Dwight D. Eisenhower MIHE Transportation Fellowship Program
Student Application Packet
2/25/2013
DISCLAIMER: This document contains materials in support of Northern Arizona University’s Dwight D. Eisenhower Fellowship Program, made possible through a partnership with the U.S. Federal Highway Administration, Universities & Grants Programs Division. The contents of this application packet are for informational purposes only and do not constitute an obligation by Northern Arizona University or the U.S. Federal Highway Administration to award funding.
DWIGHT D. EISENHOWER TRANSPORTATION FELLOWSHIP PROGRAM
Program Overview
The Dwight D. Eisenhower Transportation Fellowship Program (DDETFP) provides funding for NAU American Native students and Hispanic students in the pursuit of a Degree (Bachelor, Master, or Doctorate) in transportation related fields at NAU. The objectives of the DDETFP are: to attract the nation's brightest minds to the field of transportation; to enhance the careers of transportation professionals by encouraging them to seek advanced degrees; and to retain top talent in the transportation industry of the United States.
PROGRAM PURPOSE
The purpose of the Dwight D. Eisenhower Transportation Fellowship Program is to stimulate interest among Minority Institutions of Higher Education (MIHE) students in conducting transportation-related research, pursue transportation-related degrees, to enter the transportation workforce.
STUDENT ELIGIBILITY REQUIREMENTS
1. Applicants for MIHE fellowships must be a Native American or Hispanic student and must be pursuing a degree in a transportation related discipline in a full-time program. Native American students will be given the priority.
2. Applicants must have at least one full academic year remaining in a program of study and must be enrolled for the entire academic year. A list of transportation-related disciplines can be found in appendix A or on the U&GP website (http://www.fhwa.dot.gov/tpp/ddetfp.htm#FellowshipsDiscip). Foreign students who are not U.S. citizens must provide a certified copy of their student I-20 ID or I-551 Permanent Resident Card that is issued by the U.S. Citizenship and Immigration Service (CIS).[1]
Fellowships are intended for:
· Undergraduate students (juniors and seniors) pursuing transportation-related undergraduate degrees at an MIHE who plan to enter the transportation profession upon completing their higher education.
· Graduate students (Masters or Doctorate) pursuing transportation-related graduate degrees at an MIHE who plan to enter a transportation profession upon completing their higher education.
TENURE OF FELLOWSHIP
· The duration of the fellowship will be 9 to 12 months for each academic year.
· Fellowship recipients are eligible for funding only during the months of full-time enrollment in undergraduate or graduate degree programs, or during on-site research projects or internships with approved transportation agencies.
· Recipients are only allowed to receive the MIHE fellowship for a maximum of two consecutive years.
· During the tenure of the award, the recipient must maintain satisfactory academic performance as established by Northern Arizona University’s Student Handbook.
FUNDING
If selected for the Academic year of 2013-14, students will be provided with tuition, fees, stipend and/or program-related expenses and travel to the TRB Annual Meeting. The amount of the funding received is variable, depending on the submitted program of study (See Application Packet – Part 2 of Application) and is subject to review and approval by the Federal Highway Administration.
Attendance at the TRB Annual Meeting is mandatory for all fellowship recipients. The TRB meeting is held in January 2014 in Washington DC. All recipients are required to submit a 300 word presentation abstract pertaining to their research for this conference. Those selected will be required to present at the conference. Additional information will be provided to students selected for the program for planning purposes.
· Please note stipends are taxable income and must be reported to the IRS.
· Recipient awards are based on the ranking given, and the availability of funding.
· All program-related expenses must be supported by receipts and invoices.
· Any unused funds must be returned to FHWA.
SELECTION PROCESS & TIMELINE
All NAU student fellowship applications will be evaluated by an Evaluation Panel, consisting of local, state, and private transportation professionals. Following the completion of their review, recommendations for fellowship awards are sent to the Federal Highway Administration for review. The final decision on fellowship recipients is the sole responsibility of the Federal Highway Administration and is subject to funding availability.
Tuesday, February 26, 2013 / Program Announced and Application available online for downloadTuesday, March 5, 2013 / Faculty and Student information session will be held in RM 321, located in Engineering Building (#69) from 11am-12pm.
March 1, 2012- April 1, 2013 / Complete of application packet, including Part 1 Application form, Part 2 Program of Study essay, and supplemental materials (official college transcripts, four letters of recommendation, eligibility documents (non-US citizens only) and professional resume (max 2-pages). Please note that all student applicants are strongly encouraged to discuss their Program of Study with their faculty advisor and/or the Campus Manager (Dr. Jun Ho). At minimum, applicants must obtain their faculty advisor’s signature on the application form, prior to submission.
Wednesday, April 1, 2013 / Student Fellowship Applications Due by 4:00 p.m.
