Office of the Chief Information Officer (OCIO)

/ Government of Newfoundland and Labrador
Office of the Chief Information Officer (OCIO)
Preliminary Scope Document

Preliminary Scope Document

Department

Project Request

Office of the Chief Information Officer (OCIO)

Government of Newfoundland & Labrador

Version: N.N

Date <YYYY-MM-DD

Document Revision History
Date / Version / SLDC Phase / Revision Description / Author
< YYYY-MM-DD >
< YYYY-MM-DD >
< YYYY-MM-DD >
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Content changes between the current version and the previous version are identified using the Blackline convention (i.e., additions and deletions).

Table of Contents

Preliminary Analysis of Request

1Request Details

2Client Organization Context

2.1Business Elements Involved in the Request

2.2Expected Benefits

2.3Client Stakeholders

2.4Client Resources Identified for Project

3Required Business Functionality

3.1In Scope

3.2Out of Scope

4Assumptions

5Constraints

6Dependencies

7Financial Scope

8Information Management Considerations

9Current Technology

10Relevant References

10.1Projects

10.2Documents

11Enterprise Considerations

12Client Jurisdictional Scan

13Client Services Analysis and Recommendations

13.1Nature of Request

Appendix A: Preliminary Solution Vision

Appendix B: Preliminary Lifecycle Model

Appendix C: Preliminary Conceptual Data Model

Appendix D: Financial Scope Details - Revenue Receipting Initiative

Appendix E: Financial Scope Details – Financial Assistance/Programs (Disbursing Funds)

Appendix F: Financial Scope Details – Revenue Impacting

Preliminary Scope Document
Template Version 2.0, 2015-10-02
/ Government of Newfoundland and Labrador
Office of the Chief Information Officer (OCIO)
Preliminary Scope Document

Preliminary Analysis of Request

1Request Details

Departmental Request
Departmental Preference
Requested By / Date
Department / Division
Client Services Consultant / Business Analyst
Department Overview
Problem Statement
Background
User Information / Internal GNL / Yes/No
External / Yes/No
# Users
Describe
Regional Implications

2Client Organization Context

2.1Business Elements Involved in the Request

Lines of Business
Programs or Services
Business Processes
Scale (e.g. # Clients Affected)
Anticipated Transaction Volume
Investment Framework / Run the Business / Grow the Business / Transform the Business

2.2Expected Benefits

2.3Client Stakeholders

User Group / Role (e.g. use of system) / Location(s) / Consult on Project
Yes/No
Yes/No
Yes/No

2.4Client Resources Identified for Project

Role / Name
Contact Information / Location
Executive Sponsor
Sponsor
Departmental Comptroller

3Required Business Functionality

3.1In Scope

Business Functions (see Appendix A for the Solution Vision)
Technical Capabilities and Features
Implementation and Deployment

3.2Out of Scope

4Assumptions

5Constraints

6Dependencies

7Financial Scope

(Financial scoperequirements must be validated/updated in detail during the Analysis Phase of project)
Summary
Relationship to FMS
System End User / Government Department or Agency? / <Explanation if needed>
External Client? / <Explanation if needed>
OCG Representation / Steering Committee / <Explanation if needed>
Financial Analyst / <Explanation if needed>
Financial Solution Classification / Revenue Receipting Initiative / Complete Appendix D if checked
Financial Assistance/Programs (Disbursing Funds)
Revenue Impacting

8Information Management Considerations

Record of Authorityi / Yes/No / Explain
Personal Information / Collected / Yes/No / Explain
Disclosed / Yes/No / Explain
Personal Health Information / Collected / Yes/No / Explain
Disclosed / Yes/No / Explain
Other

9Current Technology

Existing System / COTS/SaaS/Build
Age
Database
Software
Confidentiality
DR Ranking
Integrity
Availability
Describe
Manual Processes / Describe
Systems Integration
(e.g. integrate, interface or communicate with another system)
Data Migration Considerations / Amount of Data
Existing Format
Number of years to import
Describe

10Relevant References

10.1Projects

Number / Project / Complete or In Progress / Description / Project Number

10.2Documents

Number / Document / Complete or In Progress / Description / TRIM Document #
Source of Document / Publish to Vendors
/ Yes/No
/ Yes/No
/ Yes/No
11Enterprise Considerations
Similar Lines of Business in Other Departments
Other (e.g., Volumes, Timelines, etc.)
12Client Jurisdictional Scan
Overview
Reason for selection
Summary of Findings
Jurisdiction / Contact / Date / COTS
SaaS
Build / Summary
13Client Services Analysis and Recommendations

13.1Nature of Request

Enhancement of Existing System
Replace existing System
New Business
Other
Appendix A: Preliminary Solution Vision
Appendix B: Preliminary Lifecycle Model
Appendix C: Preliminary Conceptual Data Model
Appendix D: Financial Scope Details - Revenue Receipting Initiative
Revenue Receipting Initiative
Proposed Solution Components / Description / Current Volume / Anticipated Volume / Dollar Value (Average)
Products /

• <bulleted list>

Customers /

• <bulleted list>

Inventory /

• <bulleted list>

Orders / Online
Over the Counter
Telephone
Fax
Email
Mail
Payments (receiving) / Cash
Cheque/Money Order
Credit Card
Debit Card
Preauthorized Debit
Refunds
Receipts / N/A / N/A
POS Terminals / N/A / N/A
Merchant IDs
Other

Appendix E: Financial Scope Details – Financial Assistance/Programs (Disbursing Funds)

Financial Assistance / Programs (Disbursing Funds)
Proposed Solution Components / Description / Current Volume / Anticipated Volume / Dollar Value (Average)
Applications / Online
In Person
Telephone
Fax
Email
Mail
Clients / Individuals
FMS Suppliers
Eligibility Determination
Invoices/Payments (disbursing funds) / Cheques
EFT
Remittances/Statements
Service Authorizations
FMS Purchase Orders
Emergency Payments
Underpayments
Overpayments
FMS Projects
Other

Appendix F: Financial Scope Details –Revenue Impacting

Otherwise Revenue Impacting
Proposed Solution Components / Description / Current Volume / Anticipated Volume / Dollar Value (Average)
Customers
FMS Suppliers
Agreements
Refunds
Underpayments
Overpayments
FMS Purchase Order
Other
Budget Management / <Explanation if needed>
Financial Reports / <Explanation if needed>
Government Services Centre Impacts / <Explanation if needed>
Current Business Process Impacts / <Explanation if needed>
Preliminary Scope Document / Page 1
Template Version 1.1, 2014-03-20