INVITATION FOR QUOTATIONS FOR SUPPLY OF

GOODS UNDER SHOPPING PROCEDURES

To

______

______

______

______

Dear Sirs,

Sub: INVITATION FOR SUPPLY OF ICT EQUIPMENT FOR IMS-II IMPLEMENTATION

Brief Description of the Goods / Specifications / Quantity / Delivery Period / Place of Delivery / Installation Requirement
Server / As per Annex -1 / 2 No. / 30 Days / BTFEC, Thimphu, Bhutan / Rack mounting and Operating system Installation
Rack / As per Annex – 2 / 1 No. / 30 Days / BTFEC, Thimphu, Bhutan / Assembling (if required), fixing all the accessories, and installation at location provided at BTFEC Office
UPS / Smart 5 KVA UPS to support the servers, the network equipment mounted on the RACK. The form factor should be rack mountable.
Refer Annex - 4 / 1 No. / 30 Days / BTFEC, Thimphu, Bhutan / Configuration with the other Equipment, rack mountable
Firewall / As per Annex – 3 / 1 No. / 30 Days / BTFEC, Thimphu, Bhutan / Installation and Configuration of security policies
Antivirus (Corporate Edition) / As per Annex – 5 / 1 Server Management + 20 client access / 30 Days / BTFEC, Thimphu, Bhutan / Installation and configuration
KVM Switch / 4 port, Rack mountable.
Refer Annex - 6 / 1 No. / 30 Days / BTFEC, Thimphu, Bhutan / Installation and configuration
Network Toolkit / Refer Annex - 7 / 1 set / 30 Days / BTFEC, Thimphu, Bhutan
Cat 6 UTP Cable / 1 roll / 30 days / BTFEC, Thimphu, Bhutan
RJ-45 / 100 pc / 30 Days / BTFEC, Thimphu, Bhutan
2 ton Wall mount Air Conditioner / 1 No. / 30 Days / BTFEC, Thimphu, Bhutan

2. Royal Government of Bhutan (RGOB) has received grant from the World Bank to be administered by Bhutan Trust Fund for Environmental Conservation (BTFEC) under the project, Sustainable Financing for Biodiversity Conservation and Natural Resource Management Project – Project ID P127490; and intends to apply part of the proceeds of this fund to eligible payments under the contract for which this invitation for quotations is issued.

3. Bid Price

a) The contract shall be for the full quantity as described above. Corrections, if any, shall be made by crossing out, initialing, dating and re writing.

b) All duties, taxes and other levies payable on the raw materials and components shall be included in the total price.

c) Sales tax in connection with the sale shall be shown separately.

d) The rates quoted by the bidder shall be fixed for the duration of the contract and shall not be subject to adjustment on any account.

e) The Prices shall be quoted in Ngultrum only.

4. Each bidder shall submit only one quotation. Bidder shall not contact other Bidders in matters relating to this Quotation.

5. Validity of Quotation

Quotation shall remain valid for a period not less than 30 days after the deadline date specified for submission.

6. Evaluation of Quotations

The Purchaser will evaluate and compare the quotations determined to be substantially responsive i.e. which

(a) are properly signed ; and

(b) conform to the terms and conditions, and specifications.

The Quotations would be evaluated for all the items together.

Sales tax in connection with sale of goods shall not be taken into account in evaluation.

7. Award of contract

The Purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest evaluated quotation price.

7.1 Notwithstanding the above, the Purchaser reserves the right to accept or reject any quotations and to cancel the bidding process and reject all quotations at any time prior to the award of contract.

7.2 The Bidder whose bid is accepted will be notified of the award of contract by the Purchaser prior to expiration of the quotation validity period. The terms of the accepted offer shall be incorporated in the supply order.

8. Payment shall be made immediately after delivery and completion of installation of the goods.

9. Normal commercial warranty/ guarantee shall be applicable to the supplied goods.

10. You are requested to provide your offer latest by 1200 hours on 09 March 2015.

11. We look forward to receiving your quotations and thank you for your interest in this project.

(Purchaser)

Name: Director, BTFEC

Address: BTFEC, P.O. 520, Thimphu, Bhutan

Tel.: +975-2-339861/339862

Fax: +975-2-339863


FORMAT OF QUOTATION

Sl. No. / Description Goods / Specifications / Qty. / Unit / Quoted Unit Rate in Nu. / Total Amount
In Figures / In Words
TOTAL
Sales Tax

Gross Total Cost: Nu......

