AWEI 2017 ANNUAL SUBMISSION for SMALL EMPLOYERS

AWEI 2017 ANNUAL SUBMISSION for SMALL EMPLOYERS

This submission document is for all employers with 150 or less employees.

EMPLOYER DETAILS

Employer Name: / Please enter name as you would like it to appear on certificates or any awards if applicable
Sector: / Please delete that which is not relevant
Public/Government : Federal
Public/Government: State
Public/Government: Local
Higher Education
Private
NFP/Charity/NGO
Number of Employees:
Is your head office Regional/Rural? / Yes / No
Contact Person for the Index
(Index and survey results will be posted to this person) / Name:
Postal address:
Phone number:
Email:
Industry / For Private organisations, please identify the industry you work within

DISCLOSURE

Please select participation identification level
(Name and Employer Tier only, no scores) / Please delete that which is not relevant
We are participating anonymously and do not want to be identified
We are happy to be identified regardless of employer tier reached
Only identify us if we reach Bronze Tier
Only identify us if we reach Silver Tier
Only identify us if we reach Gold Tier

ADDITIONAL AWARD SUBMISSIONS

Please place a X in the column to the left of any additional awards that you are submitting for this year:

2017 CEO of the Year / 2017 Executive Leadership Award
2017 Network Leader of the Year (open to any of the Network’s executive) / 2017 Sally Webster Ally Award (for non LGBTI people)
2017 Out Role Model Award / 2017 Sapphire Inspire Award (for Lesbian, Bisexual and Transgender women)
2017 Regional Champion Award / 2017 Award for the inclusion of Transgender people
2017 Award for the Inclusion of Intersex people / 2017 Innovation Award for LGBTI Inclusion

SECTION 1: HR POLICY & DIVERSITY PRACTICE

Q1.1FOUNDATION:Discrimination Policy

Our Anti-Discrimination/Policy statement clearly prohibits discrimination based on: (please place an X in the first column against all attributes articulated within your anti-discrimination statement)

(a) / Sexual Orientation
(b) / Gender Identity
(c) / Gender Expression
(d) / Intersex Status
(e) / Relationship Status

Please copy and paste your anti-discrimination clause as it currently reads within your documentation:

Q1.2FOUNDATION:Inclusive Language / Terminology

The following partner/family definitions within our HR documentation are explicitly inclusive of same sex partners and families (please select the rows that apply)

(a) / Partner/Spouse
(b) / Family
(c) / Parent/Carer

Please provide a copy of any statements or definitions, as they appear within your current HR documentation, that clearly articulate the definition or meaning of the above terms.

Q1.3FOUNDATION:Staff Benefits

We have audited staff benefits and can confirm that they are explicitly inclusive of same sex partners/families and have been clearly communicated as such to employees (please select all that apply). Enter N/A in the first column if these are not offered to employees.

(a) / Health Care Packages
(b) / Superannuation/Death Benefits
(c ) / Travel & Relocation
(d) / Insurance Benefits
(e) / Other communicated benefits

Please identify how the inclusivity of these benefits are communicated to employees

Q1.4FOUNDATION:Parental /New Parent Leave available

Which of the following leave options are available tonew parents and explicitly inclusive of same sex families (please select the leave types available)

(a) / Parental leave
(b) / Adoption leave
(c) / Surrogacy
(d) / Foster Parent leave

Please provide a relevant extract of inclusive language with respect to family or parental / new parent leave.

Q1.5FOUNDATION:Access to external subject matter expertise. We have access to external subject matter expertise to assist us with LGBTI workplace inclusion (includes but is not limited to Pride in Diversity membership)

Please provide evidence of any non-Pride in Diversity external support that you have access to.

Q1.6INTERMEDIATE: Strategic Focus and Communication of Inclusion

‘X’ in first column for each row that applies / Evidence Required / Evidence Provided – If the space within this column is not adequate for your evidence, please save in a separate file including the Question Number and Row identifier in the filename. Please indicate that you have attached a separate document within the evidence column provided.
(a) / Being LGBTI inclusive is clearly a part of the way that we work and this has been communicated to staff internally. / Please provide a copy of any internal documentation that clearly articulates your LGBTI inclusivity as an employer. / Please indicate if you are sending this as an attachment.
(b) / Our ongoing commitment to LGBTI inclusion is communicated on our external website or within external documentation. / Please provide the URL of where this is communicated on your external website or a copy of any external brochures / flyers / information sheets that you use to communicate this. / URL:
Please indicate if you are sending an attachment.
(c) / We have resources specifically written for our LGBTI employees that clearly state our values around inclusion and diversity incorporating one or more of the following: reiterating our support for any issues faced; identifying where to go for more information; addressing topics such as how to come out at work should they so choose; the inclusivity of policies; HR contacts and/or other relevant information. / Please include a list of any resources available and indicate how employees are made aware of this resource / or resources. / Please indicate if you are sending this as an attachment.

