317
CLEY PARISH COUNCIL
Parish Clerk and RFO (Acting): Louise Stevens
The Red House, 1 Holt Road, Letheringsett, NR25 7AR
Tel: 01263 713857 email
______
Minutes of the Parish Council Meeting of Cley Parish Council on Tuesday 1st
December 2015 in The Club Room, Cley at 7.30pm.
Attending: Chairman Richard Allen, Vice-Chairman Mark Randell, Cllr. High,
Cllr. Tim Baker and Cllr. Simon Read, Cllr. John Pryor, Mrs Louise Stevens RFO and 11 members of the public. County Councillor Mr. M. Baker.
1. Welcome, apologies and reasons for absence
TheChairman welcomed everyone to the meeting. There were apologies from Cllr. Judith
Holman and District Councillor David Young.
2. Declarations of interest and requests for Dispensations :
There were none.
3. Minutes of the Parish Council meeting held on the 3rd. November 2015 :
On a PROPOSAL by Cllr. Mark Randellthe minutes were APPROVED, Seconded by Cllr. Tim Baker and signed by The Chairman as a true record.
4. Matters arising from the Minutes for information only :
Cllr. Simon Read informed the members that in his report on his meeting with the owner of a possible site for an exception development , the location was incorrect and in
future, the two sites would be referred to as the North and the South sites in Church Lane.
5. Receive Reports :
318
5.1 Election :
An Election which had been called by more than ten electors, was due to be held on 17th
December 2015. However, no new candidates had come forward, therefore John Pryor
who had previously applied for Co-Option, was duly elected as our new Parish Councillor.
The Chairman welcomed John Pryor to the Parish Council.
5.2. Police :
There was no Police Report this month.
5.3. Victory Housing and social housing :
Simon Read reported that there had been another meeting with the owner of the Field
site on Church Lane. This included Representatives from Blakeney Neighbourhood
Housing Society and Holt Housing Society. The owner of the site is still keen to generously
donate the land and so negotiations are under way to find a suitable housing provider.
The Chairman thanked Simon Read for this report.
There has been no report from Victory this month.
The Clerk had received an email from Mrs. Elaine Ferguson, Housing Officer at North
Norfolk District Council. Mrs. Ferguson expressed her concerns that the search for an
alternative site to the Victory Holt Road site was still ongoing. Members discussed this
situation and agreed that negotiations of this importance , do take some while, and even then, an Open Public meeting will be organised to speak to residents about their thoughts and comments on these proposed plans for an exception site in the village, so a decision will not be available by the end of the year.
Cllr. Read will reply to Mrs. Ferguson on behalf of the Parish Council.
At this stage in the meeting the Chairman invited Mr.Ian Leatherbarrow from the Norfolk
Wildlife Trust to speak. Also present was Nick Morritt, head of the Visitors Centre.
Mr. Leatherbarrow explained that the forthcoming Alcohol License for the Visitors Centre,
is to enable the NWT to be able to provide drinks with food and meals during their events.
The license will be for 24 / 7, although alcohol will available during their normal opening hours of 10 to 4 / 5pm weekdays and 6.30 / 7.00pm until 9.00 / 9.30pm, with the average
of one event per month.
This was queried by members and the public, especially as the village hall successfully
organises many events, and this could be competition for them.
The owner of The George Hotel specifically mentioned the fact that the NWT were a
Charity, and with comes many advantages over normal businesses.
The Chairman thanked the NWT for their report and they left the meeting.
5.4. District Councillors report :
District Councillor David Young sent his report :
319
Cabinet in November agreed to offer a three-year contract for the provision of advice and
information services to Mid-Norfolk CAB. They in turn will have a partnership agreement
with Norfolk CAB. The contract will cover the whole area of North Norfolk. The new
arrangements will commence in January and will provide more contact points, including
some food-banks and Sure-Start centres.
NNDC has agreed to join with Great Yarmouth Borough Council, Suffolk Coastal DC
and Waveney DC to form the Norfolk and Suffolk Coastal Management Team.