We agree to supply the above goods in accordance with the technical specifications for a total contract price of Nu...... (amount in figures) (Nu...... amount in words) within the period specified in the Invitation for Quotations.

We also confirm that the normal commercial warrantee/guarantee of ...... months shall apply to the offered goods.

We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf has engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices (as defined in the prevailing World Bank’s sanctions procedures) in competing for or in performing the Contract.

Signature of Supplier

SAMPLE SUPPLY ORDER

OFFICE OF …………………………………………………………………………

…………..……………………………………………………………………………

SUPPLY ORDER

To:

M/s

…………………………………………………………

…………………………………………………………

…………………………………………………………

…………………………………………………………

Dear Sir,

Sub: Supply of …………………………………………………………

……………………………………………………………………………

Ref: Your quotation No. …………. dated ………………………………

1. Your quotation No……of ……………………………(Date) for the supply of …………………………… has been accepted. You are requested to supply the following goods/equipment at the rates quoted by you and specified against each as per the specifications and terms & conditions specified hereunder:

SL. No. / Brief description of goods/ equipment / Specifications / Quantity to be supplied / Unit Rate (Nu.) / Total Price (Nu.)
1
2
3
4
5
Total

Vat/Sales Tax will be extra

2. Delivery Period: ………. days from the date of issue of this supply order.

3. Place of delivery ……………………………………………………

4. Consignee Address: …………………………………………

5. Vat/Sales tax if any will be paid at actual prevailing on the date of supply.

6. Standard Manufactures commercial Warranty/Guarantee shall be……….. months from the date of delivery and acceptance.

7. Payment shall be made within 15 days of delivery; and acceptance of the goods/equipment.

8.  Other terms and conditions are as under:

(Purchaser)

Date:

Place: Name: …………………………….

Designation:……………………….

ANNEX – 1: SERVER SPECIFICATION

Item / Specification / Quantity
APPLICATION SERVER
Form factor / 2U Rack
Processor / Intel Xeon Processor E5-2623 v3 4C 3.0GHz 10MB Cache 1866MHz 105W/ equivalent / 2
Memory / 8GB DDR4 Memory PC4-17000 CL15 2133MHz LP RDIMM or higher / 2
Drive bay / 8 x 2.5” Hot Swap HDD Backplane / 2
Hard drives (OS) / 300GB 15K 12Gbps SAS 2.5" G3 Hot Swap 512e HDD / 3
Hard drive (Application) / 1TB 10K 12Gbps SAS 2.5" G3 Hot Swap 512e HDD / 3
RAID / Support for RAID 0, 1, 5, 10 / 2
Network / Quad Port Gigabit Ethernet Adapter / 1
Power supply / Hot Swap Redundant / 2
Optical Drive / Internal DVD ROM
Operating system / Microsoft Windows Server 2012 Standard edition / 1
Rack kit / Rack Mount/Slides Kit, Cable Management Arm / 1
Warranty / 3 Years
DATABASE SERVER
Form factor / 2U Rack
Processor / Intel Xeon Processor E5-2623 v3 4C 3.0GHz 10MB Cache 1866MHz 105W/ equivalent / 2
Memory / 8GB DDR4 Memory PC4-17000 CL15 2133MHz LP RDIMM or higher / 2
Drive bay / 8 x 2.5” Hot Swap HDD Backplane / 2
Hard drives (OS) / 300GB 15K 12Gbps SAS 2.5" G3 Hot Swap 512e HDD / 3
Hard drive (Database) / 1TB 10K 12Gbps SAS 2.5" G3 Hot Swap 512e HDD / 8
RAID / Support for RAID 0, 1, 5, 10 / 2
Network / Quad Port Gigabit Ethernet Adapter / 1
Power supply / Hot Swap Redundant / 2
Optical Drive / Internal DVD ROM
Operating system / Microsoft Windows Server 2012 Standard edition / 1
Rack kit / Rack Mount/Slides Kit, Cable Management Arm / 1
Warranty / 3 Years

ANNEX – 2: RACK SPECIFICATION

The 42 U Rack should be compliant to the following:

