Administrator functioning as the “Incident Commander”[1]
Name ______Date ______
Title ______
Date Completed / Initials / ItemsNotify staff of disaster or impending disaster
Determine extent/type of emergency
Activate emergency plans
Activate emergency staffing. (Provide transportation of emergency personnel, as needed)
Assign responsibilities (appoint staff as needed)
Ensure relevant notifications have been made (i.e., police, fire, EMS, county emergency management)
Appoint staff as needed to handle media-related activities (Public Information Officer), communicate with other agencies/facilities (Liaison Officer), ensure safety of facility and patients (Safety Officer) and persons needed that have special technical knowledge (such as medical or hazardous materials expertise)
Authorize operation of Command Center
Ensure Command Center staff have needed checklists
Ensure staffing needs are continuously evaluated
Authorize cancellation of special activities (i.e., trips, activities, family visits, etc.), deliveries and services
Authorize resources as needed or requested (food, water, medications, staff, supplies, etc.)
Receive briefings from Department Heads on pending operations.
Authorize need for additional security or to lockdown facility
Closely monitor weather reports
Determine need for evacuation and begin procedures if necessary based on information provided.
Authorize arrangements for emergency transportation of patients
Authorize activation of additional staffing.
Authorize preparation of facility to shelter-in-place, as applicable.
Provide routine staff briefings.
Oversee notification of family members.
[1] Many thanks to the South Carolina Department of Health and Environmental Control for sharing its disaster preparation materials.