This will provide greater access to existing expertise by seconding staff to other areas and
make it easier to recruit personnel with suitable qualifications and experience in managing
our coastline.
The sharing of GYBC and NNDC's Chief Executive and Head of Finance went ahead as
from the second week in November but the promised plan of how NNDC will manage the
loss of their time was not available when the Full Council met, nor since. The
arrangements clearly benefit Great Yarmouth , who had vacant posts , but it is of concern
that the costs to NNDC have not been considered in advance of the arrangements, details
of which are still not clear.
As part of its statutory requirements, Full Council agreed to the formation of an
Independent Renumeration Panel to undertake the regular review of member's
allowances. Increases recommended by recent panels have not been implemented
in the current economic circumstances.
Community Action Norfolk ( formerly Norfolk Rural Community Council ) have set up a bulk
buying scheme to achieve cheaper priced heating oil.
I have been chasing the Environment Agency as to the repairs to the Glaven Outfall bank
and its interface with higher ground west of Marsh Lane. I understand that there were
delays in assessing the magnitude of the project and the scope has increased
considerably. Works are now due to take place between December and March. This
will involve reinstating the bank to a suitable height, both the Glaven Outfall bank and
the Cley Closure bank. At the same time they will install a new lining to the culvert running
beneath the Outfall bank. The need to import material is expected to require about 100
vehicle deliveries, but fortunately these will be arriving via Blakeney and will not go through
Cley.
Stop Press :
Following the withdrawal of the Mast application at Blakeney, this was included in the Chancellors Autumn Statement :
" The government's key investment priority mobile phone signal will be the long-planned
roll-out of a national 4G network for the emergency services. This will be based on
expanding infrastructure for just one of the big four existing network operators, to be
decided after a competitive process. This means there is a chance that our area will be getting 4G from one of the four operators during the course of the Parliament ( although
no date has been set for completing the network ).
Norman Lamb is currently trying to arrange for Marie Strong and I to meet with the minister
in the near future to discuss the urgent need for improved signal in this area, and we will
be pushing to make sure that we are a high priority for this new project."
320
County Councillor Mike Baker gave his report to the meeting :
The Coast Hopper bus service is operating on its Winter Service with no extra cost to
Norfolk County Council.
The Northern Distribution Road's cost have been revised to £132m. £50m has been set aside to provide 20,000 new homes north of Norwich.
Planning Permission has been granted to build the new Fire Training Service Station in
Coltishall.
Budget savings are expected of £150m , this could mean that the accounts for the
financial year will balance, although the there is a shortfall in Children and Adult Services.
Currently there are 105 children in care in Norfolk. This is a major expense for the County
Council.
The Chairman thanked County Councillor Baker for his report.
Concerns were raised from members and the public about the proposed building of 20,000 new homes north of Norwich, this could mean, with an estimated minimum of two people per household, 40,000 extra people in this area.
This means that 40,000 extra people will possibly need to access treatment at the Norfolk and Norwich Hospital. This is a serious concern, especially how it will affect traffic and services at the hospital, which are already overstretched.
5.5. Allotments :
The Clerk reported £895.27 had been collected so far in Allotment rents.
After several requests Anglian Water have still not attended to read the meter at the site.
The hedge between the Village Hall and the Allotments is too high for NORSE to cut.
Cllr. Tim Baker informed members that David Ford has arranged for this hedge to be cut,
and it was agreed for the Parish Council to contribute to this cost.
5.6. Christmas Carols on the Quay :
Arrangements are being finalised for Monday 21st. December, 6.00 for 6.30pm.
There will be a meeting with The Mill , who will be helping with some of the refreshments,
sometime next week. Raffle tickets will be on sale from 2nd. December. Cllr. Richard
High will be installing the tree, which will be kindly donated by Mr. Roger Combe, of
Bayfield Hall.
5.7. Village Hall and Play Area :
Cllr. Tim Baker gave his report :
The new dishwasher has arrived and should be installed by the end of the week.
321
In contact with Eastern Angles whose production " Somewhere in England ", could be coming to the Village Hall in April next year.
