How to Complete the Online Application
1. Programme Information
Please select the programme through which you are applying to study at a partner institution.
Erasmus Exchange programme (student) – students studying through this European exchange programme must want to be nominated by the University of Birmingham to an institution which has signed an Erasmus agreement with the University of Birmingham. The exchanges are usually restricted to specific academic areas.
Work Placements – students undertaking work placements should have agreement from their academic department prior to completing this form.
International Exchange programme –for students who want to be nominated by the University of Birmingham (outside the Erasmus programme) to attend universities that have signed exchange agreements with the University of Birmingham.
Please note that you can only apply to study abroad if you are registered on a degree programme that offers the option of a period studying abroad (please check with your exchange tutor).
2. Personal Information
The details provided here will be used to create your record as an exchange student. It is therefore of vital importance that this is true and accurate.
Nationality: please note that it is your responsibility to check whether you will require a visa for entrance to the host country. You should contact your host university or the country’s embassy for further advice if in doubt.
3. Addresses
We will need to contact you about your application and other information. It is essential that you provide your University of Birmingham e-mail address. E-mail is our primary mode of communication during the application process and we will be using it to send out essential information about the progress of your application and the exchange process more generally, including matters related to Student Finance and the Erasmus grant. The University does not send e-mails to any other e-mail accounts that you may have.
Choice of Host Universities
You must list three universities in order of preference. No more than two choices can be from the asterisked universities below. This is because these universities are either oversubscribed or have a very small number of places available.
Argentina
Pontificia Universidad Catolica Argentina*
Australia
University of Adelaide
University of Melbourne*
University of New South Wales*
University of Queensland*
Queensland University of Technology
Royal Melbourne Institute of Technology
University of Technology, Sydney
University of Sydney*
James Cook University#
Curtin University
Brazil
Universidade de Sao Paulo
Univeraidade Federal de Santa Caterina
Canada
Brock University
Carleton University#
Concordia University*
Dalhousie University
McGill University*
Simon Fraser University*
Trent University
Université du Quebec a Montreal
Université Laval
University of British Columbia*
University of Guelph (near Toronto)
University of New Brunswick
University of Ottawa* (does not accept business students)
University of Saskatchewan
University of Toronto*: not available for 17/18
University of Waterloo*
Western University
Wilfred Laurier University
Chile
Pontificia Universidad Catolica de Chile*
China
Beijing Language and Culture University
Fudan University
Shanghai Jiao Tong University
Tsinghua University
University of Nottingham Ningbo
Sun Yat Sen University (only for business students)
Ecuador
Universidad San Francisco de Quito
Ghana
University of Cape Coast
The Netherlands
University of Amsterdam
Hong Kong
University of Hong Kong
Hong Kong Polytechnic University
Irish Republic
University College Dublin (does not accept business students)
Israel
Hebrew University of Jerusalem
IDC Herzliya
Jamaica
University of the West Indies
Japan
Hitotsubashi University
Kansai University
Keio University
Kobe University
Kyoto University
Sophia University
Waseda University
South Korea
Korea University
Yonsei University
Pohang University of Science and Technology - POSTECH
Malaysia
University of Nottingham Malaysia
Mexico
Benemerita Universidad Autonoma de Puebla
ITESM (Tec de Monterrey)
Universidad de Guadalajara
Universidad Veracruzana
New Zealand
University of Auckland*
Singapore
National University of Singapore (does not accept business students)
Sweden
University of Lund
Thailand
Chulalongkorn University (only for business students)
Uruguay
Universidad de Montevideo
USA
Arizona State University*
Bellarmine University
Berry College
Birmingham Southern College
California Polytechnic University* (does not accept engineering students)
Endicott College
Illinois Institute of Technology
Iowa State University (for engineering only)
Marquette University: Business students only
New Mexico State University
North Central College
Loyola University of New Orleans
Pitzer College*
Providence College
Rutgers, the State University of New Jersey*
University of Alabama*
University of Cincinnati
University of Connecticut*: not available for 17-18
University of Hawaii, Hilo*
University of Illinois Chicago*
University of Illinois Urbana-Champaign* (does not accept business students)
University of Iowa
University of Kansas
University of Maine
University of Maryland* (does not accept business or engineering students)
University of Minnesota, Duluth
University of Mississippi* not available for 17-18
University of Pittsburgh*
University of North Texas
University of Virginia*
University of Wisconsin, Milwaukee
University of Wyoming
Wilkes University
Bryant University
San José State University
University of Hawaii at Manoa#
California State University – Monterey Bay#
# Subject to validation
5. Academic Background
The information required in this section is about the studies you are currently undertaking at the University of Birmingham.
