Program Quality Assurance Services
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Charter School or District: Douglas
CPR Onsite Year: 2011-2012
Program Area: Special Education
All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report dated 04/18/2012.
Mandatory One-Year Compliance Date: 04/18/2013
Summary of Required Corrective Action Plans in this Report
Criterion / Criterion Title / CPR RatingSE 2 / Required and optional assessments / Partially Implemented
SE 4 / Reports of assessment results / Partially Implemented
SE 5 / Participation in general State and district-wide assessment programs / Partially Implemented
SE 6 / Determination of transition services / Partially Implemented
SE 7 / Transfer of parental rights at age of majority and student participation and consent at the age of majority / Partially Implemented
SE 8 / IEP Team composition and attendance / Partially Implemented
SE 9 / Timeline for determination of eligibility and provision of documentation to parent / Partially Implemented
SE 12 / Frequency of re-evaluation / Partially Implemented
SE 14 / Review and revision of IEPs / Partially Implemented
SE 18A / IEP development and content / Partially Implemented
SE 18B / Determination of placement; provision of IEP to parent / Partially Implemented
SE 26 / Parent participation in meetings / Partially Implemented
SE 32 / Parent advisory council for special education / Partially Implemented
SE 37 / Procedures for approved and unapproved out-of-district placements / Partially Implemented
SE 40 / Instructional grouping requirements for students aged five and older / Partially Implemented
SE 41 / Age span requirements / Partially Implemented
SE 54 / Professional development / Partially Implemented
SE 55 / Special education facilities and classrooms / Partially Implemented
SE 56 / Special education programs and services are evaluated / Partially Implemented
CR 7 / Information to be translated into languages other than English / Partially Implemented
CR 9 / Hiring and employment practices of prospective employers of students / Not Implemented
CR 10 / Anti-Hazing Reports / Partially Implemented
CR 10A / Student handbooks and codes of conduct / Partially Implemented
CR 10B / Bullying Intervention and Prevention / Partially Implemented
CR 12A / Annual and continuous notification concerning nondiscrimination and coordinators / Partially Implemented
CR 16 / Notice to students 16 or over leaving school without a high school diploma, certificate of attainment, or certificate of completion / Not Implemented
CR 17A / Use of physical restraint on any student enrolled in a publicly-funded education program / Partially Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 2 Required and optional assessments / CPR Rating:
Partially Implemented
Department CPR Findings:
Student records indicated that not all required assessments are completed. Specifically, the assessments in the area of suspected disability and educational assessments that provide the history of a student's educational progress in the general education curriculum were not consistently completed.
Description of Corrective Action:
General/Special education staff will be trained on Educational Assessment A and B forms. Special education staff will have informative session(s) regarding the guidelines of assessment, as well as the defintiton of specific assesment areas and appropriate assessment tools.
Title/Role(s) of responsible Persons:
NealyKoumanelis-Urquhart (Director), Laura Nasuti (Coordinator) / Expected Date of Completion:
01/20/2013
Evidence of Completion of the Corrective Action:
Staff assessment reports will include comprehensive results and recommendations, based on utilization of appropriate assessments tools.
Description of Internal Monitoring Procedures:
Monitoring of assessment reports to ensure thorough details and information pertaining to student level in specific areas.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 2 Required and optional assessments / Corrective Action Plan Status: Partially Approved
Status Date:05/21/2012
Basis for Partial Approval or Disapproval:
The district needs to develop procedures for the completion of the information required on Educational Assessment A, the history of a student's progress in the general education curriculum. In addition, guidance on the identification of the areas of suspected disability needs to be provided to school psychologists and special education teachers that conduct assessments.
Department Order of Corrective Action:
Develop local procedures for the completion of the Educational Assessment A that include assignment of the responsibility for completion within each building. Meet with school psychologists, special educators and related services staff to generate guidance on the areas of suspected disability.
Required Elements of Progress Report(s):
Submit the procedures, assignments and evidence of training (agenda and attendance form with name and roles) for persons completing the Educational Assessment A form for eligibility determinations by October 18, 2012.
Provide evidence of a meeting to generate areas of suspected disability and provide agenda, guidance and attendance sign in sheet with name role and signature by October 18, 2012.
