VAN ALSTYNE ECONOMIC DEVELOPMENT CORPORATION

MINUTES - REGULAR MEETING

Friday, July 21, 2017

6:30 p.m.

228 E. Marshall - VAN ALSTYNE, TEXAS

A QUORUM OF CITY COUNCIL MEMBERS MAY OR MAY NOT BE PRESENT. NO ACTION OF THE CITY COUNCIL WILL BE TAKEN AT THIS MEETING.

1.  Call to Order and Introduction of Guest(s): Meeting was called to order by Vice President Patrick Flynn at 6:39 PM. Present: Patrick Flynn, Kaaren Teuber, Timmerle Kelly, and Jodi Carr; Absent: James Lewis. Guests: Councilman Robert Jaska, Councilman Lee Thomas, Tiffany Clum, J.D. Ballard, Paul Kirly, Clint Murphy.

2.  Enter into closed Executive Session pursuant to Chapter 551, Texas Government Code for deliberation regarding: Entered into closed session at 6:40 PM.

a.  Section 551.071 Consultation with Attorney Regarding Shared Use Path Project

b.  Section 551.074 Deliberations Regarding Personnel Matters:

i.  to deliberate the appointment, employment, evaluation, reassignment, duties,

discipline, or dismissal of a public officer or employee; or

ii.  to hear a complaint or charge against an officer or employee

EDC Director, Board Member

c.  Section 551.087 Deliberations Regarding Economic Development Negotiations:

i.  to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or

ii.  to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1).

Project Chicken

d.  Section 551.072 Deliberations Regarding Real Property: to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person.

Project Chicken

Reconvene into Open Session: VP Patrick Flynn reconvened into open session at 8:14 PM. Scheduled a quick break until 8:20 PM.

3.  Discuss/Action: Take any action as a result of Executive Session: No Action.

4.  Discuss/Action: Approval of Minutes of Regular Meeting of June 26, 2017, and

Budget Workshop of July 14, 2017: Timmerle Kelly made the motion to set aside June 26th minutes until next meeting. Patrick Flynn seconded. Vote was unanimous. Timmerle Kelly made the motion to accept and approve the minutes as submitted for the Budget Workshop of July 14, 2017. Patrick Flynn seconded. Motion carried unanimously.

5.  Discuss/Action: Approval of Treasurer’s Reports for June, 2017: Treasurer Timmerle Kelly informed the Board that Doti activated QuickBooks payroll and got back on EDC payroll as opposed to contract labor that was required when the City had the financials. There are still outstanding issues with payroll taxes from prior to financials going to the City and this will be corrected in the future. Ms. Kelly also confirmed that Jodi Carr was appointed as Primary Contact for the QuickBooks system. Councilman Jaska asked if Doti was a City employee. Ms. Kelly said no, she is an EDC employee. The City has not presented the Sales Tax Revenue income for this month. Ms. Kelly stated May sales tax income was phenomenal, we are very conservative with our monies, and we continue to put money aside for future projects. Patrick Flynn made the motion to approve the Treasurer’s Reports for June 2017. Kaaren Teuber seconded. Motion passed unanimously.

6.  Discuss/Action: Budget FY 2017-2018, Remaining Revisions and/or Approval; Set additional

Budget Workshop(s) if needed: Timmerle Kelly stated there are items that need to be discussed for the budget and the information is not yet available, therefore Ms. Kelly made the motion to table Item #6 until the July 28th Special Called Meeting. Patrick Flynn seconded the motion. Motion carried unanimously.

7.  Discuss/Action: Industrial Park – Update on Sign and Repairs to Stucco: Jodi Carr reported the electrical has been repaired at the sign and passed inspection on July 12. However, the City has not released the okay to Oncor to install the electric meter. Councilman Jaska offered to investigate this delay with the City. Jodi Carr stated the stucco needs to be repaired. The board has already voted to authorize this repair, therefore the Board instructed Jodi to move forward with the stucco repair.

8.  Discuss/Action: Director Participation in OU EDI BRE Course (August 7): Jodi Carr asked for approval from the Board to register for this online class beginning in August. She informed the Board funds are still available in the current budget. Patrick Flynn made the motion to allow participation in this course with understanding Ms. Carr will share items that will be helpful for the Board members. Timmerle Kelly seconded the motion. The motion passed unanimously.

9.  Director’s Report of EDC Monthly Activities: Jodi Carr provided the monthly report of her activities in the Board member packet. She pointed out a couple of items listed: attended the groundbreaking of the Advanced Mechanical Technology Building for Grayson College; made a formal announcement to City Council on location of new industry, Forced Performance – nice write up in the paper; prepared bid invitations for mowing and rail spur repairs. She also shared with the Board that Foxworth-Galbraith is pleased with the progress being made at the Industrial Park.

10.  Adjourn: Kaaren Teuber moved to adjourn, Timmerle Kelly seconded the motion, with all voting unanimously. Patrick Flynn called the meeting adjourned at 8:46 PM.

The next meeting will be a Special Called Board Meeting July 28th at 6:30 PM.

Minutes respectfully submitted 7-24-17 by Jodi Carr, Director.