WSASEA Board Meeting
August 12, 2005
Seattle University East Campus
Begin Time: 10:45 a.m.
In Attendance: Jeff Powell (HECB), Lisa Fortson (Pierce College), Gayle Dohrman (CWU), Betsy Shields (EVCC), Bob Yohnka (SPU) & Eryn Pearson (SU)
Not in Attendance: Alina Urbanec (PLU), Lisa Watkins (St. Martin’s), Theo Dobie (CBC) & Isidra Sanchez (Heritage)
I. Welcome
II. Housekeeping
A. Lunch
B. Restrooms
III. General Introduction
A. Vacancies
1. President Elect – Alina Urbanec
a) Will she be able to serve since she will no longer be at PLU?
b) Past issue with vendors skewing or promoting a product
c) Will she be able to serve three-year term?
d) Would WSASEA members be comfortable with a President that is from an outside source?
e) Per Jeff Powell, the HECB would not support a non- student employment advisor in the President Elect role
f) WSASEA Board in attendance at meeting in agreement that it would not be in WSASEA’s best interest to accept Alina Urbanec’s nomination
g) Eryn Pearson made a motion to not continue Alina Urbanec’s President Elect nomination – disqualified due to not meeting WSASEA’s mission
h) Lisa Fortson seconded the motion
i) All WSASEA Board in attendance at meeting in favor of decision
j) Requested that the Board suggest three potential candidates to approach about open President Elect position
i. Eryn Pearson recommended that Jose Dominguez (SPSCC) would be a good candidate & will approach
ii. Jeff Powell recommended that Melissa Thompson (Gonzaga) would be a good candidate & Betsy Shields will approach
iii. Jeff Powell also recommended Colleen King (EWU) & Gayle Dohrman will approach
iv. HECB has not been encouraged to serve on WSASEA Board, but Jeff Powell will verify with Betty Gebhardt. Mentioned that Juliette Knight had mentioned an interest in the past
v. Betsy Shields will get an email out to the members on the WSASEA listserve next week to solicit any other potential candidates. Deadline to submit nomination 9/1/05
2. Past President – Eryn Pearson
a) Eryn Pearson will serve as interim Past President for the 2005-06 year
3. Potential ideas for attracting WSASEA Board officers – Bob Yohnka
a) Provide a lifetime WSASEA membership
i. Announce in Fall Newsletter & promote new officer elections for 2006-07 year
ii. Present idea at Town Meeting & in Newsletter so that members can approve
iii. Benefit will not roll-over to a new contact at a college/university if WSASEA officer leaves.
iv. Bob Yohnka made a motion
v. Gayle Dohrman seconded the motion
vi. Discussion
1) Jeff Powell suggested that the Board do a cost analysis to measure effect
2) Suggestion to offer a five-year WSASEA membership rather than a lifetime membership
3) Jeff Powell recommended that he could check with the HECB to see if they could provide assistance
vii. Amended motion
1) Not institutional
2) Not transferable
3) Benefit would begin following year
4) If officer leaves mid-term, WSASEA will allow for new individual to be covered for the current year
5) Five-year membership
6) Suggested to table decision until Town Meeting, but decided that proposal should be mentioned in Newsletter & already prepared to mention at Town Meeting
7) Bob Yohnka seconded amended motion
8) All WSASEA Board in attendance at meeting in favor of decision
IV. Exchange Materials & Information
A. Archive materials
1. CD’s
2. Old notebooks
a) Bob Yohnka brought over the yellow box for Betsy Shields to retain
3. Camera
4. Rechargeable batteries
a) Betsy Shields will keep & bring to NSEA Conference in Nashville, TN so that we can post photos on WSASEA website
5. Laptop computer contract
a) Lisa Watkins maintains ownership of the laptop & a new contract is not needed for the 2005-06 year
6. 2005 Spring Conference materials
a) Eryn Pearson brought over unused folders, pens & pads of paper to use for 2006 Conference as well as mock-up of last year’s packet, Rainbow Lodge room lay-out, conference surveys & a CD with all conference documents
b) Gayle Dohrman will take documents to Isidra Sanchez
V. Membership Drive
A. Jeff Powell will get a list of SWS facilitators at each Washington State college/university
1. Jeff Powell suggested that the list of 33 non-members be given to him & he may informally mention WSASEA membership when at schools
B. Ownership – Lisa Fortson, Member-at-Large
1. Suggested that she share responsibilities with another Board member