Submit the description of the internal oversight and tracking system and identify the person(s) responsible for the oversight, including the date of the system's implementation. Submit this information by Ocotober 18, 2012.
Submit the results of an administrative review of student records. Indicate the number of records reviewed, the number found to be compliant, an explanation of the root cause for any continued noncompliance and a description of additional corrective actions taken by the district to address any identified noncompliance. Please submit this to the Department on or before by February 28, 2013.
*Please note when conducting administrative monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/18/2012
02/28/2013
1
MA Department of Elementary & Secondary Education ,Program Quality Assurance Services
Douglas CPR Corrective Action Plan
COORDINATED PROGRAM REVIEWCORRECTIVE ACTION PLAN
Criterion & Topic:
SE 4 Reports of assessment results / CPR Rating:
Partially Implemented
Department CPR Findings:
A review of student records demonstrated that speech/language and cognitive assessments did not consistently contain summarized procedures and results and define in detail and in educationally relevant and common terms, the student's needs, offering explicit means of meeting them.
Description of Corrective Action:
An assessment rubric will be developed and implemented system wide taking into account the need addressed above.
The result is to improve reporting of students performance level and the generating of educationally relevant recommendations based upon assessment results.
Title/Role(s) of responsible Persons:
NealyKoumanelis-Urquhart(Director), Laura Nasuti (Coordinator) / Expected Date of Completion:
01/20/2013
Evidence of Completion of the Corrective Action:
Sample assessment report rubrics.
Description of Internal Monitoring Procedures:
The Director of Student Support Services and the Special Education Coordinator will review selected reports for rubric compliance.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 4 Reports of assessment results / Corrective Action Plan Status: Approved
Status Date:05/21/2012
Basis for Partial Approval or Disapproval:
The district will develop an assessment rubric for reporting recommendations that are educationally relevant to meet the student's needs.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide a copy of the assessment ruberic and evidence of training for all staff who generate assessment reports. Submit the attendance sheet with name, role and signature by October 18, 2012.
Submit the description of the internal oversight and tracking system and identify the person(s) responsible for the oversight, including the date of the system's implementation. Submit this information by October 18, 2012.
Submit the results of an administrative review of student records. Indicate the number of records reviewed, the number found to be compliant, an explanation of the root cause for any continued noncompliance and a description of additional corrective actions taken by the district to address any identified noncompliance. Please submit this to the Department on or before by February 28, 2013.
Progress Report Due Date(s):
10/18/2012
02/28/2013
1
MA Department of Elementary & Secondary Education ,Program Quality Assurance Services
Douglas CPR Corrective Action Plan
COORDINATED PROGRAM REVIEWCORRECTIVE ACTION PLAN
Criterion & Topic:
SE 5 Participation in general State and district-wide assessment programs / CPR Rating:
Partially Implemented
Department CPR Findings:
A review of student records indicated that the state and district wide assessment section of the IEP for out-of-district students who are in a grade level designated for testing is not consistently completed.
Description of Corrective Action:
1. Dissemination of "Requirements for the Participation of Students with Disabilities in MCAS"(MA DESE)
2. Provision of training relative to the above need.
Anticipated results are to improve teacher knowledge and skills in the area of accommodations.
Title/Role(s) of responsible Persons:
NealyKoumanelis-Urquhart (Director), Laura Nasuti (Coordinator) / Expected Date of Completion:
04/18/2013
Evidence of Completion of the Corrective Action:
Director of Student Support Services and Special Education Coordinator will review all IEPs utilizing a prescribed rubric and survey staff in writing to determine implementation of corrective action activities.
Description of Internal Monitoring Procedures:
Utilization of IEP rubric in the evaluation of compliance through a random check process.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 5 Participation in general State and district-wide assessment programs / Corrective Action Plan Status: Partially Approved
Status Date:05/21/2012
Basis for Partial Approval or Disapproval:
The district will disseminate the requirements for participation in MCAS to each out-of-district placement and obtain an assurance for each eligible student. that students in out of district placements (in and out of state) will administer the MCAS or develop an Alternative portfolio for each eligible student by October 18, 2012.