Q1.7INTERMEDIATE: Bullying & Harassment: Recognising barriers relating to stigma and disclosure in reporting LGBTI related bullying and harassment, we have put the following measures in place. (Place an X in the first column against all rows that apply. Provide the evidence requested for each row selected.

‘X’ in first column for each row that applies / Evidence Required / Evidence Provided – If the space within this column is not adequate for your evidence, please save in a separate file including the Question Number and Row identifier in the filename. Please indicate that you have attached a separate document within the evidence column provided.
(a) / We have included specific examples of what constitutes non-acceptable behaviour targeting LGBTI people within our bullying/harassment documentation. / Please provide a copy of any LGBTI targeted bullying/harassment examples contained within your current bullying/harassment documentation. / Please indicate if you are sending this as an attachment.
(b) / We have someone within the organisation who has been trained on LGBTI sensitivities and grievance procedures that an LGBTI person could go to, if required, to ask questions, seek information or safely disclose bullying behaviour to if required. / Please identify what role this person plays (HR?, Manager?) and how it is communicated that this person is LGBTI friendly and can be a “go-to” person for any concerns.

Q1.8ADVANCED: Support of Gender Diverse and Intersex Employees.

‘X’ in first column for each row that applies / Evidence Required / Evidence Provided – If the space within this column is not adequate for your evidence, please save in a separate file including the Question Number and Row identifier in the filename. Please indicate that you have attached a separate document within the evidence column provided.
(a) / We clearly acknowledge and communicate support and inclusivity for both transgender and intersex people within our organisation. / Please provide a screen capture or a copy of any documentation that articulates this. / Please indicate if you are sending this as an attachment.
(a) / We understand that we may have employees now or in the future who may wish to transition and we have support processes in place that would assist in facilitating this. / Please outline any support processes or provide a copy of any documentation that you may have in place to support an employee transition. / Please indicate if you are sending this as an attachment.
(b) / We have internally provided/distributed documentation that educates HR or Managers on what it means to be Transgender or Intersex and what employers can do to be more inclusive. / Please provide a copy of resources or documentation distributed. / Please indicate if you are sending this as an attachment.

Q1.9ADDITIONAL WORK:Please identify any additional work that you would like to claim points for, that relates specifically to HR policy or diversity practice.

‘X’ in first column for each row that applies / Evidence Provided – If the space within this column is not adequate for your evidence, please save in a separate file including the Question Number and Row identifier in the filename. Please indicate that you have attached a separate document within the evidence column provided.
(a) / Outline work covered / Please supply evidence of the initiative, indicating activity within assessable year

SECTION 2: STRATEGY & ACCOUNTABILITY

Q2.1FOUNDATION: LGBTI Strategy and accountability (Place an X in the first column against all rows that apply. Provide the evidence requested for each row selected)

‘X’ in first column for each row that applies / Evidence Required / Evidence Provided – If the space within this column is not adequate for your evidence, please save in a separate file including the Question Number and Row identifier in the filename. Please indicate that you have attached a separate document within the evidence column provided.
(b) / We have a clearly defined strategy and/or documented action plans, targets and accountabilities to further our work onLGBTI inclusion within the workplace. / Please attach a copy of any strategy documents, clearly defined action plans, targets or milestones that have been utilised throughout the year to support LGBTI inclusion.. / Please ensure Question number and row identifier is included within the attachment name.
Please confirm here that an attachment has been included.

Q2.2ADDITIONAL WORK:Please identify any additional work that you would like to claim points for, that specifically relates to strategies, accountabilities, reporting or targets

‘X’ in first column for each row that applies / Evidence Provided – If the space within this column is not adequate for your evidence, please save in a separate file including the Question Number and Row identifier in the filename. Please indicate that you have attached a separate document within the evidence column provided.
(a) / Outline work covered / Please supply evidence of the initiative, indicating activity within assessable year

SECTION 3: LGBTI TRAINING & EDUCATION

This section refers to LGBTI inclusion or awareness training conducted throughout the assessed year.

Q3.1FOUNDATION: LGBTI Inclusion and Awareness Training
(Important: Please do not include compliance training covering anti-discrimination policies). Place a X in the first column against all rows that apply. Provide the evidence requested for each row selected.

‘X’ in first column is this row applies / Evidence Required / Evidence Provided – If the space within this column is not adequate for your evidence, please save in a separate file including the Question Number and Row identifier in the filename. Please indicate that you have attached a separate document within the evidence column provided.
(a) / We have conducted LGBTI inclusion or awareness training within the last 18 months / (a)Please identify the number of courses delivered and the approximate number of attendees
(b)Please outline the LGBTI specific content covered within the program. / Please indicate if you are sending this as an attachment.

Q3.2ADDITIONAL WORK:Please identify any additional work that relates to LGBTI inclusion or awareness training

‘X’ in first column for each row that applies / Evidence Provided – If the space within this column is not adequate for your evidence, please save in a separate file including the Question Number and Row identifier in the filename. Please indicate that you have attached a separate document within the evidence column provided.
(a) / Outline work covered / Please supply evidence of the initiative, indicating activity within assessable year

SECTION 4: LGBTI EMPLOYEE NETWORK OR CHAMPION INITIATIVES

Different terms are used for internal networks including but not limited to Ally/Champion Networks, Employee Resource Groups, Employee Network Groups, and Employee Action Groups. For the purpose of consistency within this document, we will use the term LGBTI Employee Network to reference all of the above.

