DRAFTAGENDA ITEM 2
Date: 22ndSeptember2009 / Venue:Committee Room 1,
Guildhall, Wrexham. / Time:1:00-4:00
In attendance:
NAME / ORGANISATION / Attend/Apols / NAME / ORGANISATION / Attend/ApolsQ1 / Q2 / Q3 / Q4 / Q1 / Q2 / Q3 / Q4
A / S / D / ? / A / S / D / ?
Angela Roberts / (Chair) Wrexham LHB / √ / Jeanette Shenton / WCBC,
P and D Officer / √
Alex Carson / GlyndŵrUniversity / John Sankey / WCBC, Economic Development / √
Carol Gardner / Third Sector / √
Colin Eliott / NW NHS Trust / A / Karen Allen / NW NHS Trust / A
Donna Dickenson / WCBC, HoS
YP Inclusion / √ / Kathy Weigh / WCBC, HoS
Youth Justice / A
Gillian Cowan / WCBC/LHB, HSCWB Partnership / √ / Ken Danskin / WCBC, Leisure, Libraries & Culture / √
Graham Edwards / WCBC,
HoS Education Inclusion / √ / Margaret Southall / WCBC, HoS Family Support / √
Jan Jones / WCBC, HoS PSD and CYFWP
Co-ord / √ / Patrick Howells / NW NHS Trust / A
Vicky Barlow / WCBC, Learning &
Achievement / √ / Pauline Preston / WCBC, Learning & Achievement / √
Yvonne Harding / NW NHS Trust / A / Sarah Hughes / WCBC, Housing, Public Protection / A
Viv Davies / YaleCollege / Vicky Jones / WCBC/LHB, Community Safety Partnership / √
Police Rep
Key / / Present / D / Dep sent / A / Apols given / Did not attend; no contact made
Guests/Representatives
Sue Aston / NW NHS Trust ( In place of Yvonne Harding)
Sarah Cameron / LHB (E-mars update)
Outcomes
Agenda Item and Details / Actions/WhoResponsible
- Apologies, Introductions and Pre-Agenda Issues
- Minutes and matters arising not on the agenda
The minutes of meeting on 22nd June 2009 were confirmed as anaccurate
representation of the meeting.
Matters Arising
- Page 2; Economic Development:
- JSa has not yet arranged to meet with AR and GC.
- ACTION: JSa/AR/GC to arrange to meet.
- Page 2; LAPA:
- KD reported that CYP representation still to be appointed to the LAPA. It meets quarterly and is awaiting approval of the 2-year plan by the Sports Council.
- ACTION: KD to send JSh list of membership, a one side of A4 overview of the group and its work, and the web link. This info will then be included on the CYPFWP web pages.
- Page4; Autistic Spectrum Disorder Group:
- GE reported that a representative from Adult Social Care did not attend the last meeting. MS confirmed that the joint commissioning group have also raised the issue.
- ACTION: GE will contact Sheila Finnegan-Jones to determine who will represent Adult Social Care.
- Page 5; Voluntary Sector update:
- CG reported that no progress has been made appointing Third Sector reps; the posts are still being advertised.
- ACTION: CG to chase up and report back to the next meeting.
KD/JSh
GE
CG
3. Standing items: Group/Board updates / CE
HA1 EMOTIONAL HEALTH, WELL BEING AND COUNSELLING including EMARS
- PP and AR updated the group verbally (neither CE Chair or GE Vice Chair,were able to attend the last meeting).
- Attendance at the last EHWBC meeting was low, therefore work on updating the Strategy did not go ahead. Further work is required on this.
- PH had sent the existing Strategy out for updating/amending, but a possibly more accessible approach was suggested by SCoG members.
- ACTION: JS and PH to liaise over distributing the strategy again for input from partners.
- The group did look at the action plan and P-MAP and made considerable progress with this.
- ACTION: JS and AR to meet once the minutes have been produced and finalise the action plan and P-MAP.
- Sarah Cameron gave update:
- A range of presentations can be arranged by SC who is looking for organisations to pilot the revised and improved system. These will start with secondary pastoral deputy headteachers in October and will reassure people that the referral process is not overly onerous.
- AR reported that this group has been assessed as amber (slightly off track) due to the delay at WAG in issuing the substantive action plan and the lack of funding to support its implementation.
- Update by GE as per headline document.
- Update by GE as per headline document.
- GE informed the group that the change of priorities for NSPCC nationally may impact on services in the future.
- Funding issues discussed, grants ending in 2/3 years time, unlikely to be funded from mainstream.
- Discussion followed regarding the impact of any future cuts. The group agreed that the impact of any cuts needs to be planned strategically with a full understanding of the impact it will have on other services.
- LC updated the group, half post admin support now in place.
- The multi agency group is now more robust and managing to collect data.
- The group are currently looking at current skills and experience that is available in Wrexham and cross referencing with identified need.
- No one at the meeting was aware who leads this group.
- ACTION: JSh to check with CE who the Lead is and the current status of the group.
- Update by GE as per headline document
- ASD web site under construction, should be up and running by end of October, it will include list of local and national contacts and signposting to other support and voluntary groups.
- PP/AR gave update as per Headline document.
- Following recent developments progress assessment has changed to from green to amber.
- Funding to access Elkan training is an issue.
- ACTION: AR to approach Phil Childs for match funding.
Finish Group
- MS gave update as per Headline document.
- Recent development regarding funding has arisen. The LA aspect of the funding for the service manager is not entirely secure. MS has submitted a business plan re. invest to save and has been highlighted as a budget pressure.
- Progress assessment to be changed green to red in light of this issue.
- CG reported that there were huge concerns in the third sector regarding LA funding being withdrawn/in doubt.