Department Order of Corrective Action:
Disseminate with each contract for placement in an out of district placement a copy of the requirements for participation of students with disabilities in MCAS. Submit a list of each placement that was sent a contract and each collablrative where Douglas students are placed that was sent the requirements by October 18, 2012.
Required Elements of Progress Report(s):
Provide a list of the out of district placements, including collaboratives that received the requirements for participation in MCAS by October 18, 2012.
Submit the description of the internal oversight and tracking system and identify the person(s) responsible for the oversight, including the date of the system's implementation. Submit this information by October 18, 20127, 2012.
Conduct a review of out of district student records to ensure that the MCAS page of the IEP is fully completed.
Submit the results of the administrative review of out of district student records. Indicate the number of records reviewed, the number found to be compliant, an explanation of the root cause for any continued noncompliance and a description of additional corrective actions taken by the district to address any identified noncompliance. Please submit this to the Department on or before by February 28, 2013.
*Please note when conducting administrative monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/18/2012
02/28/2013
1
MA Department of Elementary & Secondary Education ,Program Quality Assurance Services
Douglas CPR Corrective Action Plan
COORDINATED PROGRAM REVIEWCORRECTIVE ACTION PLAN
Criterion & Topic:
SE 6 Determination of transition services / CPR Rating:
Partially Implemented
Department CPR Findings:
A review of student records showed that the district does not consistently complete and annually update Transition Planning forms for students age 14 or older. The purpose of the Transition Planning Form, a mandated form, is to document the planning that has occurred related to the student's course of study, post-secondary vision, disability related needs, self-determination skills, academic and functional skills needed to achieve the post-secondary vision and the role and action of school personnel, family members and adult service providers.
Description of Corrective Action:
Utilizing the MA DESE requirements and training materials, forms and procedures will be implemented and disseminated to the Intermediate school and High School staff in the requirement components; technical assistance will be provided as necessary.
Title/Role(s) of responsible Persons:
NealyKoumanelis-Urquhart (Director), Laura Nasuti (Coordinator) / Expected Date of Completion:
09/20/2012
Evidence of Completion of the Corrective Action:
Current IEPs that reflect the incorporation of the training requirements and development of tranisition plans
Description of Internal Monitoring Procedures:
Monitoring of IEPs to ensure compliance with transition requirements and development of tranisition plans.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 6 Determination of transition services / Corrective Action Plan Status: Approved
Status Date:05/21/2012
Basis for Partial Approval or Disapproval:
The district will develop procedures and provide training to appropriate Intermediate and High School staff regarding transition. A system designed to monitor IEPs and transition plans will be developed.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide documentation of special education staff training, including an agenda, a list of participants and/or signed attendance sheet (including name and role), and materials used at the training. Please provide this documentation by October 18, 2012.
Submit the description of the internal oversight and tracking system and identify the person(s) responsible for the oversight, including the date of the system's implementation. Submit this information by October 18, 2012.
Subsequent to the training, the district must conduct a sample record review of high school student IEPs to review the adequacy of transition goals and plans. Select records that represent a variety of students' needs (mild to severe) and grade levels. Provide a detailed summary of the district's record review to ensure that Transition Planning forms are completed and annually updated for all students 14 years and older by February 28, 2013.
Please note when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request a) List of student names and grade level for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s):
10/18/2012
02/28/2013
1
MA Department of Elementary & Secondary Education ,Program Quality Assurance Services
Douglas CPR Corrective Action Plan
COORDINATED PROGRAM REVIEWCORRECTIVE ACTION PLAN
Criterion & Topic:
SE 7 Transfer of parental rights at age of majority and student participation and consent at the age of majority / CPR Rating:
Partially Implemented
Department CPR Findings:
Student records indicated that age of majority notification is not consistently provided to the student and the parent one year prior to the student reaching age 18.
Description of Corrective Action:
Students' rights under legislation will be documented.
Title/Role(s) of responsible Persons:
NealyKoumanelis-Urquhart (Director), Laura Nasuti (Coordinator) / Expected Date of Completion:
04/18/2013
Evidence of Completion of the Corrective Action:
Sign off sheet will become a part of the students' temporary record.