Q4.1INTERMEDIATE: Please select all that apply. (Place a X in the first column against all rows that apply. Provide the evidence requested for each row selected)

‘X’ in first column for each row that applies / Evidence required / Evidence Provided – If the space within this column is not adequate for your evidence, please save in a separate file including the Question Number and Row identifier in the filename. Please indicate that you have attached a separate document within the evidence column provided.
(a) / We have people within the organisation that clearly champion LGBTI inclusion / Please identify how LGBTI inclusion is championed and provide evidence to support your response. / Please confirm if that an attachment has been included.
(b) / We have an LGBTI employee social group / network / or ally initiative within the organisation. / Please provide as much detail as you can about how this group works, how the organisation supports it along with evidence to support your response. / Please confirm here if an attachment has been included.
(c) / We can clearly articulate our most significant achievement in regards to providing a forum for LGBTI employees or allies over the assessable year. / Describe your most significant achievement. Please provide evidence to support your response.

Q4.2ADDITIONAL WORK:Please identify any additional work that relates to supported networks for LGBTI employees and/or allies

‘X’ in first column for each row that applies / Evidence Provided – If the space within this column is not adequate for your evidence, please save in a separate file including the Question Number and Row identifier in the filename. Please indicate that you have attached a separate document within the evidence column provided.
(a) / Outline work covered / Please supply evidence of the initiative, indicating activity within assessable year

SECTION 5: VISIBILTY & INCLUSION

Q5.1INTERMEDIATE:How visible is LGBTI inclusion in your workplace? (Place an X in the first column against all rows that apply. Provide the evidence requested for each row selected)

‘X’ in first column for each row that applies / Evidence required / Evidence Provided – If the space within this column is not adequate for your evidence, please save in a separate file including the Question Number and Row identifier in the filename. Please indicate that you have attached a separate document within the evidence column provided.
(a) / We have throughout the assessed year celebrated LGBTI dates of significance ie. IDAHOT, World AIDS Day, Wear It Purple, Transgender Day of Visibility / Please indicate each of the LGBTI dates of significance celebrated within the assessed year, providing supporting evidence for each. / Please ensure Question number and row identifier is included within the attachment name.
Please confirm here that an attachment has been included.
(a) / There are visible signs of LGBTI inclusivity within the workplace / Please attach a file containing evidence of network visibility within the workplace. / Please ensure Question number and row identifier is included within the attachment name.
Please confirm here that an attachment has been included.
(b) / We can readily identify LGBTI allies within the workplace / How are individual LGBTI allies identified within the workplace? Please provide details along with supporting evidence. / Please indicate if you are sending this as an attachment.
(a) / Managers are openly supportive of LGBTI inclusion / Please identify how they are supportive and provide evidence to support your response / Please ensure Question number and row identifier is included within the attachment name.
Please confirm here that an attachment has been included.

Q5.2ADDITIONAL WORK:Please identify any additional work that relates to the visibility of LGBTI inclusion within your workplace

‘X’ in first column for each row that applies / Evidence Provided – If the space within this column is not adequate for your evidence, please save in a separate file including the Question Number and Row identifier in the filename. Please indicate that you have attached a separate document within the evidence column provided.
(a) / Outline work covered / Please supply evidence of the initiative, indicating activity within assessable year

SECTION 6: COMMUNITY ENGAGEMENT AND EXTERNAL ADVOCACY

Q6.1INTERMEDIATE:Support of LGBTI Charities / Community Groups / Community Events

‘X’ in first column for each row that applies / Evidence required / Evidence Provided – If the space within this column is not adequate for your evidence, please save in a separate file including the Question Number and Row identifier in the filename. Please indicate that you have attached a separate document within the evidence column provided.
(b) / Employees, with the full endorsement of our employer have raised funds for LGBTI charities or community groups within the assessed year. / Please provide:
(a)Details of fundraising initiatives. / Please indicate if you are sending this as an attachment.
(c) / Employees have, with the endorsement of the employer, participated in LGBTI community events within the assessed year. / Please provide details of any employer endorsed participation in community events. Please do not include any evidence covered in 6.2 a/b. / Please indicate if you are sending this as an attachment.

Q6.2ADDITIONAL WORK:Please identify any additional work that relates external LGBTI community engagement, advocacy or support.

‘X’ in first column for each row that applies / Evidence Provided – If the space within this column is not adequate for your evidence, please save in a separate file including the Question Number and Row identifier in the filename. Please indicate that you have attached a separate document within the evidence column provided.
(a) / Outline work covered / Please supply evidence of the initiative, indicating activity within assessable year

SECTION 7: AWEI OPTIONAL SURVEY PARTICIPATION & ADDITIONAL ACTIVITY