the policy for further consideration, take it under advisement, reject it, or refuse to consider such proposal.
Licensed and Classified Personnel Policies
Personnel policies (including employee salary schedules) shall be created, amended, or deleted in accordance with State law:
(1) Board Proposals:
The Board may propose a personnel policy by a majority vote. Such policies may be presented to the Board by a Board member or the Superintendent. The Board may choose to adopt the proposal, as a proposal only, by majority vote.
Following the adoption of a proposed personnel policy, the proposal must be presented to the appropriate Personnel Policy Committee. Such presentation should be done in writing, to all members of the Committee.
When the Personnel Policies Committee has been presented the proposal for a minimum of ten (10) working days (i.e., ten weekdays, not including weekends or state or national holidays), the Board may vote to adopt the proposal as a policy.
(2) Personnel Policies Committee Proposals:
Either Personnel Policies Committee may recommend changes in personnel policies to the Board. When making such a proposal the Chairman of the Personnel Policies Committee, or the Chairman’s designee, has the right to make an oral presentation to the Board.
The Board may vote on the proposal at the same meeting at which the proposal is made, or, in any case, no later than the next regular Board meeting. In voting on a proposal from the Personnel Policies Committee, the Board may:
(a) Adopt the proposal;
(b) Reject the proposal; or
(c) Refer the proposal back to the Personnel Policies Committee for further study and revision.
Effective date of policy changes:
All personnel policy changes enacted during one fiscal year will become effective on the first day of the following fiscal year, July 1.
For a policy change to be made effective prior to July 1 of the following fiscal year, a vote must be taken of all Licensed personnel or all classified personnel, as appropriate, with the vote conducted by the appropriate Personnel Policies Committee. If, by a majority vote, the affected personnel approve, the policy becomes effective as of the date of the vote, unless otherwise specified by the Board in requesting such vote. No staff vote taken prior to final board action will be considered effective to make a policy change.
All other policy changes may become effective upon the Board’s approval of the change, unless the Board specifies a different date.
Legal References:A.C.A. § 6-17-204, 205
Date Adopted: April 29, 2008
Last Revised: May 14, 2012
1.10—ASSOCIATION MEMBERSHIPS
The Board shall be a member of the Arkansas School Boards Association and may be a member of the National School Boards Association and other organizations which, in the opinion of the Board, will be beneficial to the Board in carrying out its duties more effectively.
Legal Reference:A.C.A. § 6-13-107
Date Adopted: April 29, 2008
Last Revised:
1.11—BOARD MEMBER TRAINING
Board members who have served on the board for twelve (12) or more consecutive months are required to obtain a minimum of six (6) hours of training by December 31 of each calendar year. Effective with the 2006 school election, board members who are elected to serve an initial or non –continuous term shall obtain a minimum of nine (9) hours of training by December 31 of the year following their election and six (6) hours of training by December 31 of each calendar year thereafter. Hours obtained in excess of the required minimums may be carried forward through December 31 of the third calendar year following the year in which the hours were earned. No hours attained prior to January 1, 2006, may be counted as meeting the statutory training requirement, nor may they be carried forward.
The training shall be focused on topics relevant to school laws, school operations, and the powers, duties, and responsibilities of the members of the board of directors. The responsibilities include, but are not limited to legal requirements, role differentiation, financial management, improving student achievement, reading and interpreting an audit report, and the duties and responsibilities of the various levels of employees within the district as well as those of the board of directors.