Job Description

Title / Sponsorship and Fundraising Manager
Department: / Sponsorship and Fundraising
Scope: / To generate commercial income for the Students’ Union through advertising, partnerships, sponsors and reciprocal arrangements. To include management and oversight of supplier negotiation, commercial events planning and oversight, and support of student groups to realise their value in the marketplace.A core element of the role will demand cost control at all times.
Responsible to:
Responsible for:
Key Relationships: / Director of Commercial Development
Sponsorship & Advertising Coordinator, Sponsorship & Funding Coordinator
Marketing Manager, Events Manager, Project Manager(s)

This job description is an outline of the main responsibilities of the post and may be subject to future amendment as deemed appropriate. It should not be read as, nor is it intended to be, a complete statement of an individual’s contractual duties and responsibilities.

Duties and responsibilities include, but are not limited to, the following:

Sponsorship and Funding

  • Increase the range of, and revenue from all commercial sponsorship and advertising arrangements, including the creation and implementation of a fundraising strategy in line with the Union’s Strategic Plan.
  • Identify activities, projects and campaigns which lend themselves to targeted advertising to

maximise sales and opportunities for students.

  • Be responsible for all contractual arrangements to ensure legal compliance and fiduciary prudence on behalf of the Union; to ensure necessary arrangements are ratified at director level.
  • Oversee the marketing of advertising space within Students’ Union publications, printed and online to local and national advertisers in line with the strategy, organisational values and business requirements.
  • Ensure marketing campaigns for allsponsorships are planned and are delivered to agreed timescales.
  • Identify, develop and maintain working relationships with existing and potential clients, partners and key colleagues within the University.
  • Understanding of relevant industrial sectors (Graduate Recruiters/product & Services) and their relationship with the student population.
  • Seek leads for sponsorship partnerships and new business opportunities for Union activity, events and one off projects
  • Provide supportand guidance for staff whose departments are recipients of sponsorship revenue to ensure that obligations are met.
  • Research best practice from other students’ unions and remain up to date with trends and developments.
  • Seek opportunities for new Student Enterprise opportunities.

Student Support

  • Oversight of commercial activity withinStudent Groups, Societies, Sports Clubs and Student Run/ Media Groups in line with the strategy, organisational values and business requirements.
  • Ensure the student group sponsorship approval process for all student groups working closely with the Finance team, including process for receipt of gifts
  • Liaise with external stakeholders such as the University Campaigns and Alumni Relations Team and External Sponsors to ensure that student sponsorship and funding activities are in line with their processes.
  • Attend regular meetings with University Campaigns and Alumni Relations to discuss and evaluate student funding opportunities (Crowd funding and Cascade).
  • Provide support to all student groups with financial support effectively working with group development co-ordinators to minimalize financial risk.
  • Provide reports on student groups development meetings and maintain data for impact assessment, including maintenance of accurate and timely records
  • To ensure student group sponsorship and funding agreements are in line with the Students’ Unions policies and procedures in order to maintain standards and legal compliance. Assisting with collating compliance information such as Public liability insurance documents for the Safety & Core ServicesDepartment as required.
  • Support, review and develop the student group sponsorship and funding process.

Department Management and Business Planning

  • Plan service delivery and budget requirements through business planning and strategy mapping.
  • Create, implement and manage department budgets.
  • Deliver written progress reports on a monthly basis.
  • Lead the team to ensure that UoNSU values and behaviours are encouraged and met.
  • Work with the team to ensure a full service is provided at all times, providing cover as necessary.

Miscellaneous

a)Carry out the duties in accordance with the policies of the Students’ Union which may from time to time be determined.

b)Take the initiative on your own self development to update and develop your skills and abilities.

c)Comply with Health and Safety in line with current Students’ Union policies and procedures.

d)Be responsible for observing and implementing good environmental practices in line with Union/Company Policies.

e)Use approved brand identity in production of materials and documentation.

f)Attend meetings, conferences and seminars as required in relation to the operation of the department, your role and the Students’ Union as a whole.

g)Perform such other duties as may be necessary within the scope of the job to meet the needs of the department and Students’ Union as directed from time to time by your Line Manager.

h)The above responsibilities are detailed for guidance only. The Students’ Union is a dynamic organisation, responsive to the needs of our members. Other tasks will need to be undertaken in order to discharge the responsibilities of the post. Any permanent changes will be incorporated into the job description by agreement. This job description does not constitute part of the contract of employment.

