SSP/001035

JOB DESCRIPTION

JOB TITLE:Student Work Placement (2018/19)

SALARY:National Minimum Wage

SECTION(S):Finance / Human Resources/Property & Legal/Strategy & Policy/I.T.

DISCIPLINE:Business Studies/Related

REPORTS TO:Administrator

LOCATION: Waterways Ireland HQ, Enniskillen

SUMMARY OF ROLE

To undertake administrative tasks and provide clerical support as required.

KEY FUNCTIONS

  • Data and Word Processing
  • Telephone Techniques
  • Recording, filing and retrieval of information and documentation
  • Distribution of information
  • Production of letters and memos
DUTIES AND RESPONSIBILITIES
  • Undertaking general office administration including, filing, photocopying, faxing, scanning, sending mail and general clerical work
  • Data input – inputting data / text to IT systems
  • Maintenance of records and filing systems both manual and electronic to effectively manage all information within a section
  • Creation and maintenance of mailing lists
  • Answering the telephone, dealing effectively with routine telephone queries and taking accurate messages
  • Assist in locating and compiling data for papers / reports as required
  • Make full use of all office equipment; telephone, fax, PC etc to ensure that communication flows are effective at all times
  • Compile reports, papers, proposals, letters, memos or charts using Word, Excel, PowerPoint as required
  • Assist line manager in carrying out duties of the Body as required
  • Undertake reception duties and deal with visitors to Waterways Ireland

The above is given as a broad range of duties and is not intended to be a complete description of all tasks.

ELIGIBILITY CRITERIA:

Waterways Ireland Student Sandwich Placements are a 12 month placement and are only for students who are required to complete a work placement as part of their course.

ESSENTIAL CRITERIA:

Candidates must also be able to demonstrate the following competencies in their application and at interview:

  • The ability to plan and organise workload to achieve quality results within required timescales
  • The ability to effectively use IT systems: Competence in use of Microsoft Office packages, e.g. Word
  • The ability to contribute as an effective team member and to support others
  • Demonstrate effective interpersonal and communication skills, including the ability to deal with internal /external customers with confidence
  • The ability to adapt to a changing environment and to work with minimum supervision

Short Listing Process

A shortlist of candidates for interviews will be prepared on the basis of information contained in the application form. It is essential that all applicants demonstrate on their application form how and the extent to which they satisfy each of the Essential Criteria and the extent to which they satisfy each criterion specified. In the event of a large volume of applicants, testing may also be used to form a shortlist. Candidates will be notified should this be required.

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