During the 2012/2013 School Year, the Roxbury Township Public Schools Began Posting Community

During the 2012/2013 school year, the Roxbury Township Public Schools began posting community flyers on the RSD Virtual Backpack rather than sending home this information in hard copy format and as Honeywell Alerts.

Community organizations that want to post their information here can email a version of their flyer along with the completed Flyer Distribution Request Form to .

Flyers must be from non-profit organizations and have approval from the Assistant Superintendent to be posted on the RSD Virtual Backpack.

Roxbury Township Public Schools recognizes the important role that non-profit organizations play in providing educational and cultural programs for district students in non-school hours. To facilitate that communication while at the same time conserving resources, the Roxbury Virtual Backpack portion of the district website allows outside organizations to post announcements while providing a limited quantity of paper copies to district schools. In addition to posting the announcement, notification of the announcement will be given to chosen schools for inclusion in parent communications, such as newsletters and emails.

To see if your organization qualifies to post materials to our website, please review the approval process information below and then complete the Flyer Distribution Request Form (next page). All materials must be approved by the Assistant Superintendent. Materials from for-profit companies do not qualify.

Approval Process

Organization must:

·  qualify as non-profit, charitable, or civic organization, and

·  submit materials and receive approval from the district, and

·  include the following disclaimer on the materials:

The Roxbury Township School District does not sponsor, endorse, or recommend any of the organizations, services, or activities described in these materials. In consideration for the privilege to distribute these materials, Roxbury Township School District shall be held harmless from any causes of action filed in any court or administrative tribunal arising out of the distribution of these materials, including all costs, attorney’s fees, judgments, or awards.

The district cannot approve the distribution of any material that:

­  Contains words, images, or symbols that are lewd, obscene, vulgar or sexual in nature;

­  Advocates for a specific political issue or viewpoint;

­  Contains language that is proselytizing in nature;

­  Substantially disrupts, or may reasonably be forecast to substantially disrupt or materially interfere with, the educational process or School district activities;

­  Undermines the School District’s curriculum;

­  Advocates or promotes the violation of existing laws, regulations, or ordinances, or official School District policies, rules and regulations, or poses a substantial risk of causing a violation of the same through the flyer’s distribution;

­  Places the School District in a non-neutral position with respect to a matter of controversy in relation to which the School District wishes to remain neutral;

­  Contains commercial taglines, logos, advertisements or other promotional material of for-profit entities and commercial activities except for a limited placement of logo(s) of event or program sponsor(s); or;

­  Does not prominently display the disclaimer set out above.

Printed Copies

Schools may only accept 25 paper copies of the announcement or flyer to make available at the school itself, usually in or near the school office. It is the responsibility of the non-profit to get the copies to the school.

Submitting a Flyer Distribution Request

Organizations must complete the online Flyer Distribution Request Form found on page 2 of this document, which includes a copy of their flyer in one of the following formats: PDF, JPEG, or Microsoft Word.

Posters

Some organizations simply want a poster to be hung on a community bulletin board at school, which is often available at high schools. Posters to be hung in schools are handled at the school itself. Posters must meet the same criteria as flyers to be eligible for school/community bulletin boards. Poster requests are handled by the school principal.

Materials for Teachers and Staff

The district does not approve promotional materials targeted at teachers. It is up to the school principal or administrator to allow distribution of flyers to teachers or in school staff lounges.

Please note that your flyer will be returned if the information listed above is not provided.

Thank you for interest in the RSD Virtual Backpack.

Event Title:

Event Start Date: / / Event Start Time:

Month Day Year

Event End Date: / / Event Start Time:

Month Day Year

Event Description (The event description information is posted online):

Location Name:

Address:

City, State, Zip Code:

Group / Organization:

The name of your organization.

Tax ID of Organization/Group:

Contact Name (Posted Online):

Email Contact (Posted Online/Used For Flyer Confirmation):

Contact Phone: Fax:

Web Address:

Agreement:

The agreement for uploading content to the RSD District site:

q  Check the box if you agree:

I have read and agree with the regulations listed on the Flyer Distribution Procedure page for Roxbury Township School District. I understand that the district has no obligation to distribute materials that are not received in time, or that violate any of these requirements. I agree that this approval is for this flyer only, and that any other items that I wish to have posted will need to be approved separately. Once approved, I agree that this flyer is ready to be posted as it was sent to the district. If you have any questions, please contact the Personnel Office at 973-584-6799 or email Ann Rhodes at .