Person Specification

Essential / Preferable
Attainments and Qualifications /
  • Good standard of basic education (A levels, NVQ Level two or equivalent e.g. CSEs, O Levels, GCSEs) or equivalent experience.

Experience /
  • Demonstrable experience of business development.
  • Evidence of managing revenue generation through advertising and sponsorship.
  • Experience of managing multiple projects.
  • Experience of managing a team and direct line reports.
  • Experience of supporting and coaching others.
  • Experience of negotiation with external organisations.
  • Experience of keeping administrative and financial records.
  • Experience of managing outside contractors.
  • Demonstrable experience of effective team working on multiple projects.
/
  • AIDA/DIPIDA sales training experience
  • Experience of writing sponsorship proposals.
  • Experience of working in a membership-led or volunteer organisation.
  • Experience of working with student groups.
  • Experience of working with funding agencies.

Skills and knowledge /
  • Ability to develop clear workable plans and establish the key, cost effective contributions to ensure success.
  • Ability to diagnose problems, provide innovative solutions and make logical, timely decisions.
  • Competent user of Microsoft Office (e.g. Outlook, Excel, PowerPoint etc).
  • Ability to use other bespoke IT databases.
  • Effective consultation and negotiating skills to achieve a desired outcome.
  • Effective verbal and written communication skills.
  • Able to demonstrate excellent organisational skills.
  • Able to demonstrate a high level of professionalism.
/
  • Understanding of the student market.
  • Demonstrable knowledge and understanding of crowd funding platforms.
  • An understanding of charities, volunteer or community groups funding markets.
  • Ability to deliver effective training.

Personal Qualities /Disposition /
  • Self-motivated with the ability to work on own initiative.
  • Outstanding interpersonal and relationship management skills, with the ability to build relationships with a wide range of people at all levels
  • Positive about working in a student-led environment.
  • Focused towards Customer Care and Customer Service.

Other /
  • Able to work flexible hours including evenings and weekends as necessary
  • Through your work and approach you identify with the organisational values of; empowerment, collaboration and inclusivity.

About the Students’ Union

The Students' Union acts as the recognised representative body of all students at the University, and every student is automatically a member free of charge. It promotes the interests and welfare of students, supporting and advising them. It provides social, cultural, sporting and recreational activities, including forums for discussions and debates, for their personal development. It is an integral and essential part of the University community and, as such, plays a full and active role in managing the affairs of the institution. In 2010 the Students’ Union became a registered charity.

With an annual financial turnover of around eight million pounds, the Students' Union is very active in all areas of interest to its members. It supports opportunities for students to represent their opinions about University life, creating improvements wherever possible; provides a comprehensive Advice Service to help students with academic, legal, financial and personal problems; finances Societies, Sports Clubs, a range of media groups, events programmes and support services; and assists over 4000 volunteers to take part in community projects. Through its associated company, UNU Services Limited, it runs 3 Shops, a Bar and a Print Shop.

As a charity the Students’ Union has a Board of Trustees which is responsible for the governance, management, strategy and budget of the Students’ Union. The Trustees currently consist of 4 of the elected Student Officers and 4 appointed External Trustees, with 4 appointed Student Trustees due to join the Board in the coming months. The daily work of the Students’ Union is directed by a Committee of elected Student Officers, with advice and support from staff. The Officer team is made of 7 part-time Officers and 7 full-time Officers whom are Sabbatical Officers taking a year off from their studies, and employed by the Students' Union on a full-time basis. Each Officer has their own portfolio of individual responsibilities as well as holding the shared responsibility for creating changes which will improve the lives of students at the University.

The Students' Union employs over two hundred staff in its Commercial Services and Membership Services. Around half of our staff are students who balance work with their studies and social lives. Other staff work full-time, some are part-time and some are required only during term-time and thus work for just part of the year. If you like working for and amongst young people, you will enjoy working for the University of Nottingham Students' Union.

