2013 San Francisco McKinney-Vento Continuum of Care Process and Timeline
Event/ Activity / Responsible / Date/Time / Place / Notes
NOFA Released / HUD / November 22, 2013 / N/A / HUD releases the Notice of Funding Availability
LHCB Meeting for Final Approval of Process/Tools / HSA / December 2, 2013, 11:00 – 1:00 / 170 Otis, Born Auditorium / At this meeting, LHCB will approve and finalize the application materials and process. If there are changes to the process that require additional application materials, all materials will be updated prior to the Bidders’ Conference.
Bidders Conference / HSA, HomeBase / December 3, 2013, 10:00- 1:00 / 170 Otis, Born Auditorium / Release information about local priorities and HUD guidelines for proposals. Agencies will be given a proposal package and training on how to complete the application.
Agencies write Proposals / Agencies / December 3, 2013 - December 17, 2013 / Various / Two weeks
E-SNAPS Technical Assistance Workshop / HSA / December 10, 2013 / 1650 Mission St. Suite 302 Conference Room / In order to attend the workshop, you MUST schedule an appointment. Please contact Emily Salvaterra () to schedule a time between 11 AM and 3 PM.
Proposals are due / Agencies / December 17, 2013, 4:00 PM / 1650 Mission Street / See Proposal Submission Checklist for list of required documents and information about where and how to turn in documents. (Note: match documentation is due at this time. The documentation of leverage can be submitted any time before April 4th, 2014 ).
Priority Panel Training / HSA, HomeBase / December 19, 2013 / TBD / Priority Panel receives training for scoring projects.
Priority Panel reviews Proposals / HSA, HomeBase, Priority Panel / December 19, 2013 – January 6, 2014 / TBD / Priority Panel reads and scores proposals individually.
Priority Panel meets / HSA, HomeBase / January 6, 2014 – January 7, 2014 / TBD / Panel meets to discuss proposals and determine how projects will be ranked in the 2013 application.
Posting of Preliminary Priority List / HSA / January 8, 2014 before 9:00 AM / Via e-mail / Preliminary priority list emailed to agencies.
Sponsor Appeals due / Agencies / January 13, 2014
4:00 PM / 1650 Mission / Agencies may inspect their scores and formulate a written appeal based on appeal policy.
Appeal Committee meets / Appeal Committee / January 15, 2014 / TBD / Review appeals and recalculate scores, if necessary.
Local Homeless Coordinating Board Approval of Priority List / LHCB / January 17, 2014, 11-1 PM / 170 Otis, Born Auditorium / Present the Final Priority List to Full Local Homeless Coordinating Board for approval.
Final Priority List is distributed to applicants / HSA / January 17, 2014 / Via e-mail / Final priority list to be approved at LHCB meeting and emailed to agencies.
Grant Writer writes and compiles application / HomeBase, HSA / November 22, 2013 – January 24, 2014 / N/A / Grant Writer works with agencies and HSA to write, compile and fine-tune application.
Funding Committee Approval of CoC Application / Funding Committee / January 24, 2014 / 170 Otis, Born Auditorium / HomeBase and HSA will present drafts of the CoC Application for review and approval from the Funding Committee.
Application is due to HUD / HSA, HomeBase / February 3, 2014 / N/A / Application is packaged and submitted to HUD.
All match and leverage documentation due / HSA / April 4th, 2014, 4:00 PM / Via email / Agencies should submit all leverage documentation listed in their Project Application(s) to Megan Owens at