1.  Contemporary, sleek appearance

2.  Multiple vendor equipment compatibility

3.  Full line of accessories

4.  Excellent heat dissipation

5.  Strong frame structure

6.  Sidewalls, Split rear doors

7.  Door Mount Fan Panel

8.  Baying Kits, tool less Shelves, casters

9.  Cable Management

10.  Power Strips: vertical or Rack mount

11.  Bolt Down Kits

12.  Tool less Blanking Panels, Fans

ANNEX – 3: FIREWALL SPECIFICATION

Description / Specification
Standards / IEEE 802.11n, 802.11g, 802.11b, 802.3, 802.3u, 802.1X (security authentication)802.1Q (VLAN)
802.11i (Wi-Fi Protected Access [WPA2] security)
802.11e (wireless quality of service [QoS])
IPv4 (RFC 791), IPv6 (RFC 2460)
Routing Information Protocol (RIP) v1 (RFC 1058), RIP v2 (RFC 1723)
Network protocols / Dynamic Host Configuration Protocol (DHCP) server, DHCP relay agent, Static IP
Point-to-Point Protocol over Ethernet (PPPoE)
Point-to-Point Tunneling Protocol (PPTP)
Layer 2 Tunneling Protocol (L2TP)
Spanning Tree Protocol (STP)
Dynamic DNS (DDNS) (DynDNS, TZO)
Routing protocols / StaticRIP v1, v2
NAT protocol / Port Address Translation (PAT)
Network Address Port Translation (NAPT), NAT traversal, one-to-one NATSession Initiation Protocol Application Layer Gateway (SIP ALG)
Firewall / Stateful packet inspection (SPI) firewall, firewall rules
Access Control / MAC-based access control, IP/MAC binding, wireless profiles
Content Filtering / Static URL blocking, keyword blocking, approved URL
Secure Management / HTTPS, username/password, X.509 v3 certificates
Encryption / Data Encryption Standard (DES), Triple Data Encryption Standard (3DES) and Advanced Encryption Standard (AES) encryption (128, 192, 256-bit)
Mounting / Rack mounting accessories
Warranty Support / 3 years

ANNEX – 4: UPS SPECIFICATION

Output Power capacity / 5KVA
Nominal Output Voltage / 230 V
Output Voltage Note / Configurable for 220: 230 or 240 nominal output voltage
Bypass / Internal Bypass (Automatic and Manual)
Battery Type / Maintenance-free sealed Lead-Acid battery with suspended electrolyte
Interface Ports / DB-9 RS-232, Minimum 1 SmartSlot
Audible Alarm / Alarm when on battery: distinctive low battery alarm: configurable delays
Emergency Power Off (EPO) / Yes
Management Software / Yes
Manual / Yes
Warranty Support / 3 years

ANNEX – 5: ANTIVIRUS

Program Version / 2015
Features / Automatically scans external storage device, protects USB drives from autorun infections, Anti Malware functions, silent firewall and IDS/IPS assurance, Intrusion detection and prevention, AntiSpyWare, Anti-Rootkit, Self-protection, Browsing protection, Zero-time protection, privacy protection, Flash drive protection, Entertainment Mode, Emergency Disk, Boot time scan, automatic download of updates, automatic update push to clients, Detects and removes potentially unwanted applications (PAUs)
Compatibility / Windows 7 Home Premium/Home Basic / Professional / Enterprise / Ultimate (32-bit and 64- bit)
Windows Sever 2012 (All Editions, 32 –bit and 64 bit)
Subscription Validity / 3 years

ANNEX – 6: KVM SWITCH SPECIFICATION

KVM Ports / 4
Interfaces / USB and PS/2
OS Compatibility / OS independent, No software or drivers to be required
Accessories / USB / PS/2 keyboard and mouse Y cables
Mounting Brackets
AC Power Adapter
User Manual

ANNEX – 7: 8-in-1 Networking Toolkit Contents

·  Crimp tool for 6P/8P plugs

·  Punch-down tool for 110 type terminal blocks

·  UTP/STP, flat cable stripper & cutter

·  Cable cutter

·  8P8C plugs

·  6P6C plugs

·  Cable tester for RJ45, 10BaseT, Token Ring, RJ11/12, and Coaxial BNC cables

6