Charles Chambers Concert was extremely successful and has raised a substantial amount
for funds. The total amount has not yet been confirmed.
Next event is the Christmas Fayre and Pop-Up Cafe on Saturday 5th December.
New fire doors should be fitted by the end of the week. The new First Aid kits have now arrived.
The cost of hedge trimming of the the car park, playing field and children's play area is
estimated as £250-300.
It has been decided to postpone the building project, to join the two halls together, for a year, to decide whether it is really necessary and concentrate instead on refurbishing the main hall. Replacing chairs and redecoration a priority.
Finally, Kaye and Simon Read have kindly donated a piano to the Club Room.
6. Planning :
6.1. Decision Notices :
Planning Application Number. PF / 15 / 1208
Installation of 30m high shared communications Mast at Friary Farm Caravan Park,
Cley Road,Blakeney.
This application has been withdrawn.
Planning Application Number. LA / 15 / 1613
Conversion of outbuilding to ancillary habitable room at Green Farm, Holt Road, Cley.
This application has been withdrawn.
Planning Application Number. PF / 15 / 1467
Erection of single-storey extension to dwelling and conversion of outbuilding to ancillary
Room at Green Farm, Holt Road, Cley.
This application has been withdrawn.
Planning Application Number NMA 1 / 15 / 0920
To change the siting of the swimming pool at Green Farm House, Holt Road, Cley
REFUSE
322
Planning Application Number. PF / 15 / 1416
Erection of side extension to studio / book store at Lockwood Studio, Holt Road, Cley
for Ms. Lockwood. PERMIT
Planning Application Number. PF / 15 / 1303
Erection of detached car port with store to first floor and insertion of roof lights at
2 Rectory Hill Barns, Holt Road, Cley for Mr. Stephen Lacoste. PERMIT.
Councillor Tim Baker asked members whether an planning application had been
received for the alterations that are taking place in the Church at the moment.
These alterations include a new kitchen and toilet facilities.
The clerk stated that no planning application had been received and would enquire
with NNDC planning services.
7. Old Harbour Project :
Cllr. Read reports that discussions are still ongoing with all the various organisations
involved with this project, with quotes being considered.
The intention is to arrange the works for next spring.
Generous pledges continue to be offered and hopefully the Christmas Carol evening will
help with fundraising.
8. To discuss correspondence received ( attached ) :
8.1.
The Clerk has received the contract papers from Norse for the next three years.
It was agreed to discuss this at the next meeting, when all the details can be checked
thoroughly.
9. Financial Matters :
9.1. Monthly Statement.
The clerk presented each member of the Council with a monthly statement for November
( see attached ).
This showed a balance of £7,306.55 carried forward to 1st November.
After payments totalling £598.09 and receipts of £471.00, the balance as at 1st December
is £7,355.51.
Balance held in the Barclays Bank Deposit Account is £13,087.39.
Cheques to be drawn at tonight's meeting total £79.20.
An estimated balance at 31st December 2015 is £7 276.31
All members agreed these figures and the Chairman signed the statement.
Payments to agree :
Toilets Ltd. £79.20
Cllr.Tim Baker proposed these payments and Cllr.High seconded them. Cheques were drawn and signed by Cllr. Randell.
Barclays Bank will need to be contacted for a new mandate.
PUBLIC PARTICIPATION
Many residents from Church Lane were present, and raised their concerns about the
proposed development at the top of Church Lane. It was discussed at length.
Construction traffic and subsequent extra normal day to day traffic in this narrow lane are the main concerns. The lowering of the speed limit to 20mph was discussed at an earlier meeting, and has been requested at Highways.
The clerk stated that she has reported the two large pot holes on Coast Road, near the sluice gates.
Cllr. Richard High informed the council that the dead tree at Kimberely, has been cut down,
by David Gillett. The clerk thanked him for his help with this matter.
10. Items for the next agenda :
NORSE contract.
Path down to Coast Road near to Beach Road.
Letter to Norman Lamb.
11. To note the date of the next meeting :
Next Parish Council Meeting Tuesday 5th January 2016.
The meeting ended at 9.10pm.
Chairman...... Date......