Description of Internal Monitoring Procedures:
Record review.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 7 Transfer of parental rights at age of majority and student participation and consent at the age of majority / Corrective Action Plan Status: Partially Approved
Status Date:05/21/2012
Basis for Partial Approval or Disapproval:
The district will designate personnel to send the notice of age of majority notice to students one year before they turn 18 and their parent(s). Training on the associated Administrative Advisory will be provided to the relevant high school staff and the out of district coordinator.
Department Order of Corrective Action:
Develop procedures for notification of the age of majority. Provide training on the procedures. Establish a means to monitor the provision of the age of majority to students and parents. Conduct an administrative review for notification of the age of majority.
Required Elements of Progress Report(s):
The district will provide a narrative description of their revised procedures related to age of majority notification along with evidence of staff training on these procedures, which will include but not be limited to a training agenda, attendance sheet (including name/role) and copies of the materials presented. Please submit this to the Department by October 18, 2012.
Submit the description of the internal oversight and tracking system and identify the person(s) responsible for the oversight, including the date of the system's implementation. Submit this information by October 18, 2012.
Submit the results of an administrative review of student records. Indicate the number of records reviewed, the number found to be compliant, an explanation of the root cause for any continued noncompliance and a description of additional corrective actions taken by the district to address any identified noncompliance. Please submit this to the Department on or before by February 28, 2013.
Please note when conducting administrative monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/18/2012
02/28/2013
1
MA Department of Elementary & Secondary Education ,Program Quality Assurance Services
Douglas CPR Corrective Action Plan
COORDINATED PROGRAM REVIEWCORRECTIVE ACTION PLAN
Criterion & Topic:
SE 8 IEP Team composition and attendance / CPR Rating:
Partially Implemented
Department CPR Findings:
Student records indicated that not all required Team members are in attendance for Team meetings. Specifically, those not consistently in attendance include special education teachers, an individual with the authority to commit resources of the district and parents. The district utilizes the excusal process; however the written documentation for the excused member was not consistently present in the student record. Interviews indicated the staff members who are responsible for convening annual Team meetings were unaware that an individual with the authority to commit resources of the district was a required team member for annual meetings.
Description of Corrective Action:
Copies of the requirements for TEAM meetings from the regulations will be disseminated to staff; technical assistance will be provided as needed.
Title/Role(s) of responsible Persons:
NealyKoumanelis-Urquhart (Director), Laura Nasuti (Coordinator) / Expected Date of Completion:
01/20/2013
Evidence of Completion of the Corrective Action:
Lack of clarity with regards to the TEAM process will be resolved.
Sign off sheets indicating the receipt and review of required materials.
Staff members who are absent will develop a written summary for parents to have at the meeting, as well as follow up correspondence to ensure clarity. All documentation will be included in the main file.
Description of Internal Monitoring Procedures:
Ongoing administrative monitoring of this standard and yearly review of materials.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 8 IEP Team composition and attendance / Corrective Action Plan Status: Partially Approved
Status Date:05/21/2012
Basis for Partial Approval or Disapproval:
The district addressed the need to have excused members from the Team meeting provide a written report. The district did not address the issue of special education teachers absence from Team meetings and how it will ensure the consistent attendance of special education teachers.
Department Order of Corrective Action:
The district must develop a system for requiring attendance at IEP meetings. Also, the district nust identify individuals with the authority to commit resources and inform the individuals identified of their responsibilities.
Required Elements of Progress Report(s):
The district will provide a narrative description of their revised procedures related to Team Composition along with evidence of staff training on these procedures, which will include but not be limited to a training agenda, attendance sheet (including name/role) and copies of the materials presented. Please submit this to the Department by October 18, 2012.
Submit the description of the internal oversight and tracking system and identify the person(s) responsible for the oversight, including the date of the system's implementation. Submit this information by October 18, 2012.
Submit the results of an administrative review of student records. Indicate the number of records reviewed, the number found to be compliant, an explanation of the root cause for any continued noncompliance and a description of additional corrective actions taken by the district to address any identified noncompliance. Please submit this to the Department on or before by February 28, 2013.
*Please note when conducting administrative monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, with their role(s) and signature(s).
Progress Report Due Date(s):
10/18/2012
02/28/2013
1