Electronic Records Management Form

University Archives

Electronic Records Management Form

Collection Title: ______

Record Series Number: ______

Accessioning Tasks

Accession date: ______

Accessioned by: ______

Actions Taken Check Date

materials added to the New Accessions/Accruals tracking list / x
virus check
disk contents transferred to Unprocessed/New Accessions or Accruals folder
accession record created
weeded for duplicates and personal information/non-archival materials
preservation metadata created and results placed in pdi/docs and manifests folders
record series folder created; material as received copied to preservation folder
disk contents copied to Nearline folder
disk contents copied to Online folder (if applicable)
Archon collection record and digital record completed
Medusa collection created/updated
print form and transfer digital copy to pdi folder

Final Drive Location (ex.\\storage.library.illinois.edu\UA\UA\xxxxxxx):

Comments: please detail digital management aspects outside of the scope of the checklist (i.e. sent e-records to the Preservation unit, particular digital formats could not migrate, etc.)