(a) When we ask what degree you are studying for at the University of Birmingham we would like to know the level of study (e.g. bachelor’s degree) and the EXACT title of your degree (e.g. Modern Languages).
(b) In order to check whether you have the necessary academic background for your proposed programme of study you will need to check with your Exchange Tutor.
6. Proficiency in the Host Institution’s Language of Instruction
The information required in this section refers to your proficiency in language you are looking to study in. All students studying at the University of Birmingham are required to have a solid grounding in the host’s language of instruction before commencing their studies. Students may be required to withdraw from the host institution if, for linguistic reasons, they cannot manage the academic work for which they have registered.
Students who do not need to provide official evidence of language proficiency:
-Native speakers of the host’s language of instruction.
-Erasmus students: who in most cases are covered by provisions within our agreements, or else, a written statement from their department.
Students who do need to provide official evidence of target language proficiency:
All International Exchange Programme applicants who are not native speakers of their host’s language and who are not studying that language as part of their degree.
Whilst we do not necessarily require a test score, if you are not going to be studying in English, we do require you to inform us of your proficiency in the host’s language of instruction. You can do this by telling us if you are studying it as part of your degree or through LFA and about the grades that you have obtained. If you have undertaken an official language test, studied it at secondary school, or spent an extended period living in a country that shares your host’s language please explain this in your personal statement.
7. Proposed Study Period at Host Institution
In this section you are required to tell us when you are planning to study at the host institution. Please be aware of the term dates at the host institution.
8. Proposed Programme of Study
Before completing a list of modules to include with your application, you must refer to the host institution’s website to find out the range of subjects, topics and fields of study available, so you can discuss the options with your Exchange Tutor.
You must take the equivalent of a full time course at Birmingham whilst abroad. This must equate to 120 Birmingham credits (60 European Transfer Credits [ECTS]), the number of credits taken during a year of undergraduate study at a British university. Failure to follow and pass a full course load could lead to you failing your year abroad and potentially your degree. Likewise failure to comply with the minimum credit requirements carries a financial penalty for students studying in Europe in that failure to pass more than 45 ECTS (75% of the year) means that we have to ask you to repay your grant.
Even though you won’t be in Birmingham, you remain a student here, so please pay very close attention to the academic requirements of your year abroad.
9. Written Statement of Purpose (International Exchange applicants only)
This is a very important document, akin to your UCAS personal statement when you applied to Birmingham. It is essential that you’ve taken time to consider your reasons for wanting to study at your preferred host institutions; this is to ensure that they are the right choices for you academically and personally. Please write no more than 500 words explaining why you want to study at your three chosen universities. Do not write about why you want to study abroad, visit a particular country, or experience a specific culture, or provide details of your career-either academic or professional-to date. You need to write about why you have chosen those particular universities.
Please note that we will not process your application if the personal statement has not been uploaded as part of it and if it deviates from these guidelines.
10. Disabled Students’ Statement
You only need to complete this section if you will require disability support during your time studying at a host institution. If you have a disability that will affect your studies please provide us with full details so that your needs whilst you are abroad can be assessed by Disability Services and communicated in full to your host institution so that you receive the assistance that you require to undertake the exchange. If you do not have a disability that affects your studies or your ability to participate in an exchange please tick “no”.
11. Student Declaration
By submitting this form you confirm that the information you provide is correct and true.
12. Exchange Tutor’s Approval
When you are completing your application and choosing your university options it is compulsory that you get approval from your departmental exchange tutor. Your exchange tutor will then inform the Study Abroad & Exchanges Team that they support your application allowing the SA&E team to proceed in processing your application.
13. Application Checklist
This section is to help ensure that you have fully completed the application form and provided all the supporting documentation required. We will not consider any applications that are incomplete. It is also advisable to keep a copy of your application for your own reference.
14. Deadlines
The deadlines for the online application forms are:
For the International Exchange Programme: 25thNovember 2016 (5 pm)
For the Erasmus scheme: 15thJanuary 2017
Please note: if you are a languages student who will be attending more than one university (or undertaking more than one work placement, or splitting the year between study and a work placement) you will need to submit more than one MoveOn application.
15. Important Note on the International Allocation Process:
The Study Abroad and Exchanges Team aims to allocate a university place to all students that would like to study abroad. We cannot guarantee that you will be allocated to one of your three choices (particularly if your have chosen *universities from the list). A number of our International partners have a limited number of spaces and therefore places can be very competitive. In this instance we will allocate places based on first year averages and personal andacademic reference.