Job Description

Post Title: / Attendance Officer
Reporting to: / Pastoral Director
Liaising with: / Staff, students and parents/carers and external agencies as appropriate
Working time: / Full Time 37 hours - Term time + 10 days
Salary/Grade: / Scale 6 £23,398 - £24,964 per annum pro-rata to weeks worked actual salary will be £19,776 - £21,100 per annum
Disclosure: / Enhanced
Key Responsibilities: /
  • Monitor the attendance of all students challenging and investigating student’s absence from school and promoting good attendance
  • Work closely with the Administration Assistant to ensure parents/carers are informed on a student’s first day of absence prioritising vulnerable students, ensuring reasons for absence are effectively input into SIMS and registers are adjusted accordingly.
  • Ensure SIMS contains accurate student attendance data and use SIMS to produce reports when required
  • Ensure statutory registration of students is completed by checking registers and filling in missing marks
  • Check all absences are correctly coded.
  • Report on attendance to the pastoral team, SLT and to Governors
  • Work directly with students and their families to support them with attendance issues (including home visits)
  • Coordinate manual and computerised recording systems for student attendance and punctuality issues, analysing and evaluating data and producing reports as required
  • Hold regular meetings are held with Heads of Year to consider attendance and ensure the appropriate attendance stages are followed including the preparation of appropriate letters in relation to attendance
  • Follow statutory and/or local procedures where attendance falls below acceptable levels or is a cause for concern
  • Follow statutory and/or local procedures to deal with unauthorised absence in term time
  • Follow the academy policy and all legislation relating to the attendance of students
  • Work closely with colleagues and partner agencies regarding attendance
  • Meet with students and their parents/carers where attendance and/or punctuality is a concern and formulate individual plans to improve attendance/punctuality
  • Ensure student who are absent for prolonged periods receive regular and relevant work
  • Monitor the attendance of students attending alternative provisions
  • To assist with emergency situations assisting with students/staff who become ill whilst at school or requesting first aid support, liaising with parents/carers as required

Other Specific Duties: / To be a full and active member of the Pastoral/Data and Communications Team, assisting and covering for colleagues in the area of Pastoral Support and across school.
Employees are expected:
  • Participate in the administration of emergency first aid in school
  • Monkwearmouth School is an inclusive school and expects all colleagues to support in the behaviour management and supervision of students and take part with active duties to support student supervision on a daily basis
  • Play a full part in the life of the school community, supporting its distinctive mission and ethos, encouraging and ensuring staff and students follow this example, including representing the school in a professional and positive light at all times to all stakeholders
  • To engage actively in the performance review process, including undertaking the role of appraiser for identified staff
  • To be fully compliant with the school’s safeguarding policy and contribute to the safety and supervision of students, staff, visitors and community users
  • Comply with any reasonable request from a line manager to undertake work of a similar level that is not specified in this job description
To carry out any reasonable request made by the Headteacher.

Declaration

I have read, understood and accept the specific requirements and responsibilities outlined in this job description.

Name of employee: Signature: …………………………..…………..

Position: Date:

Name of Line Manager: Signature: …………………….…………………..

Position of Line Manager: Date:

Headteacher signature ………………………………………..Date:

The school will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition.

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