APPROVED
WESTCHASE COMMUNITY ASSOCIATION, INC.
REGULAR BOARD OF DIRECTORS MEETING
November 14, 2013
MINUTES
I. CALL TO ORDER
A meeting of the Board of Directors for Westchase Community Association, Inc. was held November 14, 2013 at the WCA Management Office, 10049 Parley Drive, Tampa, Florida 33626. Nancy Sells, President, called the meeting to order at 7:45 PM.
II. ROLL CALL
Directors Present: Management Staff: VMs and Alternates:
Joaquin Arrillaga Debbie Sainz, CMCA Carlos Quiros
Darrick Sams Charlotte Adams, CAM Bill Dennis
Nancy Sells Kelly Shires
Keith Heinemann
Ken Blair Directors Absent
Dyan Pithers Eddie Santiago
III. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited by those present.
IV. SECRETARY’S REPORT
October 10, 2013 Board of Directors Meeting Minutes submitted.
Keith Heinemann motioned to accept the October 10, 2013 board minutes. Joaquin Arrillaga seconded the motion. A vote was taken and the motion carried 6-0.
V. TREASURER’S REPORT
Ken Blair motioned to rollover the excess funds from 2013. Joaquin Arrillaga seconded the motion. A vote was taken and the motion carried 6-0.
VI. COMMITTEE REPORTS
A. Covenants Committee – Report Submitted
Joaquin Arrillaga motioned that the Board approve and accept as presented the October 30, 2013 Covenants Committee meeting recommendations as their own. Ken Blair seconded the motion. Vote was taken and the motion carried 6-0.
B. Government Affairs Committee – Darrick Sams
· Darrick updated everyone present that the gate at the recreation center will now be opened during non-school hours; that it was an oversight by maintenance that closed the gate to traffic.
· Darrick provided everyone on an update regarding the proposed development of Costco on Linebaugh Avenue
C. Modifications Committee –Reports submitted
D. S & T Committee – Kyle Roberts
a. Next meeting will be mid-December
VII. COMMUNITY ASSOCIATION MANAGER’S REPORT- Report submitted – Debbie Sainz
· Year to date closings on homes in Westchase are over-budget. Anticipated closings for 2013 were budgeted at 15 per month; to date we have 258 closings averaging 26 per month.
· Palm Scanners: To date we have 50% of all units input into the software program and anticipate completion by end of December – open enrollment to begin in January..
· Verizon Wi-Fi – All wi-fi cables have been installed with open wi-fi access now available at the Countryway pool and courts..
· USTA came back with more questions – we are working with the tennis court contractor on responses..
VIII. OLD BUSINESS
· Door Hangers vs. Courtesy notice mailout
Joaquin Arrillaga motioned to eliminate door hangers and courtesy notices from the violation notice process and go directly to a “first” notice to be mailed to owners, with the process only being a 1st & 2nd notice process. Nancy Sells seconded the motion. Vote was taken and the motion passed 4-2 (Dyan, keith)
IX. NEW BUSINESS
A. Nathan Lafer Award Nominees
Joaquin Arrillaga motioned to appoint 2 recipients for the Nathan Lafer Award this year: Mary Griffin and Ernie Sylvester. Nancy Sells seconded the motion. Vote was taken and the motion failed 2-4 (Ken, Darrick, Keith, Dyan)
Joaquin Arrillaga motioned to appoint Ernie Sylvester as the 2013 Nathan Lafer Award recipient. Darrick Sams seconded the motion. Vote was taken and the motion passed 5-1 (Keith)
B. Fine appeal – 9207 Woodbay (owner present at meeting)
Joaquin Arrillaga motioned to reduce the fine to $175 with payment due within 30 days of the hearing; failure to pay the fine will result in the original amount being due and payable immediately upon default. Ken Blair seconded the motion. Vote was taken and the motion passed 6-0
C. Fine Appeal – 10202 Newington Pl (owner present via phone conference)
Joaquin Arrillaga motioned to sustain the proposed fine of $1,000. Ken Blair seconded the motion. Vote was taken and the motion passed 4-2 (Keith, Dyan)
D. Revised Guidelines/Procedures for Variance Committee
- To be presented to Voting Members for Approval at the January meeting
E. Appoint Document Review Committee
Dyan Pithers motioned to appoint the following owners to the Document Review Committee: Dale Sells, Mike Clayton, Dixie Mills, George Estock, K.eith Heinemann. Ken Blair seconded the motion. Vote was taken and the motion carried 6-0.
F. Emergency Expense Authorization
Joaquin Arrillaga motioned that any repair expense that’s previously budgeted to be authorized by the Board President, PFM & CAM. Keith Heinemann seconded the motion. Vote was taken and the motion carried 6-0
G. December Office Work Schedule
Ken Blair motioned aloe the office staff to alternate Friday’s off in the month of December so long as the office is manned by an association manager & to close the office on December 27th. Joaquin Arrillaga seconded the motion. Vote was taken and the motion carried 6-0
ADJOURNMENT
Executive Session to follow to discuss employee related items (8:55PM)
______
Keith Heinemann
Westchase Community Association, Inc.
Secretary
cc: HOA File
WCA Board of Directors
Board Meeting Minutes Nov 14, 2013