EAST CENTRAL SOCCER CLUB

CONSTITUTION

ARTICLE I ORGANIZATION AND ADMINISTRATION

  1. NAME. The name of the organization shall be the East Central Soccer Club (ECSC).
  2. OBJECTIVE. It shall be the objective of the ECSC to foster, promote and advance the cause of youth soccer through recreational, premier and competitive division programs.
  1. OPERATION. The ECSC shall operate as a non-profit organization.
  1. HEADQUARTERS. The headquarters of ECSC shall be in Hurley, Mississippi. The address is P.O. Box 494Hurley, MS 39555.
  1. BOUNDARY. The East Central Soccer Club boundary shall coincide with the EastCentralSchool District boundaries as reflected upon the official minutes of the JacksonCountySchool District.
  1. AFFILIATION. The ECSC shall be affiliated with the Mississippi Soccer Association (MSA). ECSC shall abide by the rules and regulations of MSA as defined in this Constitution and Bylaws. In the event of any conflict, the MSA documents and regulations shall apply.

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BY-LAWS

1. BOARD OF DIRECTORS. The ECSC Board of Directors shall consist of a President, Vice

President, Secretary, Treasurer, Registrar, Head Coach, Head Referee, Boys Director, and Girls Director.

2. OFFICERS. The officers of the ECSC shall consist of a President, Vice President, Secretary,

Registrar, Treasurer, Head Coach, and Head Referee.

3. POWERS OF THE BOARD OF DIRECTORS:

  1. The Board of Directors shall transact all business of the ECSC and shall have the power to enforce the laws of the game, MSA Bylaws, and the Constitution and Bylaws of this organization. The Board of Directors shall have the sole power to settle all disputes or protests.
  1. The Board of Directors shall have the power to establish rules governing the teams, team selection, all divisions, competition, All Stars and tournaments at any regular or special called executive board meetings.
  1. Should the resignation of an Officer or Director occur, the Board of Directors should appoint an individual to fill the remainder of the term of the Officer or Director who has resigned.
  1. The Board of Directors shall approve all Head Coaches and Assistant Coaches of teams competing under ECSC jurisdiction.
  1. DUTIES OF THE ECSC OFFICERS:

a. PRESIDENT:

1)The President of the ECSC shall preside at all Board of Directors’ meetings. He/She shall appoint all special committees.

2)The President shall submit an annual report on the operation of the organization for presentation at the annual meeting.

3)The President shall appoint annually, an Auditing Committee to review the Treasure’s books to certify the financial account in the presence of the Treasurer.

4)The President shall appoint a nominating committee and various positions as deemed necessary with the approval of the Board of Directors.

5)The President shall ensure the ECSC has representation at the MSA Annual General Meeting (AGM).

b. VICE-PRESIDENT:

1) The Vice President shall assume the duties of the President in his/her absence.

2)The Vice President shall be in charge of the Recreational and Premier Divisions, their

scheduling, and related requirements.

3)The Vice President shall be responsible for all Board-approved tournaments hosted by the

Club.

c. SECRETARY:

1)The Secretary shall record the minutes of all meetings, and attend to all Correspondence and

keep records of ECSC. The minutes should include the type of meeting called, the vote of the

board on all actions taken, the vote on any motions for executive session, the motion and the

vote for adjournment and any other matters the board deems necessary to be in the minutes.

2) The Secretary shall be responsible for ordering uniforms.

3) The Secretary shall keep an up-to-date master copy of these bylaws and the operating

procedures of ECSC.

4) The Secretary shall prepare and mail all ECSC correspondence.

5) The Secretary will be responsible for overseeing fundraising events for the league including,

team picture scheduling and collection, sign sale promotions, and any other community fund

involvement deemed necessary by the board.

d. TREASURER:

1)The Treasurer shall collect all fees and income of the ECSC. He/She shall be responsible for

Paying all board approved bills and expenses incurred by the ECSC.

