Early Childhood PAPBS Network Data Requirements

This document is intended to both provide guidance about the data tools that PW-PBIS teams should be using to guide their PBIS implementation and when the information collected with these tools should be submitted to the PAPBS network. Each of these data tools is designed to provide essential information that programs should be using to guide their decisions about implementation of PW-PBIS at their site(s). None of this data is collected simply for submission to the network.

The target collection dates are designed to accommodate the various times of the year that programs might begin implementation combined with the desire to collect annual data at a consistent time so that aggregated data will be meaningful. No matter when a program starts implementation, they should collect baseline data in order to guide their early work and to provide a starting point against which to measure their later progress. Data can be entered into the database at any time and should be entered as soon as possible after collection.

The midyear submission date was included to help coaches and facilitators manage their work load and to provide information to the state leadership team about the support individual programs might need. If a program begins implementation too late in the year to submit baseline data by December 31, they should simply enter their baseline data as soon as they have it. It is an individual program decision whether to then collect and submit progress data in the same year. For instance, implementation starts in November, baseline data is collected and submitted byJan/Feb. This program would probably benefit from collecting progress data in the spring. Alternatively, implementation starts in January and baseline data is collected and submitted by March/April. The amount of change likely to occur by May/June is probably not enough to warrant the work required to repeat the BoQ, TPOTS, etc. in that program year. This program would then submit progress data no later than June 30 of the following year. More frequent updating of data is certainly encouraged but this is the frequency that is requested by the PAPBS network.

Data Tool / Purpose / Baseline Data: Submitted by Dec. 31 / Progress Data: Submitted by June 30 / Where to submit data
Completed for: / Target Collection Dates / Completed for: / Target Collection Dates
Demographic Data / Identify program and participants enrolled in PAPBS Network / Enter into database upon enrollment in PAPBS Network
Benchmarks of Quality—2012 version / Guide implementation and monitor progress in implementation of PW-PBIS / Any programs that have not completed baseline BoQ previously / Within first 2 months of starting PW-PBIS implementation / All programs implementing PW-PBIS / By Late Spring / Enter into database
Teaching Pyramid Observation Tool (TPOT) / Guide implementation and monitor progress in classroom level portion of PW-PBIS in preschool classrooms / Any preschool classrooms that have a teacher for whom baseline TPOT info has not yet been gathered. (new classrooms or new teachers in existing classrooms) / Within first 3 months of starting PW-PBIS implementation / All preschool classrooms / By Late Spring / Enter into database when collected or no later than June 30
Optional CLASS accommodation for preschool programs that are required to use the CLASS due to other regulations / Guide implementation and monitor progress in classroom level portion of universal level of PW-PBIS in preschool classrooms
TPOT items for tiers 2 and 3 are still required with the TPOT / Any preschool classrooms that have a teacher for whom baseline CLASS/TPOT info has not yet been gathered. (new classrooms or new teachers in existing classrooms) / CLASS—As directed by the standards of the early learning program
Tiers 2 & 3 TPOT items—Within first 3 months of starting PW-PBIS implementation / All preschool classrooms / CLASS—As directed by the standards of the early learning program
Tiers 2 & 3 TPOT items—Late Spring / This will need to be submitted via email to your regional facilitator
Teaching Pyramid Infant Toddler Observation Scale (TPITOS) / Guide implementation and monitor progress in classroom level portion of PW-PBIS in infant/toddler classrooms / Any infant toddler classrooms that have a teacher for whom baseline TPITOS info has not yet been gathered. (new classrooms or new teachers in existing classrooms) / Within first 3 months of starting PW-PBIS implementation / All infant/toddler classrooms / Late Spring / Enter into database when collected or no later than June 30
Social Emotional Screening Tool: ASQ-SE, SSIS, PKBS, DECA
Note: This is a change in that we are using this data for screening only, not progress monitoring. / Screen all children to identify those who should receive targeted and/or individual social emotional supports/behavior plans / All children / Within the timelines required by your program for any screening upon referral or admission / Any children who entered the program after initial screening report / Within the timelines required by your program for any screening upon referral or admission / Enter into database
Authentic Assessment: BRIGANCE® Early Childhood Developmental Inventory (ECDI),Head Start Developmental Inventory (HSDI), Pearson THE OUNCE SCALETM ,THE WORK SAMPLING SYSTEM, Teaching Strategies GOLD, HighReach Learning GROTM
This is a new strategy for monitoring progress in more developmental areas without requiring work beyond that which programs are already doing. / Guide instruction and monitor progress in learning for all children / All children / As directed by the standards of your program and/or Keystone Star level / All children / As directed by the standards of your program and/or Keystone Star level
Behavior Incident Reports / Identify children who are struggling with behavior.
Identify areas of program and/or times of day, week, month or program year that may require additional planning and support / N/A / N/A / All situations that meet program criteria for generating an incident report as defined by the local program and/or their guiding regulations. / Submitted continuously and reviewed/analyzed monthly / Enter into Behavior Incident Reporting System as they occur

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