JOB DESCRIPTION
Job Title: Reporting to: Hours of work:
Studio Assistant, General Manager, 30 hours per week over 5 days Monday to Saturday with evenings and Sundays where applicable
Location: Southwark, London
Contract length: Permanent, full time
Salary: £20,000 pa
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DUTIES AND RESPONSIBILTIES (including but not limited to:)
BOOKINGS
•Deal with all booking enquiries, and pencil bookings where applicable
• Input studio bookings onto the system – MATRIX – and keep all bookings entered
correctly andup to date
•Draft booking contracts where necessary, ensuring signed copies are returned and logged
•Liaise with General Manager over booking rates and discounts where applicable
•Source new contacts and potential bookings, to maximise the potential of the studios
•Create and maintain a booking database of current and potential clients
•Contact Clients to confirm or release studio holds
FINANCIAL
•When required raise deposit and final payment invoices, sending to client and ensuring
promptpayments are made
•Raise ‘incidentals’ invoices for studio extras such as water, photocopying etc.…
•Issue quotes to clients for studio hire
•Assist the General Manager with any financial, legal or insurance requirements
GENERAL
• Ensure all council and business related requirements are fulfilled and the studios adhere
to relevant planning permissions
•Keep track of all health and safety requirements, and ensure the studios meet minimum
regulations
•Ensure building is properly maintained, and kept in good presentable condition, keep track
of studio assets and ensure studios are kept in good working order
• Keep maintenance log and contact contractors when required for maintenance work,
dealing with handy man, electrician, plumbers, cleaner, security etc.
•Deal with all suppliers including cleaners, maintenance contractors
•Keep all confidential and personnel information secure and follow correct data protection
protocol
Application Information
Deadline: Thursday 23rdNovember 2017
Interviews: w/c Monday, 4th December 2017
Start Date:January 2018
Application Information: Please complete the application form and post or email it to Lori Ford, Glasshill Studios, Kings Bench Street, SE1 0QX or . No CVs or agencies.
Please clearly mark the subject of your email ‘Studio Assistant Application’
For an informal discussion about the post, please contact Lori Ford, General Manager, on 020 7620 2141 or email
October 2017
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Glasshill Studios
APPLICATION FORM FOR THE POST OF:
The form should be completed as fully as possible. Use additional sheets of paper if necessary.
Name:Address:
Telephone (Day):Telephone (Evening):
e-mail……………………………………………………………………………………………
Please give details of your education, with details of qualifications gained (e.g.
O-Level/GCSE, A-Level, BTEC, NVQ, other):
Please give details of any relevant training courses or seminars you have attended:
Please give details of your employment history (paid or voluntary), starting with your most recent post, giving job titles, responsibilities, period of service, and full name of the organisation:
Please list any other skills, qualifications, or interests, which may be appropriate for the post:
ADDITIONAL INFORMATION
Please explain why you would like this post, stating what qualities you think you can bring to the job, any additional information you feel supports your application. This will enable us to see how your particular skills and experience matches up to the requirements of the job. It is, therefore, important that you tell us as much as possible about yourself in relation to the Job Description and the items listed in the Person Specification.
Additional Information
REFERENCES
Please give the names and addresses and telephone numbers of two referees, one of whom should be your present employer, if applicable:
NameName
AddressAddress
TelephoneTelephone
Your relationship to refereeYour relationship to referee
If you are in any way related to/have a personal relationship with either referee please declare this now:
May we request a reference before making an offer to work?
Referee 1 YES/NOReferee 2 YES/NO
DECLARATION
I declare that, to the best of my knowledge, the information given in this application is correct and I understand that it will be treated as part of any subsequent contract of employment.
SIGNED:DATE:
1