2ndOFFICIAL COUNCIL MEETING |MINUTES

Meeting date | 6:304/6/2017 12:00 AM | Meeting location SAOP SCHOOL LIBRARY

Meeting called by

/ ADMIN /

Type of meeting

/ Admin Updates and Presentation to Parent Council
Review of Events and Events going forward with request for clarifications by Parent Council /

Facilitator

/ Admin /

Secretary

/ Barbara Jancetic-Jelecanin /

Timekeeper

/ Admin
/ Attendees
PRINCIPAL K. CASCONE BROWN
V.P M. LITNIANSKY
MRS. J. DUCHARME
TEACHER COUNCIL MEMBERS: MS. MACIEL, MR. DeROSA
PARENT COUNCIL MEMBERS: MS. HAMILTON, MRS. ROMERO, MR. PANDULO, MRS. BRIGANTI, MRS. GIGI,
SAOP PARENTS: MRS. DORSCHT, MR. GIGI

Agenda topics

WELCOME (PRINCIPAL CASCONE-BROWN) & SCHOOL COUNCIL PRAYER (ALL)

Time allotted | TBA | Agenda topic ADMIN UPDATES | Presenter PRINCIPAL CASCONE-BROWN & V.P LITNIANSKY

Discussion Mentions: Delivered by Principal Cascone-Brown

  • Mrs. Jelecanin added here, a definition: community capacity building is defined as the ‘process of developing the skills, instincts, abilities, processes and resources that organizations and communities need to survive, adapt, and thrive in the fast-changing world.
  • Capacity Building in reference to Council and Parent roles on Council
  • Mentioned Survey Comments from Parent survey
  • Referred toBylaws and the orange duotang
  • Website updated
  • V.P Litniansky added link from Ministry of Educationto website – showed website and highlights
  • Rules governing school council can be found here
  • Minutes Updates can be found here
  • EQAO dates shared
  • Bulletin Board mentioned as a way to also see council highlights
  • School Council Guide for Elected Members Book– Representing Majority views in combined

School Council role

  • School Council is an Advisory Group for ideas & meant to share views with the

Principal

  • Principal’s role is to respond to concerns and questions of the Council
  • All finances property of HCDSB and necessarily dispensed to equalize disparities across the board
  • This includes board money, plus property.
  • $76,000 budget is allotted to our school for the year across the board with no exceptions
  • This operating budget is to provide for: Consumables, photocopies, duotangs, office supplies, computer equipment, Specialty Education materials, plus consumables, library books and consumables, Pro Grant, Parent Involvement Committee Budget eg.Cookies and beverages for meetings
  • VISA for spending (?) – this used to be given to the shopper for Healthy snack. The visa is not dispensed of anymore for expenses. Rather all Council to collect receipts for approved purchases and submit to Treasurer Mrs. Ducharme for reimbursement – Note: Added Pro Grant expenses are resubmitted and forwarded to the School Board to remit to the purchaser
  • School generated funds from the single fundraiser( for SAOP this is the Hallowe’en Dance) are for EXTRAS
  • Instructions for use with regard to the spending of school generated funds are that these are meant to address specific needs,plus expectations, butnot fundamentals

EXAMPLES of EXTRA’s

  • Sports related equipment, playground perks like balls, extra technology to enhance the student learning experience

SPENDING INITIATIVES

  • Ideas for spending are generated by teachers (i.e. snozelen room / sensory room for instance, trips, technology, manipulatives) and then spending is approved and directed by the Principal
  • Big ticket items – ex. Ipads, smartboards, computers as has been the case with St. Anthony to upgrade technologies to accommodate the needs of the 21st century classroom

MRS. BRIGANTI Question:

  • Paraphrased: What is the Funds Generated %? Does it have to be spent in it’s entirety?

Principal Kelly reply:

  • Allocated Spending percentage- No more than 5% carry over to next school year
  • Commonly the school is left in a negative/ deficit – for technology
  • Treasurer – Jean Ducharme
  • good working relationship and rapport with Principal C_B -good fit as treasurer
  • Jean records money that is coming in and out, and still due in payables (i.e. miscellaneous expenses) and receiveables (i.e. Pizza), and still due and balance these criteria into the future of spending projections for the year and ensure there will be money to buy the items on the expenditures list that are sought (i.e. laptops, projectors, portables)
  • Teachers inform and are consulted on expenditures in addition to the school improvement plan
  • Effective instructional pedagogy
  • Ensure the teachers have resources available
  • For instance fast moving technology demands
  • September 10th more technology purchased, and newer ipads received for older pricing-A benefit/ savings that worked to the schools’ advantage
  • Wear and tear costs must be accounted for in the budget as well
  • MacBooks and Dells are on the agenda for spending as noted in the financials brief

