EAS IV ACCOUNT REQUEST FORM

EXPENSE ASSIGNMENT SYSTEM, VER. IV (EAS IV) CENTRAL REPOSITORY

MEPRS EXECUTIVE QUERY SYSTEM (MEQS) REPOSITORY
User Security Awareness Certification and Agreement Form

I certify that I understand the system security-related rules, procedures, or practices outlined below and that I will comply with them to the best of my ability. I further understand that I can be held criminally liable for disclosing sensitive data in violation of The Privacy Act of 1974 and other applicable Federal statutes.

As a user of EAS IV Central Repository or MEQS Repository data or applications, I agree to:

  • Protect the privacy and integrity of sensitive data at all times and in accord with all applicable MHS, DOD, MTF, and service-specific policies and regulations.
  • Comply with my assigned access privileges and not attempt to access data or functionality not directly related to the performance of my job.
  • Not discuss or share sensitive data, except as authorized and required by my job.
  • Protect the confidentiality of all assigned userids and password(s) as highly sensitive data and not share them with others.
  • Select passwords that are at least eight characters in length and reflect a combination of alphabetic, numeric, and special characters.
  • Note the logon information displayed during each system access and report any suspicious activity to a system administrator or system security officer.
  • Secure the physical environment of my workstation at all times.
  • Position my monitor so that unauthorized persons cannot observe sensitive data displayed there.
  • Logout or lock my terminal when leaving my workstation area.
  • Safeguard sensitive data under "For Official Use Only" measures and prevent access to such data by unauthorized persons during all lifecycle stages.
  • Use downloaded or copied sensitive data only for as long as such use is authorized and based on a current need to know.
  • Secure sensitive data in both electronic and hard copy forms when not personally attended.
  • Ensure that hard copy sensitive data is shredded when no longer needed.
  • Take appropriate precautions to safeguard sensitive data stored or processed on workstations while it is in use, including measures such as encryption, screen savers, password control of files and subdirectories, and reliance on removable storage devices.
  • Ensure that electronic storage media containing sensitive data is transformed, physically erased, degaussed, written over, reformatted, or destroyed after use such that the sensitive data is not subsequently available for use by unauthorized parties.
  • Ensure that no residual sensitive data resides in my browser cache after accessing web-based systems.
  • Never use a disk of unknown origin on my workstation.
  • Participate in all required security training.
  • Report suspected vulnerabilities or breach-of-security incidents to a system administrator or system security officer.
  • Understand and comply with my individual security responsibilities.
  • Not use laptops for access unless they are securely configured and supported by removable media for storage.

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User Signature Date

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User Full Name (Print) User Organization

Section 1

Requesting Organization: ______Date: ______
User: (Pick One)
 Government Employee NAME: __________________Email: ______
 Contractor NAME: __________________Email: ______
Type of Access:
 EAS IV Repository Access
 EAS IV Application Business Objects Report Access*
*Please note, for application access the site System Administrator must also set up an EAS IV application account
I (Have/Do Not Have) Business Objects Version: ____BOXi R3 (Deski) If only using the Webi version of BOXi, there is no need to load software on the user workstation; If you need deski software, please request via an MHS Help Desk ticket.
Location: ________________Telephone: ___________

Section 2

State the reason for the request: (Please Explain in detail as to the reason for the request.)

Section 3

Army Headquarters MEPRS Representative Approval
______
(PRINT NAME) (SIGNATURE AND DATE)

Section 4

Electronic Data Interchange Person Number (EDIPN): ______

EDIPN Information: Launch “User Console” from Start\All Programs\ActivIdentity\ActivClient\User Console. Double click “Smart Card Info”. EDIPN number is listed after the user name.
Please complete the DHSS Rules of Behavior document and submit with the EAS IV Account Request Form.

Section 5

For questions or assistance with completion of this form, please contact the DHA Global Service Center at 1-800-600-9332 or via e-mail . Submit completed form to:
. Once the form is approved, submit to .