Annual Board Meeting of September 26, 2017
AGENDA INFORMATION AND DIRECTOR’S RECOMMENDATIONS
I.Call to Order:Chairman
II. Routine Actions
- Minutes of June 22, 2017(Enclosed)
Recommendation:To approve as submitted.
- Election of Officers and Authorizations
The first meeting of the Board following the first of September is designated as the annual meeting of the Board. The nominations and election of officers are to be held at the Board’s annual meeting. Board officers include Chairperson and Vice Chair. A Collaborative Treasurer and Board Secretaryare also to be appointed.
In addition, the Board is required to authorize or reauthorize at least two members to review and sign payroll and accounts payable warrants on behalf of the Board.
Chairman:
Vice Chairman:
Secretary:
Treasurer:
Warrant Signer:
Warrant Signer:
III.Business Items
A.Staff Appointments and Reductions(Attachment 1)
Recommendation:To receive, accept and place on file as submitted the attached L.E.A., SAIL and ADH staff appointments, transfers, promotions, resignations, terminations and reductions in force.
B.Contractual Staffing Pricing Policy(Attachment 2)
Recommendation:To revise the Collaborative’s contractual staffing pricingformula as submitted.
Pg. 1 of 3
September 26, 2017
Board Agenda
- 7D Driver Rate
Recommendation:To increase the hourly rate for 7D drivers to the equivalent of
Paraprofessional Step 1.
D.FY 18 Projected Revenues(Attachments 34)
The director will present the Board with the FY18 projected Collaborative revenue based on
September 2017 enrollment, contracts and services.
Recommendation:To receive, accept and place on file.
E. FY18 Operating Budget Amendment(Attachment5)
The directorand business manager will update the Board as to the status of the FY18 SMEC
Operating Budget including any amendments or revisions.
Recommendation:To approve as submitted.
F.Ledgewood Apartment Lease
Recommendation:To notify the management of Ledgewood Apartments that we will not
be renewing the lease for our training apartment when it expires on
November 30, 2017.
G. Annual Appointment of School Nurses
Recommendation:To appoint, as special employees of the Collaborative, the school
nurses assigned to the buildings in which the Collaborative
programs are located at an annual stipend of $100.
H. Proposed FY18SMEC Board Meeting Schedule(Attachment6)
Recommendation:To approve as submitted.
Pg. 2 of 3
September 26, 2017
Board Agenda
I.Other:Any agenda item(s) not reasonably foreseen by the Executive Director or
Board Chairat least 48 hours prior to the Meeting.
IV.Discussion Items
- FY17 Independent Audit
The Collaborative’s internal books are now closed for FY17 and our independent audit
is in the early stages. The final audit report will be presented to the Board by the CPA at the next
scheduled Board meeting in November.
B. Programand Service Update
The director will update the Board on the status of all SMEC programs andservices such as
upcoming Professional Development offerings and issue an open invitation to all Board members to
schedule a visit to any and all SMEC programs.
- Southeastern Collaborative Regional Organization (SCRO) and MA Organization of Educational
Collaboratives (MOEC)
The director will update the Board on the activities of the SCRO and MOEC.
D.Next Scheduled Board Meeting:
ADJOURN
Pg. 3of 3
September 26, 2017Annual Board Meeting
Agenda Information and Director’s Recommendations