Statement of Policy – Recruitment of Students and Former Officers

The Staff Protocol precludes employed staff of the Students’ Union and UNU Services Limited from commenting publicly upon the policies and work of the Students’ Union and any bodies associated with it. Staff may not sit on any Committee of the Students’ Union other than in an advisory capacity and in accordance with the guidelines set out in the Protocol. Staff may not act as representatives of the Students’ Union. For these reasons it is considered inappropriate for Executive Officers to hold paid employment with the Students’ Union or UNU Services Limited. There also exists the potential for conflicts of interest, either actual or perceived, for Officers involved in the direction and management of staff to be themselves staff. Any person holding such employment would be expected to resign their post prior to taking up Office. There is a specific exemption to this policy in regard to Officers being paid to carry out their duties.

For reasons of continuing potential conflicts of interest, former Officers of the Students’ Union will not be considered for paid employment with the Students’ Union, or UNU Services Limited, for a period of 2 years after their Term of Office has ended.

Other former students of the University of Nottingham, not having been Officers of the Students’ Union, may have had close involvement with particular areas of the Students’ Union and its work. In the event of an application for paid employment being received from a former student within 2 years of their having left the University, and having ascertained that they fulfil the selection criteria for the post, consideration will be given to the closeness of their involvement with the organisation and activities of the Students’ Union. In the case of close involvement such an application will not be considered for paid employment within the period of 2 years.

About the Department

The Sponsorship and Funding Department works across the whole organisation and is a very busy and collaborative department.

The team consists of;

Sponsorship and Funding Manager (full time) (New position)

Sponsorship and Advertising Co-ordinator (full time)

Sponsorship and Funding Co-ordinator (full time) (New position)

The role of the department is provide support and training to a range of student groups in sponsorship and funding opportunities as well as generating commercial revenue for the Students’ Union through advertising, partnerships and reciprocal arrangements.

About the Role

The Sponsorship and Funding Manager role was created to meet the demands of a growing Union and increasing activity. The role is to generate commercial revenue for the Students’ Union through advertising, partnerships, sponsors and reciprocal arrangements. Additional to this the role also provides support to sports clubs, societies, halls, student run and media groupsto enable students to realise their value in the marketplace and cost control at all times.

A key element of the role involves working across departments and with a variety of stakeholders; with staff, with students (members of the Students’ Union) and with University of Nottingham Campaigns and Alumni Relations Team. You will need to be able quickly to build productive working relationships at all levels across a diverse organisation.

Working in a Student-Led Environment

As a student-led organisation we recognise that working with us is likely to be very different from other organisations where you may have worked. The Students’ Union is a vibrant place to work. The elected Officers change yearly, and there are always a lot of new ideas to consider. To work successfully in this role, you must be comfortable with such changes and be ready to adapt accordingly.

Benefits Package

Salary Progression

  • Grade and Salary Scale:Grade 5Bpoint 36 - 42, £26,729-£30,974per annum

Starting Salary: £28,074 pa

  • Rising to £29,489from 1st January dependant on start date
  • Salary ProgressionIt is the normal expectation that staff are appointed at the first point of the salary scale, progressing incrementally along the scale with experience with the Students’ Union. The automatic increase is granted on 1st January each year (where staff are in post prior to 1st October), until the top of the scale is reached, usually within 3 years. In addition, a cost of living award is made, normally effective from 1st August each year, although we can never guarantee what the amount will be.

(Note: the grade for this post is subject to a pay review and a review of the job description format which may or may not require a change to the above).

Hours and Status

  • Contract: Permanent
  • Probationary Period: 3 months
  • Hours: Full Time, 35 hours per week, normally Monday to Friday 9.00am to 5.00pm with an hour’s unpaid lunch break. Due to the flexible nature of the role, the post holder will be required to, on occasion, work outside of the core hours for which Time Off In Lieu may be claimed in line with policy criteria.

Generous holiday entitlement

  • Annual Leave entitlement: 23 days paid holiday rising with service to 28 days.
  • Additional days leave: As well as the above annual leave entitlement, there is an entitlement to the following: 8 bank holidays per year, approximately 5 University closure days and 2 Union days.
  • Christmas Holidays: Most of the University closures and Union days (detailed above) fall at Christmas and Easter. As a result, the Students’ Union is usually closed for almost two weeks over Christmas and New Year.

Pension Provision

A Contributory Scheme: NUSPS

Non-contributory occupational sick pay scheme, dependent upon joining the pension scheme.