2)The Treasurer will submit an annual report to the Board of Directors or such other reports as

Requested by the President.

3)The Treasurer shall keep records of all financial transactions and accounts.

4)The Treasurer shall maintain an inventory of all Club assets.

5)The Treasurer shall submit a financial report at the Annual General Meeting, which should include a balance sheet and income statement at the end of the fiscal year.

6)The Treasurer shall transmit all records and funds to his/her successor at the end of his/her term of office.

7)The Treasurer shall submit a proposed budget to the President for the anticipated costs of operating ECSC for the next year so that the President can submit same to the newly elected board.

8)The treasurer shall have check writing authority with a co-signature of the President or other authorized council members on any ECSC checking account. However, all checks written shall be for an expense or item approved by the board or the President in carrying out board decisions or the day-to-day management of ECSC and subsequently approved by the board.

e. REGISTRAR:

1) Participate in establishment of registration dates and requirements. Coordinate registration

and receive all completed registration forms.

2)Enter data for individual players into computer and forward required documents

(individual/team) to the MSA state office in accordance with MSA procedures and policies.

3)The registrar shall keep a record of all registrations and submit rosters and kid safe compliance forms to the state Treasurer and Registrar.

f. HEAD COACH:

1)The Head Coach shall conduct periodic meetings with all coaches to ensure that they are

kept informed of items, which may interest them.

2)Keep records as necessary to ensure compliance with the club policy of having coaches

certified by the National Youth Sports Coaches Association. Arrange clinics as necessary to

support this policy.

3)Encourage participation by all coaches in the USSF coaching clinics. Keep records as to

which ECSC coaches are licensed and the level of license held.

4)Provide periodic training for all coaches, with emphasis on new coaches, particularly U-6 and U-8 divisions or coaches needing assistance.

5)Participate in the scheduling of games to ensure that teams are not required to play an

inordinate number of games in a single day.

6)Undertake any projects, which would improve the quality of the coaching provided to

youths registered within the ECSC.

7)Coordinate with Vice President to set up player development camps, clinics, and /or training sessions.

8)Shall assist the Vice President in arranging ECSC hosted tournaments.

9)Have been, or is currently an ECSC registered Soccer Coach and a USSF licensed coach with a minimum of a level 3.

g. HEAD REFEREE:

1)The Head Referee shall be responsible for recruitment, licensing, continued training, assessment and promotion of referees living within the ECSC boundaries.

2)Serve as the ECSC interface with referee officials outside of the ECSC, including MSA District and State Tournaments. Responsible for disseminating referees information within the ECSC.

3)Maintain necessary information on all referees living within the ECSC boundaries so as to allow judicious assignment to games, and reasonable progression of experience. Based on this data, makes recommendations to the Referee Assignor and referee officials outside of the ECSC.

4)Shall assist the board in the recruitment, election, and licensing of the Referee Assignor.

5)In the absence of the Assignor, the Head Referee shall assume the duties of the Assignor.

h. REFEREE ASSIGNOR:

1)As of 2009-2010, the Referee Assignor is not a voting member of the Board of Directors. This position will be elected by a 2/3 majority vote by the ECSC Board for a period of one year, at which time the board has the authority to decide if the position shall be paid or unpaid for said period.

2)Assign all referees to all games in which an ECSC team is the home team, except for tournaments which are not under the authority of the ECSC.

3)Provides the Treasurer with all information necessary to make payment and to bill other organizations for their portion.

4)In the event a resignation of the Head Referee occurs, the Referee Assignor will serve out the term of the previous Head Referee.

i. GIRLS DIRECTOR:

1) Encourage participation by parents to volunteer on an as needed basis.

2) Report team/player problems to the Board of Directors.

3) Responsible for contacting the coaches on matters of the board.

4) Find coaching volunteers for teams that don’t have a coach.