EVENTS LISTED

  • Faith Night
  • Math Mania Family Funcation-Progrant – Mrs. Jelecanin coordinating this event – Meeting was in April to establish some budget approvals and gather the team that will be involved in supporting and participating during the event
  • Arts Night-June5st/BBQ-June 5th – Troy’s Diner food catering trucks coming
  • Not doing pre-orders as was hoped by School Council- concern from last year’s event was avoiding the line-ups experienced- this item may be revisited next year with Council input.
  • Kindergarten Orientation-May 25th
  • Indigenous Educational Piece – Mr. DeRosa gave a brief mention
  • P.A. Day
  • Social Studies Piece tie in
  • Capacity discussion- need more clarity on this item(?)
  • Training -Empathy-Reconciliation-Hope-Positive-Re-building
  • Grade 3 learning Indigenous Peoples
  • Profile – 3 different tribes
  • Grade 6 -Interaction with Europeans
  • Directly connected with curriculum

OTHER

  • SeeHear- $15 charge OHIP for the visual and auditory check at school
  • COVERAGE-free for scripted referrals and concerns
  • Parent consent required
  • Dental Screen mentioned
  • Ministry of Health

MRS. ROMERO’S Question:Description – elaboration on coverage and OHIP free for referrals

Mr. Gigi comment: Appreciates the convenience of having this conducted at the school

“Great for parents that can’t afford the service or don’t have coverage.”

UPDATES

  • Principal Litniansky – Staff Appreciation Day
  • Basketball Appreciation -Girl’s made it to the Semi’s, Boys Won
  • Unbreakable Track Team for mental health awareness (holistic development) – 5K run at Spencer Smith Park Burlington, Mother’s Day weekend- May 11th at 9:00 a.m- Announced for those that can attend to support the cause
  • Kindergarten Orientation in May at the school for first time families with children entering Kindergarten
  • Ottawa Trip (Behavioural Expectations)
  • Walk with Jesus during Education Week- There will be in-class presentations to prepared for parents and a Community Walk where the whole school family is welcomed to join and participate in this faith building event-May 4th
  • Volunteer Appreciation Day – April 20th, 9:30 am Volunteer TEA/ brunch
  • PUBLIC SPEAKING COMPETITIONS (MARCH 7TH)
  • FDK REGISTRATION (JAN. 24TH, 25TH)
  • 88 FDK Students so far, but more registration expected to follow

Give an example in one day as to how busy SAOP is:

  • Sports
  • Eco Team /Waste Audit
  • Flag Football
  • Photography Club
  • Soccer
  • Cards / Checkers
  • Family Faith Retreat Night -Lee MacDonald and Father Francis – About 2.d Chances and Reconcilliation
  • Survey Discussion points:
  • Kiss N’ Ride- improving but admittedly not ideal- a tense 3-4 minute departure time – cars backing up on pylons but still working on improving
  • Pizza Vendor Gino’s – noted that 133 pizza’s are delivered – there are health restrictions for sourcing a new vendor if Council chooses to pursue this item as discussed in previous meetings with reference to quality of pizza – i.e, must be low fat cheese, whole wheat crust
  • Admin has noted that the provider ‘Gino’s’ has been ‘good to us’
  • Accommodating to deliver later to the older students
  • Milk Program Delivery- Rice and Soy are not provided by DeJong’s -Student Run Program
  • Parents are welcomed to take on the sourcing of additional options with another vendor if they’d like to pursue this item
  • Playground black top only to be painted and games like 4 squares, and hopscotch are to be painted along with new lines
  • Principal open to Council members seeking providers for buddy benches and covered area etc. – bring a proposal forward

MRS. JELECANIN SUGGESTED: Seeking donations and some volunteer parent and teacher labour for the benches and pavilion / outdoor classroom. Proposed Chapter’s adopt a school event or appealing to a community business like Home Depot, Lowes, Rona, Home Hardware to contribute in the way of building support and materials discounts if not in part donations

FOLLOW-UP UPDATES RE: LAST MEETING Q’s:

  • In reference to MS. ROMERO’S Q: RE SERT/ EA STAFFING
  • UPDATE:Admin indicated that Dalma Zambri is on the SERT department staff to meet the required staffing ratios
  • Note of Staffing Allocation Committee – 973 students next year. More kindergarten’s to register yet.
  • SERTS in all 3.0
  • Currently 2.5 plus .5 as of September with the hire of Mrs. Zambri
  • 7 full day kindergarten 25-26 Ss
  • 6 Grade 1 (16-19)
  • 6 Grade 2 (19-20)
  • 6 Grade 3 (17-18)
  • 4 Grade 5
  • 4 Grade 4
  • 6 Grade 1
  • 3 Grade 7s -24 Ss
  • 3 Grade 8 -27 Ss

MRS. JELECANIN’S Q: RE:Additional options for Milk orders for instance the potential addition of organic, soy, rice, for non-dairy/paleo’s,/dairy sensitive/ intolerant or allergic students in order to widen the scope of participants in this funds raising effort, and to address student’s dietary needs and restrictions with more choices to accommodate these.

  • Principal Cascone-Brown receptive to idea /suggestion and will further explore options, and Board rules and address this to Council with feedback at upcoming official meeting on April 3rd.
  • UPDATE:In reference to this Council is welcomed to take up this addition of options – Current provider does not provide organic or other options but if Council wants to source a vendor /supplier they are welcomed to do so and bring to Pr. C-B for approval

CLUBS / TEAMS LIST

MRS.JELCANIN’S Q: RE: additional clubs as discussed by Council at our last meeting to pose to our Admin (with examples of Chess, Rubiks Cube, Scrabble, Makerspace posed for consideration).

