DunedinHospitalRedevelopment:Stage 1

ProgressReport

Author / KieranReilly
ReportDate / 16February2016
DocumentLocation / LotusNotesDHBHospitalRedevelopmentsFiling/DunedinHospitalRedevelopment/KeyDocuments
ReportNumber / 12

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ThisdocumentisbeingsubmittedtotheSouthernPartnershipGroupviathefollowinggroup(s)forreview:
ChrisFleming,InterimSDHBCEO
MhairiMcHugh,ManagerCapitalandOperating,MoH / 17/02/2017

1)Project Objective

Themainobjective for thenextyearisto preparea longandshortlist ofoptionsaspartoftheIndicativeBusinessCaseandarecommendedpreferredway forward totakeintothe DetailedBusiness Case.

2)CurrentProgress

a)Projectobjectives

Withinscope? / Yes
Ontime? / Atrisk
Onbudget? / Yes
Anysignificantrisks? / Yes.

b)Activitysincelastreport

Thisreport shouldbereadinconjunctionwiththeother progressreports. Theprojectteam’sfocus hasbeenondetermining the way forwardfor workingupthedetailontheshort listofoptionsthatwereidentified In Decemberandconfirming thespecificarrangementsfor completionoftheIBCinJune.

FurtherplanningfortheDetailedBusinessCasewillbeundertakeninMarch.

ArrangementsforundertakingamarketsoundingandGateway1 arebeingprogressedwithTreasury. I

c)Scopechangessincelastreport

Furtherplanningfor completionoftheIndicativeBusinessCasehasbeenundertaken.Asaresult some ofthemilestonedatesin Section 3for MayandJunehavebeennowbeenconfirmed.

d)Issuesarisingsincelastreport

Therehasbeen a3 weekdelayin the commencement oftheQuantity Surveyor–theyheldtheir firstdiscussionswithother team memberson17February 2017.

Logistics willbe a challengethroughout theproject.Thismonthadditionalworkshopsandmeetingshavebeenset upto helpconfirm thescopeofthelonglistoptionsandprogress workonthebasecase.Keymeetingdatesforthe yearhavebeenscheduled.

3)Milestones

# / MilestonesStage1 / TargetDate / Actual/Comment
B / IndicativeBusinesscase
RFP-IBC
1. / RFPsforBusinessCaseWriterandHospitalPlannerpostedonGETSandAconex / 3June2016 / Complete
2. / EvaluationPanelsconvened / 11-15July2016 / Complete
3. / Approvaltonegotiatewithpreferredrespondents(SPGandMOH) / 26July2016 / Complete
4. / Contractscommence / 8August2016 / Complete
IndicativeBusinessCasePlanningPhase
5. / CompletedevelopmentofafinancialmodelframeworkforSouthernDHB / 29Sept2016 / Complete
6. / DraftDetailedServicesPlan:PartB(Deliverable4-Sapere)producedforconsultation / 27Oct2016 / Complete
7. / FinalDetailedServicesPlan:PartB(Deliverable4-Sapere)toSPG / 29Nov2016 / Approved–finaleditundertaken
8. / Longlistofoptions / 20Dec2016 / Complete
9. / MarketsoundingforPPP(ifrequired) / 11April2017 / Teleconferenceheldtoconfirmarrangements
10. / ShortlistofoptionsanddraftIBC / 5April2017
11. / SPGpresentationonprogresswithdraftIBC / 2Mayand30May
2017
12. / Gateway1Review / May2017 / Teleconferencescheduledtoconfirmarrangements
13. / IndependentQualityAssurance / TBC
14. / ConsultationwithSDHBandMoHstakeholders / May2017
15. / FinalIBC / 6June2017 / ForSDHBFREreviewon13June2017
16. / SPGreviewofIBC / 27June2017 / SPGapprovalrequired
17. / CICReview / 19July2017

Thesetimeframesdonot includeanyreviewsbythe CapitalInvestment Committeenorsignoffs(whererequired) bythe MinistersofHealthandFinanceor Cabinet.

4)Budget1

ThefiguresbelowareuptotheendofJanuary 2017against theapprovedtwoyearbudget.

2

1TravelandaccommodationrelatestoMoHstafftravel.CostsforSPGandconsultantsareincorporatedintheirrespectivelineitems.

5)Risks

Thetoprisksintheriskregisterarelistedbelow.Highrisksarethose thathavebeenidentifiedwiththepotentialtodelayprogressoftheprojectand/orimpact ontheabilitytoachievethedeliverables.

6)Recommendations

ItisrecommendedtheSouthernPartnershipGroup(SPG):

a)Noteanddiscussthisprogressreport.

b)Noteadedicatedprojectco-ordinatorisbeingappointedbyMoHtosupportthisproject.

c)DiscussarrangementsforcontractorsintheDBCphase.

d)Discusshowthesettingofanelectiondaterelatestoprovisionofadvice.

e)NotereviseddraftToRforSPGwillbecirculatedpriortotheMarchSPGmeetingforreviewanddiscussion.