- ACTION: GC will raise at the HSCWB Partnership Board and AR to raise at PAG.
- MS reported that she has now joined the Carers’ Programme Group which extends across the age range through to adults and which is addressing carers’ assessments. As this was the key focus of the Young Carers TF Group, it was agreed that the this TF Group can now be closed with MS attending the Carers’ Programme Group. This will be a SCoG Linked Group for 12 months, with MS attending to ensure that children and young people issues don’t get ‘lost’ in the adult agenda.
- ACTION: MS to write to TF Group members thanking them for their contribution and explaining the new arrangements.
- VJ gave update as per headline document.
- New developments include strengthening family programme and stronger families programme.
- JHJ assured VJ that issues re. current Key Task and measures, which have been discussed, will feed through into next version of the CYPP, possibly when it is reviewed over coming weeks.
- DD gave update as per Headline document.
- Headline document to be amended to remove GrangoSchool as recipient of Info Outreach Project. This has not yet been agreed, DD will update at the next meeting.
At the next meeting 23rd October 2009 there will be:
- Feedback from the Leeds University Physical Activity in the Workplace project
- Report regarding the health and safety of sun beds in the private sector.
- ACTION: AR to take an information paper on sun beds to the CYPFWPBoard, and VB to send messages to schools via the PSE Co-ordinators’ quality circle.
- GC gave update as per Headline document.
- Breast feeding Co-ordinator is leaving; the post will be used in a more targeted way, to include CaiaPark and other Community First areas.
- Health and Inequalities Team being appointed on CaiaPark. Recruitment currently in progress.
- GC gave update as per Headline document.
- This has been assessed as amber, however, following discussion and the outcome of WAG Guidance this has now been changed to green.
- GC gave update as per headline document
JS/AR
JSh
GE
KA
AR
AR/GC
MS
MS
VJ
DD
GC
AR/VB
4. Agree Draft Headline report for CYPFWPB include RAGging / ALL
- Discussion took place regarding the current performance position of the HA SCoG and the assessment of Amber was agreed.
5. Children and Young People Plan Priorities
- JHJ reported that the prioritisation of the key tasks had been on going for the past 12 months. It was explained that the tool used was developed with a range of organisations and had been agreed by the CYPFWPBoard. Each of the key tasks within the CYPP had been scored using the tool assessing the reach and impact.
- ACTION: JHJ to send Priority Matrix to JS for distribution to the group. See embedded document
6 Future meeting format and supporting information / JSh
Standard agenda
The group asked that:
- Feedback from the CYPFWP is included on the agenda
- That presentations are kept to 25 minutes max and that time for other agenda items increased to 45 mins.
- ACTION: AR to discuss at PAG.
- Discussion around the number of presentations and the amount of time spent on them. Some members felt that this was a large proportion of the meeting, JHJ reiterated that this was a way of monitoring the progress of the groups and holding them to account, the focus of the presentations will be on outcomes.
- The group requested written reports only for Flying Start, Immunisation, YP’s Accommodation TF Group and Carers’ Programme group (replacing Young carers TF Group)
- ACTION JSh to produce amended timetable.
- This template was not discussed in detail but groups doing the presentations will be supported in using the template.
- Membership agreement and Job Descriptions for members – some colleagues expressed concern at being asked to sign a membership agreement feeling that this was ‘demeaning’, suggested a lack of good faith, was very bureaucratic and could be seen as ‘punishing’ everyone rather than tackling negative behaviours directly with those displaying them; also that this should be used with new members only and not expected of existing members.
- It was explained that the documentation had already been agreed by the Board – this was an opportunity to ‘tweak’ rather than change on a large scale and also that all members needed to be treated in the same way – it would not be possible / reasonable to have different approaches for different members. Once in place, the Membership Agreement and Job Description will provide a clear and consistent basis for both joining a Partnership group and for operating effectively within that Partnership group. As a statutory organisation greater clarity regarding expectations is both necessary and sensible.
- JHJ informed members that we hoped to move to a position where YP were members of every SCoG – this has always been stated as an aspiration and we need to move forward onit. This might necessitate changing the meeting time to a 4.30 – 7.30 pm slot. Some members felt that they would not be able to attend if this time slot was used;
- Other members were concerned that YP might find the meeting difficult to deal with in its current form – could even be ‘abusive’. DD explained that we were looking at ways to involve the Senedd which might, for example, lead to parallel groups rather than YP attending adult SCoGs.
- JHJ advised members to be aware that greater YP involvement would be looked for from April 2010 by some means.
JSh
7. National Service Framework for Children, Young People and Maternity Services
in Wales. Exception Report
- The group noted the report
8. Sexual Health and Wellbeing for Wales 2009-14 Draft working paper. Consultation
response
- The consultation response has been developed by the YP Sexual Health Planning and Co-ordination Group. It has been shared with the H&A SCoG and any additional comments are now requested.
- ACTION: Members asked to read the document and send comments to JSh by Friday 25th September 2009.
9. Update on Platform project (CIDS)
- MS presented report on the project. The project manager post comes to an end in Mar 2010 with no funding to continue.
- Three outstanding requirements remain - appointment of service manager, co- location of the team and information-sharing through an effective IT system.
- A written report was shared with the group. It was agreed that this report go to the CYPFWPBoard.
- ACTION: AR to present the written report to the CYPFWPBoard.
10. AOB
- JS Presented the revised Terms of Reference for the Integrated Strategic Speech and Language TF Group.
- It was requested that the group read these and pass any comments to JSh by Friday 25th October 2009.
11. Date and time of next meeting
DATE:Monday 21 December 2009
TIME:1:00 p.m. – 4:00 p.m.
VENUE:Committee Room 1, Guildhall, Wrexham.
Future Meetings
1