5) Contact coaches in inclement weather.

j. BOYS DIRECTOR:

1) Encourage participation by parents to volunteer on an as needed basis.

2) Report team/player problems to the Board of Directors.

3) Responsible for contacting the coaches on matters of the board.

4) Find coaching volunteers for teams that don’t have a coach.

5) Contact coaches in inclement weather.

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  1. QUORUM. A majority of the members of the Board of Directors shall constitute a quorum.
  1. ELECTIONS. A general meeting shall be held each year for the purpose of nominating and electing Board Members of the ECSC. This meeting shall be held as soon as possible after District play or before the end of May. All Board Members and parents of players registered in ECSC may vote in this election.
  1. TERM OF OFFICE:

a. Each Board Member shall serve a 2 year term…Starting from 2004-2005 Depending on the

elected year.

b. The Vice President, Registrar, Head Coach, Head Referee, and Girls Director positions shall be elected in even numbered years.

c. The President, Treasurer, Secretary, and Boys Director positions shall be elected in odd numbered years.

d. The term of office for all Board Members shall begin 1 July.

  1. AMENDMENTS AND/APPEALS. The Constitution and Bylaws of the ECSC may be amended or appeals by a two-thirds majority vote at any meeting of the Board of Directors received, provided each member of the Board of Directors received at least fifteen (15) written days notice of the proposed amendments or appeals at annual general meeting or special called general membership meeting to by-laws.
  1. REHEARING OF CASES. Once a decision has been reached by the Board of Directors, any Officer or Director asking for a rehearing of any case must obtain a two-thirds approval by the Board of Directors to reopen the case.
  1. MEETING-BOARD OF DIRECTORS.

a. Board of Directors meetings may be held at the discretion of the Board, anywhere and/or

at anytime.

  1. OPEN MEETINGS. All board meetings shall be open to the public, but members wishing to address the board must make arrangements with the President prior to meeting by placing it on the agenda.
  1. EXECUTIVE SESSION. Upon a motion, duly seconded and carried by majority vote, the board may go into executive session for action or discussion concerning discipline of any member, board member, coach, player or parent and/or to discuss any acts of the aforementioned individuals which could be construed to be detrimental to ECSC, of in violation of these bylaws or to discuss appointments to committees, Head Coach’s approval or a vacancy of any board member. Further, upon motion, duly seconded and a passage by majority vote, the board can go into executive session to consider the formation or the approval of teams. No other matters can be discussed in executive session. The board may go into executive session and/or decide an issue despite the wrongful party’s failure to appear.
  1. VOTING:

a. Each member of the board except for the President shall have one vote on issues that come

before the board. The President shall not vote on issues except in the case of a tie vote, in

which case the President shall cast the deciding vote.

b. The President is authorized to poll members who may vote via phone, fax, or e-mail to

handle issues that require board attention that may arise outside of scheduled board

meetings. These matters and votes of the board shall be part of the minutes and shall be

recorded as such at the next meeting of the board. Polling of board members requires a 2/3

majority for action.

14. ORDER OF BUSINESS:

  1. The order of business for all ECSC meetings shall be:

1)Opening

2)Roll call

3)Minutes of previous meeting

4)Reports of Board Members

5)Reports of Committees

6)Special orders

7)Old business

8)New business

9)Good of the game

10)Announcements

11)Program

12)Adjournment

  1. In case of doubt as to any procedure at any meeting of the ECSC, “Roberts Rules of Order” shall govern.

15. JURISDICTION. All games played by members of the ECSC shall be under jurisdiction of the

ECSC.

16. TEAM LIABILITIES. Each team, upon formation as a member of the ECSC, shall be furnished with

a copy of the Constitution and Bylaws of the ECSC, and this shall be deemed sufficient notice of their

liabilities, policies, and/or playing rules.

17. FEES. The ECSC shall pay the necessary fees to MSA in order to be a member of MSA.

18. EXTRANEOUS CASES. If an occasion that is not fully covered by these rules, the Board of

Directors has absolute power to decide on such a case.

