Invitation to Bid

Purchasing Division

October 18, 2007

Bid L07-10-309

Attention: Linda Ingram, Senior Buyer

1000 10TH Street, Greeley, CO 80631

PH: 970-350-9325

FAX: 970-350-9328

Your quotation is requested for “PRINTING SERVICES” as specified. All pricing shall include delivery to: City of Greeley Finance Department, 1000 10th Street, Greeley, Colorado80631

All interested bidders are required to view the 2007 Budget Book and review the requirements for the 2008 Budget Book. Call Sheri Dern at 970-350-9735 to arrange a time to view the document at City Hall, 1000 10th Street, Greeley, CO.

Interested respondents are requested to submit quotations on or before November 1, 2007 to the address or fax number noted above. A proof must be provided to Sheri Dern for signature prior to running the print job. Delivery of the finished product must be by November 30, 2007 for Part I if vendor is not awarded Section F-Book Assembly and no later than January 21st, 2008 for Part II. Fax bids will be accepted, however, the City of Greeley will not be held responsible for fax machine or line malfunctions or for the availability of the machine. Vendors wishing to use this method are doing so at their own risk.

Questions concerning this request should be directed to Sheri Dern at 350-9735 or Rochelle Sandoval at 336-4086.

The City of Greeley reserves the right to reject any or all bids for a good cause and to consider and accept a proposal that may vary from the intent implied herein if deemed to be in the best interest of the City of Greeley.

Thank you for your effort in submitting a competitive quotation to the City of Greeley.

Sincerely,

Linda Ingram

Purchasing Division

BID # L07-10-309

PROJECT:Provide printing, tabs, comb binders, and paper for the City of Greeley 2008 Budget.

QUANTITY:50 Budget Documents

DEADLINES:Bid returned by November 1, 2007 by 5:00 p.m.

Bid awarded by November 6, 2007

Project delivered to City Hall:

  • Part I: November 30, 2007 if vendor is not awarded Section F – Book Assembly
  • Part II:To be delivered two weeks after submission of master to printing company (delivery date to printer not later than January 7, 2008; date to City of Greeley no later than January 21, 2008)

CONTACT:Sheri Dern, Budget Analyst at 350-9735 or

Rochelle Sandoval, Accountant I at 336-4086.

BID:Provide cost per item as shown below and in total. The City of Greeley reserves the right to award the bid in total or in part. We also reserve the right to accept or reject any or all bids.

SPECIFIC ITEMS:

Part I: Delivery date by November 30, 2007 (if vendor is not awarded Section F-Book Assembly)

  1. Tabs
  2. Tab dividers 1/6 cut

110 lb. Index, 9 ½" X 11", need color suggestions/samples, laminated tabs, quantity of sets = 50 documents

  1. City Manager’s Message
  2. Reader’s Guide
  3. Budget Overview
  4. Revenue
  5. Expenditures
  6. Personnel Summaries
  1. Tab dividers 1/8 cut
  2. 110 lb. Index, 9 ½" X 11", need color suggestions/samples, laminated tabs, quantity of sets = 50 documents
  3. Fund Summaries
  4. General Fund
  5. Special Revenue Funds
  6. Debt Service Funds
  7. Capital Project Funds
  8. Enterprise Funds
  9. Internal Service Funds
  10. Trust & Agency Funds
  1. 110 lb. Index, 9 ½" X 11", color to be different than above; need color suggestions/samples, laminated tabs, quantity of sets = 50 documents
  2. Department Summaries
  3. Policy Administration*
  4. Community Development*
  5. Finance*
  6. Leisure*
  7. Parks*
  8. Police*
  9. Public Works*
  10. Sewer*
  11. Water*
  12. Non-Departmental

*Organizational charts on the back side of each department tab

  1. Paper
  2. Need color suggestions/samples, #20, 8 ½" X 11"
  1. Comb Binders
  2. Comb Binders will be clear with text printed on the spine, need color suggestions/samples. Title to be in 1/4" to 3/8" bold type, all capitals, centered, oriented so as to be readable with document laying face up. (The comb binders will hold 420 pages of paper plus 27 tabs).
  3. CITY OF GREELEY, COLORADO

2008 ANNUAL BUDGET = 50 documents

  1. Colored Covers
  2. 9” x 11” Laminated
  3. Front contains camera ready artwork; Back is blank

Part II:To be delivered two weeks after submission of master to printing company (delivery date to printer no later than January 7, 2008; date to City of Greeley is no later than January 21, 2008)

  1. Printing
  2. Printing will be printed by section (each section will be separated by a colored piece of paper)
  3. Two-sided copies
  4. Need color suggestions/samples, #20, 8 ½" X 11"
  5. Pages will be in printed in a combination of the following formats:
  6. Black & White text only (approximately 18,7500 pages)
  7. Black & White text and pictures (approximately 1250 pages)
  8. Colored graphs with black & white text (approximately 1250 pages)

The City of Greely reserves the right to award all or part of this bid as deemed in the best interest of the City of Greeley.

**This bid will be awarded in two parts – one for tabs,comb binders and cover and one for printing inner content. If receiving both parts of this bid will have an affect on your pricing please note this on your pricing form****

By submitting a signed proposal for Bid # L07-10-309, you acknowledge that you understand and comply with all conditions and terms governed by this bid. You further certify that this quote is made without prior understanding, agreement or connection with any business or person submitting a competitive quote and without prior commitment or influence from any person or department from the City of Greeley for this same material or service: and therefore, is in all respects fair and without collusion or fraud. Collusive bidding is a violation of State and Federal law and can result in fines, imprisonment, and civil damages. Quotations received without this signed statement will be handled as non-responsive.

Payment will be made to the vendor signing this bid form unless otherwise noted. It is the responsibility of the vendor to inform the City of Greeley of this information prior to a purchase order being processed. If this information is not made available to the City of Greeley prior to this time, it is the responsibility of the vendor submitting this bid to issue payment to another party.

VENDOR NAME______

AUTHORIZED SIGNATURE______

PRINT AUTHORIZED SIGNATURE ______

PHONE NUMBER ______FAX NUMBER______

DATE ______EMAIL ADDRESS______