Submit applications to Denise Walters in the Dean’s Office, Suite 322 (Engineering Building - 3rd floor) (Building #69). Please put all application materials in a storage envelope.
April 2 – April 15, 2013 / Student applications reviewed by Evaluation Panel
April, 17, 2013 / Fellowship recommendations sent to Federal Highway Administration Program Manager for review and final decision.
May 1 – May 30, 2013 / Federal Highway Administration, U&GP Program Manager makes final selection. NAU notifies all applicants of decision as soon as the final notification is received.
August 2013 / Fellowship recipients begin program
Note: fellowship recipients are encouraged to prepare their study early in Summer of 2013 in order to submit an abstract in a timely manner to Federal Highway Administration before September 16, 2013.
CRITERIA FOR APPLICATION EVALUATION
MIHE Fellowships will be awarded on the basis of merit. Evidence of merit will include:
· Academic records, including class standing, grade point average (GPA), and official transcripts.
· Letter of Recommendations regarding the applicant’s qualifications (minimum of 4 letters required).
· Work experience, if any, including employers’ endorsements.
· Proposed plan of study (The recipient should identify how their plan of study will enhance and impact the field of transportation.)
TRANSPORTATION RESEARCH BOARD ANNUAL MEETING (TRB)
Recipients will be provided a one-time expenditure (up to $1,500) for travel to Washington, D.C. to attend the TRB Annual meeting held January, 2014.
The recipients are responsible for logging on to www.trb.org and registering themselves. Students will make travel and hotel accommodations through the university to obtain the most cost-efficient rates. Discounted registration is provided for all Eisenhower recipients. Since funding is provided, attendance at TRB is mandatory. In addition to attendance at TRB, it is also required that students attend ALL Eisenhower Events. All Students should plan to arrive by Sunday, and leave after the Networking Reception on Tuesday. If students have other commitments (i.e., presentations or poster sessions) during TRB they must notify the U&GP Program Manager in advance and get approval.
Recipients are also required, regardless of funding level, to submit an abstract of their research (or proposed research) for review and consideration for presentation at TRB. The abstract will contain 300 words maximum. Selected recipients will be required to deliver a 10 – 15 minute presentation describing their research project at the meeting.
The following contact information shall be provided with each abstract:
a. Name of Recipient;
b. Name of Eisenhower Campus Manager;
c. Name of Faculty Advisor;
d. University / College;
e. Research Title;
f. Major of Recipient; and
g. Name as it is to appear on the TRB Badge.
The abstract should be submitted electronically through the Eisenhower Transportation Fellowship Campus Manager no later than September 16th to .
Presentations should be submitted electronically through the Eisenhower Transportation Fellowship Campus Manager no later than January 5th to . (For selected abstracts only)
Internships
Recipients may study or participate in research at transportation organizations during their tenure if, in the judgment of the faculty advisor and the Eisenhower Campus Program Manager, such study will enhance their knowledge in transportation. The Program Manager, U&GP must approve all internships. The stipend rate will remain the same.
PROJECT REQUIREMENTS
· Undergraduate and graduate recipients shall prepare a thesis/dissertation, or research paper on a topic directly related to a relevant transportation problem or issue. The Faculty Advisor should approve topics.
· Recipients are required to attend TRB held in January in Washington, D.C. and be prepared to present on their research project.
· The results of all research will be the property of FHWA and a copy must be made available to FHWA on an unlimited, royalty-free basis.
· Upon completion of the fellowship, a copy of each student’s thesis/dissertation, or research paper and any other related research must be submitted to the Program Manager, U&GP, along with the university’s year and DDETFP report. In addition, fellowship recipients also should notify the Campus Manager, Dr. Jun Ho, with the completion of their research project and a copy of their thesis/dissertation or report should be sent to Dr. Jun Ho to keep a record.
DEADLINE FOR STUDENT APPLICATIONS
Applications to the Fellowship Program must be submitted no later than April 1, 2013 by 4:00 p.m. for consideration. Late responses will not be considered. Electronic or fax submissions will not be accepted. Please put all application materials in a storage envelope. Completed applications must be submitted in hard copy format and delivered to Denise Walters, Suite 322, in the Dean’s Office (located on the 3rd floor of the Engineering Building) (Building #69).
NAU STUDENT & FACULTY INFORMATION SESSIONS
Information sessions for students interested in learning more about this program will be held on the following date and time:
· Tuesday, March 5th from 11am-12pm in RM 321 (located in Engineering Building #69)
For more information about the Eisenhower Transportation Fellowship Program, please contact the Campus Manager, Dr. Jun Ho, at or 928-523-5307.
DWIGHT D. EISENHOWER TRANSPORTATION FELLOWSHIP PROGRAMSTUDENT APPLICATION CHECKLIST
/ Download and review all program information and application materials/ Review eligibility requirements for program
/ Non-U.S. Citizens Only: Must include a copy of your I-20 ID or I-551 issued by the U.S. Immigration & Naturalization Service with your application.