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ARTICLE ll ANNUAL GENERAL MEETING

1. The President shall call the meeting to order, if the President is not available then the Vice

President shall assume the duties.

  1. Roll call of board members.
  1. The President shall give an explanation of what board seats are up for election this year.
  1. Old Business shall be briefly described. Each officer and a brief description of their job and its current status.
  1. Voting on even numbered years will go in order as follows.

Vice President

Registrar

Head Referee

Head Coach

Girls Director

Voting on odd numbered years shall go in order as follows:

President

Treasurer

Secretary

Boys Director

  1. The President shall open the floor for nomination of each position starting with the seat of President,

and continuing in order based on the year of the election, with voting by the general public taking place after each nomination.

6.1: Candidates shall be given an opportunity to speak to the members in attendance.

6.2: Candidates do not have to appear in person to qualify for office as long as the requirements

herein are met.

6.3: Candidates for the position of President will be limited to persons who have served a full

term in any ECSC board position at any time in the past.

6.4: In the event that more than 2 candidates are nominated for a position, there will be a run-off

betweenthe top 2 nominees.

  1. Once voting for the open board positions is complete then the public may present concerns for the

boards consideration in the upcoming year.

7.1: The public shall not be allowed to motion or vote on any matter other than the elected board

officers.

7.2: The current President shall keep order and insure that all individuals have the opportunity

to voice their concerns or questions.

  1. The Secretary shall record all concerns of the public to be addressed by the board.
  1. Any New Business of the board may be discussed as well.

a)The Rules and Revisions Committee is a Standing committee of ECSC in accordance with the ECSC By-Laws. The committee shall be appointed by the President and shall consist of the Past President or appointed chairperson and four non-Council members. The committee will review and make recommendation on each proposal to be presented to the AGM prior to the submission of the proposal for consideration bye the AGM. The committee is empowered to submit its own proposals to the AGM.

b)All AGM proposals must be submitted in compliance with these established procedures. Any submitted proposal which does not meet the process requirements shall be considered by the Rules and Revision Committee and the AGM membership.

c)The proposals may be submitted by any member of the Association.

d)Proposals must be submitted in writing, citing the current sections to be changed, the exact wording on the change being submitted, and the justification for the proposed changes. Additional documentation may be attached to the proposal if necessary.

e)All proposals must be postmarked or hand delivered to the Chairman, Rules and Revisions Committee, not later than 30 days prior to the scheduled date of the AGM. Proposals postmarked or delivered after this date will not be considered by the Committee or the AGM.

f)Copies of each proposal may be obtained from the committee.

  1. The President shall then adjourn the meeting.

POLICIES

ARTICLE l REGISTRATION AND UNIFORMS

AGE DIVISIONS. The ECSC shall consist of boys and girls divisions divided between the ages of four (4) and eighteen (18). The divisions shall be Under 19, Under 16, Under 14, Under 12, Under 10, Under 8, Under 6 and Under 5. A player’s age shall be determined as of July 31 prior to the soccer-playing year (fall season).

REGISTRATION FOR MEMBERSHIP

  1. To become a member of ECSC a player must submit an application for registration. The Board of Directors shall establish registration fees.
  1. A player registered for his initial season must present a birth certificate or the equivalent at the time of registration or prior to the first league game.
  1. No player shall register without the written consent of a parent or guardian.
  1. The Board of Directors shall determine registration cut-off on a seasonal basis.
  1. Acceptance of registration and assignment of a player to a team shall be at the discretion of the Board of Directors.
  1. A Quorum must be in place before any reformation of a team can occur.
  1. A transfer of players calls for President, Registrar, & both Directors to be present at time of swap.
  1. UNIFORMS. The league will supply each recreation player with a uniform (as determined by the Board of Directors) that he/she may keep at the conclusion of the season.

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