C. Betsy Shields will modify letter Bob Yohnka used last year
D. Gayle Dohrman will update membership directory on-line
VI. WSASEA Web Site
A. Reformat is done & Gayle Dohrman is updating website
B. Forms & materials accessible
C. Update member list
D. Listserve
E. PDF membership directory & will be printable
F. Update photos
G. Gayle Dohrman asked for any suggestions to modify website
VII. E-Newsletter
A. Betsy Shields will be responsible with reviving the paper WSASEA newsletter of old
B. Decision to produce bi-annually
1. One in September prior to Town Meeting
2. One in February prior to Spring Conference
C. Connects members with the organization & adds value to membership fee
D. Survey of administrators will provide initial information
E. Establish a Communication Committee
VIII. Town Meeting
A. Friday, November 4th - CWU
B. Per Jeff Powell, the HECB recommends trying to remove business that doesn’t effect members
C. HECB also recommends publishing an agenda will in advance to meeting
D. Conduct a short business meeting to cover WSASEA elections/officers & adjusting membership fee
E. More discussion
1. Break-out groups with an office or HECB representative moderating
2. Possible break-out session topics
a) Public relations
b) International student employees
c) NSEA Conference – miscellaneous
d) Community service projects
e) HECB
F. Dept. of Education update
1. Eryn Pearson will contact Marianna Deeken
G. HECB update (45 minutes)
1. Jeff Powell will discuss administrative grants
2. Khris Blumer will cover HEPB updates effective 9/1/05
H. Provide flip boards with markers to solicit ideas for Spring Conference from members – people can write in ideas/topics
I. Main presentation – community service projects
1. Possibly include Campus Compact
2. Gayle Dohrman will contact Jim Pappas & Jan Bowers from CWU to present
J. SEE Training – Track B
1. Offer session Thursday, November 3rd
2. Eryn Pearson going to NSEA Conference in Nashville, TN to do training
a) Contact Myrtle Ching-Rappa about possibility of doing training for WSASEA prior to Town Meeting
b) Gayle Dohrman will assist in coordinating
c) Jeff Powell will be point of contact to set-up with HECB
K. RSVP
1. Request which break-out session is of interest to attend as well as if there are any other topics
2. SEE training with Town Meeting mailing
3. Deadline for both 10/14/05
4. RSVP’s go to Lisa Fortson via email, mail or fax
5. Betsy Shields will send out information regarding Town Meeting & will include a lunch preference for SEE training & Town Meeting & will require information in RSVP
IX. Student Employee of the Year
A. Eryn Pearson
X. 2006 Spring Conference
A. April 10th – 12th at Rainbow Lodge
B. Issues
1. Meal count
a) Sign in at registration for daily meal figures when attendees sign in to get rooms
b) Ensure a more accurate count for Alice at Rainbow Lodge
2. Food/drink table
a) Suggestion that those that bring snacks & drinks must take home whatever is remaining
C. Theme
1. Tie in with Mt. Si
2. “Climbing the mountain to success”
D. Topics
1. Job X or Timesheet X presentation
2. Basic skills training for students
3. Student orientation
4. “Buzz” Gorman at LVCC – utilizing work-study program & allocation
5. Jeff Powell recommended Eric Allenbaugh as a potential speaker, had at HECB retreat
a) www.allenbaugh.com
6. Employer panel
7. Labor attorney
a) Gayle Dohrman has a good presenter at CWU
b) Eryn Pearson suggested Rosa Fruehling-Watson
8. NCAA health insurance regulations & on-the-job injuries
9. Jeff Powell recommended a presentation regarding an online student orientation & supervisor online training
10. Campus Compact
11. Community service grant panel presentations
E. Jeff Powell stated that the HECB will sponsor new members to attend the Spring Conference if they have not attended in past & also has some reserved resources to have other individuals present besides WSASEA Board
F. Betsy Shields recommended that we do something special to honor and thank the HECB for their continued support at the Spring Conference
1. Plaque presentation
G. Raffle tickets for attending sessions & have door prizes
H. School logo or school t-shirt exchange
I. Community service organization
XI. Good of the Order
A. Theo Dobie provide a current financial report
B. Conference call before Town Meeting to finalize schedule
1. September 12th at 10:00 a.m.
End Time: 2:40 p.m.