/ Completed Part 1 of Application Form and obtained NAU faculty advisor signature
/ Completed Part 2 of Application Form providing details on proposed Program of Study.
/ Obtained minimum four letters of recommendation supporting your qualifications for the program.
/ Professional resume (maximum 2-pages)
/ Ordered official NAU Transcripts (applicants are responsible for tracking your transcript order).
/ Submit complete application package to Denise Walters in Dean’s Office, Suite 322, located in the Engineering Building (#69) by 4:00 p.m. April 1, 2013.
Appendix A: Dwight David Eisenhower Transportation Fellowship
Transportation-Related Disciplines *
Arts and SciencesArchitecture
Chemistry
Communication
Computer Science
Criminal Justice
Environmental
Science Information
Systems Logistics
Mathematics
Public Administration
Physics
Aviation
Aeronautical Studies
Airway Science
Aviation Flight Management Science
Business
Accounting
Business Administration
Business Management
Finance
Economics
Management
Marketing
Education and Human Development
Education
Human Factors
Human Resources
Psychology / Engineering
Chemical Engineering
Civil Engineering
Construction Engineering
Electrical Engineering
Electronic Engineering
Engineering (General)
Environmental Engineering
Geotechnical Engineering
Manufacturing Engineering
Mechanical Engineering
Structural Engineering
Transportation Engineering
Law
Law
Public Policy and Planning
Public Policy & Analysis
Political Science/Government
Urban and Regional Planning
Urban Studies
Transportation
Pavement and Materials
Transportation (General)
Transportation (Infrastructure)
Transportation (Traffic Operations)
Transportation Logistics
Transportation Planning & Management
Transportation Policy
Transportation Studies
*Other transportation-related disciplines may be approved by the Program Manager, U&GP on a case-by-case basis.
DWIGHT D. EISENHOWER TRANSPORTATION FELLOWSHIP PROGRAM
Application Form – Part 1
BURDEN STATEMENT
This collection of information is voluntary and will be used to determine the applicant’s qualifications for the DDETFP Public reporting burden is estimated to average 3 hours per response, including the time for reviewing instructions and completing the application. All information collected is confidential and will be used by program staff for program administration purposes only. Please note that an agency may not conduct or sponsor, and a person is not required to respond to, a collection of information, unless it displays a currently valid OMB control number. The OMB control number. The OMB control number for this collection is 2125-0617. Send comments regarding this burden to: Information Collection Clearance Officer, Federal Highway Administration, 1200 New Jersey Avenue S.E., Washington DC 20590.
Must be typed
NameClick here to enter text. / Official Use only
Current Address
Click here to enter text. / Telephone No.: Click here to enter text.
E-mail Address: Click here to enter text.
Permanent Address
Click here to enter text. / Telephone No.: Click here to enter text.
Check one box to indicate your current status as of 09/01/2013:
☐ Undergraduate ☐ Undergraduate ☐ Master’s student ☐ Doctoral student
(Junior) (Senior) ___1st year __2nd year ___1st year ___2nd year ___3rd year / RACE (optional)
☐ American Indian
☐ Alaskan Native
☐ Asian
☐ African American
☐ Native Hawaiian/Other Pacific Islander
☐ White
☐ Other
ETHNICITY (optional)
☐ Hispanic or Latino
☐ Not Hispanic or Latino
☐ Hispanic or Latino in Puerto Rico
☐ Not Hispanic or Latino in Puerto Rico
U.S. Citizen ☐ Yes ☐ No
If no, please attach a certified copy of your I-20 or I-551 ID issued by the I.N.S.
Gender: / Experience in Other Transportation Educations Programs
☐ Male / ☐ ENO Fellow Yr / ☐ NSTI Yr
☐ Female / ☐ UTC Award Yr / ☐ STIPDG Yr
☐ DDETFP Yr
College or University Click here to enter text. / Academic Department Click here to enter text.
Name, Title and Address of Faculty Advisor
Click here to enter text. / Telephone No.: / Click here to enter text.
Fax Number: / Click here to enter text.
E-Mail Address: / Click here to enter text.
Name, Title and Address of Campus Manager
(if different than Faculty Advisor)
Chun-Hsing Ho
Assistant Professor
Northern Arizona University, PO BOX 15600, Flagstaff, AZ 86011 / Telephone No.: / 928-523-5307
Fax Number: / 928-523-2300
E-Mail Address: /
Applicant’s Major
Click here to enter text. / Applicant’s Field of Study:
Click here to enter text.
Date
Click here to enter text. / *Signature of Applicant (Required)
Date
Click here to enter text. / *Signature of Faculty Advisor (Required)
DWIGHT DAVID EISENHOWER TRANSPORTATION FELLOWSHIP PROGRAM