Doveridge Village Hall

Wedding Reception Booking Form

Reception Date

Bride & Groom: / Reception Date:
Start Time: / Finish Time:
Additional Preparation Time: Date: From: To:
Extra time for clearing up: Date: From: To:

Hirer’s Requirements (all included in the hire charge). Please tick appropriate boxes.

Main Hall / Meeting Room / Kitchen / Bar / / Alcohol Licence
Crockery / Cutlery / Glasses
(Tumblers/Wine) / Remove Hall Tables / Entertainment Licence
Extra car parking within 100 metres subject to availability / Overnight security / Remove Hall Chairs

Alcohol & Entertainment Licences

If alcohol is to be consumed (whether or not from a pay bar) and/or more than 3 live entertainers will be performing you MUST discuss this with one of our Licence Supervisors (contact details overleaf) and have one of their signatures on this form. Otherwise your booking will not be confirmed. Just ticking the boxes above is not sufficient. This applies to each event, irrespective of the number of previous bookings.

Hirer’s Details

Name of Hirer/Contact:
Address:
Post Code:
Tel: / Email:

Deposits/Payments – Hire charges overleaf (Cheques payable to Doveridge Village Hall)

I enclose a non-refundable deposit of £10 to confirm our booking.
I enclose £10 for the cost of an alcohol/entertainment licence.
I will pay the ‘Good Care’ deposit of £150, when the balance of payment is due.
I will pay the balance of payment on receipt of the hiring invoice 6 months prior to the event.

Declaration

I have read the Conditions of Hire for Doveridge Village Hall and agree to abide by them.

Signed by the Hirer: Date:

The application for an alcohol/entertainment licence has been discussed with a Licence Supervisor and he has approved the arrangement for the consumption of alcohol and live entertainment.

Signed by Licence Supervisor: Date:

Return

Please retain one copy of this form for your records and return the other, together with your payments, to the Bookings Secretary: Rosemarie Fleming ‘Ashlea’ Chapel Green, Doveridge, Derbyshire DE6 5JY.

Tel:01889 568312. Email:

Doveridge Village Hall

2015 Hire Charges

The Hire Charges are normally reviewed at the end of each year with any amendments taking effect from 1st of January.

However, please note that the Management Committee has the right to alter the Hire Charges at any time. So, if you have made a booking well in advance, please check with the Bookings Secretary to confirm the latest hire charge.

Hire Charge for Residents within the Village

All day of wedding reception day, plus half day for preparation on previous day
and time for clearing up on following day – up to the deadline of 11.00 a.m. / £270.00
Additional half day for preparation on previous day (subject to availability) / £45.00

Hire Charge for Residents outside the Village

All day of wedding reception day plus half day for preparation on previous day
and time for clearing up on following day – up to the deadline of 11.00 a.m. / £300.00
Additional half day for preparation on previous day (subject to availability) / £50.00

Licensable Activities

If alcohol is to be consumed (whether from a pay bar or supplied free of charge) you must discuss this with one of the following Licence Supervisors. Until one of the Supervisors has signed your Booking Form your booking cannot be confirmed.

If alcohol is to be served there will be an additional charge of £10. These charges cover the costs of the licence fees.

Tony Morley. ‘Loxley’, 9 High Street, Doveridge, Derbyshire DE6 5NA.

Tel: 01889 562728, or Email:

or

John Ward. 29 Waterpark Road, Doveridge, Derbyshire DE6 5NU.

Tel: 01889 567522.

Payment Terms

Payment can be by cheque, made out to Doveridge Village Hall, and delivered to our Bookings Secretary Rosemarie Fleming, ‘Ashlea’, Chapel Green, Doveridge, Derbyshire. DE6 5JY.

Alternatively, payments can be made by BACS. Our bank details are shown on the hiring invoice.

Payment 1 – to confirm booking.
§  Non refundable deposit. / £10.00
§  Alcohol Licence. / £10.00
§  Entertainment Licence. / £10.00
Payment 2 – due 6 months before the Wedding Reception date
§  Balance of hiring charge – as agreed with the Bookings Secretary.
§  Good Care deposit cheque, held until after the reception date. / £150.00
The Good Care Deposit will be returned to the Hirer after the Hall has been cleared up and checked that it meets the standard described in the Conditions of Hire, and that there is no damage to the property. If the Hall has not been cleared satisfactorily, or there is some damage to the building, then part, or all, of the deposit will be retained.

Doveridge Village Hall – Wedding Booking Form March 2016 Page 2 of 2