Duties of Office Bearers of the Glenmore Park Netball Club

Duties of Office Bearers of the Glenmore Park Netball Club

President

·  Tochairallclub meetings

·  To leadthe clubinmattersofpolicy

·  Toensurethatallactivitiesofthe clubareundertakeninapropermanner

·  To resolve disputes where escalated by members

·  Tohaveacastingvoteatallmeetings

·  Tobeaclubsignatory

·  Toprepareareportifrequiredforclubmeetings

·  ToprepareanAnnualReportfor the club’s AnnualGeneralMeeting

·  Tobeadelegateofthe Penrith District Netball Association

·  ToprovideayearlyreporttotheDepartmentofFairTrading

·  Ensure all Executive committee have their Working with Children number

Vice President

·  ToundertakethedutiesofthePresidentintheabsenceofthePresident

·  ToundertakedutiesthatmaybedelegatedbythePresidentfromtimetotime

·  ToassistthePresidentintheproperconduct ofclubactivities and its members

Secretary

·  Toorganiseandmanagethe club’s rosters for all duties, i.e. canteen, control and any other duties with the Penrith District Netball Association (PDNA)

·  Toreceiveandsubmitalltheclub’scorrespondenceanddealwithitasdirected

·  Tomaintainaproperlistofallclubmembers

·  Tomaintaintrueandcorrectminutesofallmeetings

·  TomaintainliaisonwithPDNA

·  Toprepareandissuenoticesofmeetingsandothernoticesthatmaybedirected from time to time

·  IntheeventofnoPublicityOfficerbeingappointed,theSecretaryshallassumethe position

Treasurer

·  Toberesponsibleforthecollectionofallfeesandotherpaymentsandbanksamewithin seven(7)daysinabankaccountapprovedbytheExecutiveCommittee

·  Tomaintainatrueandcorrectrecordofallreceiptsandtransactionsandsubmitareport and bankstatementtoeachclubmeeting

·  TopayallaccountsasapprovedbytheExecutiveCommittee

·  TonotifytheExecutiveCommitteeofallunfinancialmembersandanyotheroutstandingmonies

·  Tobeaclubsignatory

·  TocompileandpresentanAuditedReport attheclub’sAnnualGeneralMeeting (AGM)

Registrar

·  Tomaintainaregisterofallclub membersintheirrespectiveteams

·  Toprepareallrelevantregistrationdetailsandrequirementstoregistermemberswith PDNA

·  ToensurethatbirthdateandphotographsmeetPDNArequirementsforregistration purposes

·  Toissueregistration“greencards”(brag books) foreachteamtotherespectivecoach

·  Toensuretoreturnofallregistration“greencards”atthecompletionoftheseason

·  ToprovideteamliststoExecutiveCommitteemembers

·  Toberesponsibleforthesafekeepingofallex‐membersregistrationcards

·  Toprovideareportforclubmeetingsifrequired

Umpire Convenor

·  Toappointandnotifyumpiresforallclubumpiringcommitments

·  TomaintainadetailedrecordofallumpiringbymembersandissueaccountsforpaymentstotheTreasurer

·  ToattendallmeetingsandlecturesadvisedbyPDNA

·  Toadvisemembers to re-sit their Section 1TheoryExam prior to it expiring

·  Topurchaseumpiringbooksandorganiseskills training

·  ToliaisewithPDNAConvenor

·  Tomaintainadetailedrecordofallumpires including umpiresresults, level and accreditations

·  Toadvisemembersofanyalterationstoumpiringrules

·  TonominateumpiresforfinalsseriestoPDNA

·  Ensure all umpires have their Working with Children number

Publicity Officer

·  Prepare newsletters throughout the year as required

·  Monitor and update Facebook with news and events

·  Update club web site as needed required

·  To maintain a list of club awards and recipients

Equipment Officer

·  Liaise with coaches regarding pick up and return dates for equipment

·  Conduct a stocktake on all equipment at the end of each competition

·  Provide the President with stocktake for Department of Fair Trading

·  Purchase equipment throughout the season as needed and approved by the Executive Committee

Uniform Officer

·  Conduct a stocktake on all uniforms at the end of each competition

·  Provide the President with stocktake for Department of Fair Trading

·  Purchase uniforms throughout the season as needed and approved by the Executive Committee

Coaching Convenor

·  Liaise with coaches regularly

·  Arrange attendance of coaches to appropriate coaching courses throughout the year

·  Maintainadetailedrecordofallcoaches includingresults, level and accreditations

·  Advisecoachesofanyalterationstoumpiringrules

·  Ensure all coaches have completed mandatory courses as outlined in the club by-laws

·  Ensure all coaches have their Working with Children number

Fundraising Convenor

·  Arrange fundraising activities as approved by the Executive Committee

·  Responsibleforthecollectionofall monies associated with the approved activities and to ensure Treasurer receives all monies

·  Seek prizes and sponsorship from businesses for fundraising activities

All officer bearer positions

·  Officebearersshallbeentitledforreimbursementofcostsincurredonbehalfofconducting clubbusinesssuchas,phonecallsandmiscellaneous items required to conduct club business. An itemised receipt must be provided to the Treasurer and approved by the Executive Committee for payment.

·  AnyOfficeBearerwhoresignsfromtheclub,orisexpelledorsuspendedbytheclub,shall handoveralldocumentsorpropertyheldintheirpossessionorcustody,whichbelongsto or relatestotheclub,totheremainingExecutiveCommittee.