  • Response from Admin that clubs are lobbied for to the Principal by the Students
  • Library is full at lunchtime with varied club participation presently
  • UPDATE: There was a rotation of all grades in the lunchtime LEGO club which the students ALL thoroughly enjoyed and the parents greatly support and encourage to continue
  • SAOP is designing a LEARNING COMMONS with MAKERSPACE options in the library – Mr. Koren is participating in this project and a LEGO DONATION COLLECTION has been started by our school to gather 1000 piece of lego for our student’s / children (1 piece per child) and or other kind donors in the community who might like to contribute

POTENTIAL SCHOOL START TIME PRESENTED TO COUNCIL, AND POSED AS A TOPIC FOR DISCUSSION BY PRINCIPAL KELLY TO RECEIVE FEEDBACK FROM COUNCIL

  • Varying opinions and arguments for and against this suggestion presented by ALL Council and Admin.
  • It was not a consensus issue
  • Suggestion to present the Query to parents for feedback in a survey by Admin following the general opinion’s parent Survey
  • Decision by Our Principal not to have a referendum on this and not to survey parents to avoid the potential of dividing the school community with the “uniform debate” given as an example of a controversy
  • Principal & Council Chair agreed to have an impromptu vote of School Council this evening
  • 2 Council Yays, 3 Council Nays
  • Item to be re-addressed at Council for next Meeting by Principal Cascone-Brown with a decision
  • UPDATE:No change to start time was the majority opinion delivered by the whole parent body as gathered by the opinions survey. An email sent out by Lisa for School Council on behalf of SAOP announced that there will be no change in start time for SAOP.

Time allotted | TBA | Agenda topic UPDATES, STATUS REPORTS, ON ISSUES AND EVENTS & EVENTS GOING FORWARD | Presenter MRS. HAMILTON,

  • Agenda bullets forwarded by Mrs. Romero and Mrs. Jelecanin on behalf of Parent Council, and presented by MRS. HAMILTON with interjections and updates by Mrs. H & Mrs. J-J, and ALL PARENT COUNCIL MEMBERS.
  • Lisa- Family Faith Night mention – grateful for Lee’s contribution
  • Math Night was an “amazing night.”
  • Parents and children’s reviews were wonderful and it was an all around engaging event for families
  • Lisa asking about next Pro Grant – proposed Mental Health, STEAM, MAKERSPACE, Growth Mindset, Multiculturalism, etc. taken from list of possibilities offered to Council by Mrs. Jelecanin in previous weeks via email.
  • Pr. Kelly is in favour of what we like but leans mostly to a Makerspace tie in to school initiatives like the LEARNING COMMONS endeavor
  • Yoga Night May 18th – Lisa yet to confirm the Studio name and host-Lisa organizing the studio and will collaborate with Mrs. Jelecanin if assistance is required.
  • Noted: Meeting for Next Pro Grant being organized by Mrs. Jelecanin for May 15th- all interested in being part of sub committee welcomed to participate.

Staff Reports

  • New initiatives
  • #StAnthonyAwesome
  • Nominated spirit days
  • Autism Awareness
  • Community
  • April 27th MATH MANIA
  • May 27th -Jeans and Jersey
  • June 1st- Red and White Day civvies show your Canadian pride
  • Mentioned Lenten initiative – Sierra Leon
  • Me to We Movement $100-$150 raised per class
  • Goal to reach $200
  • Walk with Jesus

Conclusion: Please refer to Action Items below

Time allotted | TBA | Agenda topic UPDATES, STATUS REPORTS, ON ISSUES AND EVENTS & EVENTS GOING FORWARD | Presenter MRS. HAMILTON,

Agenda Prepared by Ms. Jelecanin on behalf of Parent Council, and presented by MRS. HAMILTON with interjections and updates by ALL PARENT COUNCIL MEMBERS.

Discussion: Summary of points, concerns, and events going forward as discussed at previous Parent Council Meeting February 13th, 2017)

SEE ATTACHMENT FOR AGENDA

Action items

/

Person responsible

/

Deadline

End of Year Report to be delivered by Chair / LISA – Barbara & Tara summarized major bullets to include inthis report being delivered by Lisa / 6/12/2017 12:00 AM /
FINAL PAYMENT TO JUMP2MATH -BOARD ISSUED CHEQUE / MRS. DUCHARME-forwarded to HCDSB
NOTE: HCDSB payment was received 1 week and a half late by the vendor-Need to account for this anticipated delay for future vendors so as not to contradict stipulations by vendor / 4/27/2017
End of Year SURVEY DISTRIBUTION to Parents as Discussed at previous meetings / Lisa / End of year before last day via email /
Gingerbread House for CCNight alternate vendor or craft substitution options needed as nut-free option no longer being provided by McMillan’s our past vendor / ALL
Note: START SOURCING ASAP and decide by first council meeting September 2017 / [Date | time] /

Special notes :

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